September/October 2002 - Page 2 

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Nebraska Library Commission Network Services News

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OCLC News  

OCLC PRODUCT OF THE MONTH : UNION LIST SERVICE
 
INCREASE PRODUCTIVITY AND LOWER BORROWING COSTS BY SHARING RESOURCES

The OCLC Union List (UL) service multiplies your library's resources and lowers borrowing costs by helping you develop cooperative collections and use shared online holdings information to locate potential borrowers. OCLC offers online access to CONSER bibliographic records, the National Serials Data program, the U.S. Newspaper Program, 220 union list groups, and WorldCat (the OCLC Online Union Catalog) with over 7.6 million Local Data Records (LDRs). OCLC offers offline access to the same serials holdings information through the Serials Union List Offline Products service.

Who Creates Union Lists?
Any library group can easily set up and maintain a national, state, regional, or topical (law, medical, theological, etc.) union list. OCLC members use OCLC Union List to enter holdings for serial and non-serial items as follows:

Nonmember institutions can have their local data records input and maintained by outside agents.

What Information Is Shared?
OCLC Union List contains Local Data Records (LDRs) consisting of a bibliographic description and at least one library's holdings for an item. Each library/inputting agent can create, view, and edit its own or a client's LDRs. From individual LDRs, OCLC compiles group and institution displays, which are used to locate specific items and parts.

Local Data Record Updating Service
The OCLC LDR Updating Service enables libraries to add or update copy-specific holdings data in OCLC's WorldCat Union List database through batch processing. The service is provided at no charge for the current fiscal year ending on June 30, 2003.

Offline OCLC Union Lists
OCLC also offers offline access to serials holdings information through the Serials Union List Offline Products (SULOP) service. Offline products give you the same up-to-date information on group holdings as online union lists. You can purchase customized lists of serials information in many formats:
OCLC Union List Strategic Report
The OCLC Union List Strategic Report gives you a jump start on entering union list holdings data by providing a list of serial titles requested from your library via interlibrary loan within the last 18 months. With this report in hand, you can prioritize which serial titles you should add union list holdings data to first.

This FREE report is a comma-delimited file that you can import into your favorite spreadsheet or database program.

Union List Discussion List
Join the Listserv for Union List at <http://www.oclc.org/oclc/forms/listserv.htm> for a discussion list of the latest issues and concerns about union listing and UL event announcements.

For more information about the OCLC Union List Service, see <http://www.oclc.org/oclc/menu/union.htm> where you will find the following and more:
Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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OCLC ACCESS SUITE VERSION 5.00 AVAILABLE

Version 5.00 of the OCLC Access Suite compact disc is now available for order at no charge. All software included on the compact disc has been previously released for electronic download from the OCLC web site. If you have already downloaded these applications, you do not need to request the compact disc.

This new CD includes updated versions of the following applications:
OCLC CatME for Windows software, version 2.10
OCLC Cataloging Label Program, version 1.21
OCLC CJK software, version 3.11
Searching WorldCat: An OCLC Tutorial, version 1.02

In addition, it includes the following new applications:
OCLC Arabic Cataloging software, version 1.02
OCLC CatME para Windows - Edición Español, version 2.11

The following applications continue to be included on the compact disc; however, the versions are the same as what was included on the previous CD:
OCLC Dewey Cutter Macro, for use with Passport
OCLC ILL Micro Enhancer for Windows, version 2.10
OCLC Multiscripts Z39.50 Client, version 1.00
OCLC Passport software, version 1.11
Using Interlibrary Loan: An OCLC Tutorial, version 1.00

Print copies of the following documentation packages are now available for order; previously these items were only available electronically on the web site:
OCLC Arabic Cataloging documentation package
OCLC Multiscripts
 Z39.50 Client documentation package.

The following documentation packages have been updated and print copies are available for order:
OCLC Cataloging Label Program documentation package
OCLC CatME for Windows documentation package (English)

For more information and to order the compact disc, please see <http://www.oclc.org/oclc/menu/suite/>.

David Whitehair
OCLC Metadata Services Division

 

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REPORT FROM OCLC MEMBERS COUNCIL MEETING

Presentations, minutes and a web cast of a portion of the May Members Council May meeting are now available on the OCLC web site at <http://www.oclc.org/oclc/uc/meet.htm>. During the three-day meeting, Council elected Larry Alford and Ian Mowat to the OCLC Board of Trustees and ratified amendments to OCLC's governance structure to facilitate broader participation in its cooperative by more libraries and institutions around the world.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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UPCOMING OCLC WEB INFORMATION SESSIONS

OCLC is offering FREE web information sessions that will include a live presentation that you will access via the web, with audio available via a conference call. Sessions are scheduled on QuestionPoint, Custom Cataloging services, Digital & Preservation Cooperative (Co-op), and ILLiad. You will be able to submit questions you have at any time during the presentation. Registration information can be found at the end of this article.

QuestionPoint
Make Digital Reference a Reality for your Library

Tuesday  September 3 1:00 - 2:00 p.m. (Central Time)
Wednesday September 18, 3:30 - 4:30 p.m. (Central Time)
Tuesday October 1 1:30 - 2:30 p.m. (Central Time)
Friday, October 11 1:30 - 2:30 p.m. (Central Time)


Join OCLC to learn about the new QuestionPoint collaborative reference service that links a global network of reference librarians who interact with library users and share questions and answers. With QuestionPoint, your library will gain a powerful, easy-to-use resource to provide digital reference services. Your library users will gain a resource that enables them to submit questions at any time through your library's web site.

QuestionPoint extends reference support directly to your users through web-based forms and online chat capabilities, and it enables you to answer your users questions or route them to libraries within your group prior to escalating unanswered questions to the global network. In addition, learn about the QuestionPoint features that are coming soon as a result of a partnership with Convey Technologies.
 

OCLC Custom Cataloging
Learn how to give your patrons improved access to your entire collection.
 
Tuesday October 1 3:00 - 4:00 p.m. (Central Time)

Join us to learn more about the OCLC Custom Cataloging services and the OCLC MARC Record Service (OCLC MARS). OCLC Custom Cataloging services -OCLC TechPro and OCLC RetroCon- offer a complete range of cataloging and conversion services for all types of collections. We provide contract cataloging and physical processing for materials in all bibliographic formats and about 40 languages, for both long- and short-term solutions.

OCLC Custom Cataloging services let you add an experienced team of catalogers to your staff at a price you can afford. You can improve your users' search results by providing a complete and upgraded online catalog, with all of your records in full MARC format. Our services free your staff for higher priorities within your library, while giving your users access to your entire collection -even those you haven't yet found time to catalog.

To complement these services, we offer the OCLC MARC Record Service (MARS), providing authority control, bibliographic record upgrading, smart barcode number generation, ongoing authority updating and notification services, and record enrichment with tables of contents. And, if you're currently considering a change to a new local system, the time is right for you to consider authority control.

OCLC Digital & Preservation Cooperative
Managing Your Digital Library

Tuesday September 3 2:30 - 3:30 p.m. (Central Time)
Wednesday September 18 2:30 - 3:30 p.m. (Central Time)

Join us to learn more about the new OCLC Digital & Preservation Cooperative and an innovative new OCLC service --the CONTENTdm software suite.

The Digital & Preservation Cooperative provides a central knowledge base for digital activities throughout the information industry. It acts as a clearinghouse for information on grant and other funding resources and on digitization collaborative projects. Cooperative participants come together to share knowledge and to increase the value of digital collections by combining them with other collections. The Cooperative provides the latest in best practices, standards and technology white papers to help you learn more about digitization and preservation trends.

CONTENTdm enables your library to create, access and preserve special collections --on your library's computer or hosted on an OCLC server. CONTENTdm lets you start with a small number of images, demonstrate success to your staff, patrons, and funding sources and let your software grow with your collection. With CONTENTdm, you can turn your special collections into fully searchable online resources accessible from any web browser. And, as part of the Co-op, your library will receive a free starter kit to collect and store 500 images on the OCLC CONTENTdm hosted service. We'll review the software with you and show you how quickly you can begin using this cost-effective digital library resource.


OCLC ILLiad
See all the new enhancements to OCLC ILLiad and learn how you can improve your library's ILL efficiency with OCLC ILLiad.

Wednesday September 18 12:30 - 1:30 p.m. (Central Time)

Imagine having a new interlibrary loan management tool that allows your users to get the materials they need more quickly, while you eliminate all of those paper files that your library currently maintains. With OCLC ILLiad, your staff saves time by managing all your library's borrowing, lending, and document delivery through a single, Microsoft Windows-based staff interface. It also saves you time and money through online, automated procedures, improving the efficiency of your ILL department while giving your staff more powerful tools to use. And, now that OCLC ILLiad is ISO-ILL compliant, you can transmit and receive ILL requests from other ISO-ILL compliant services.

And now Version 6.0 of OCLC ILLiad will provide libraries with even more time saving features for both ILL staff and library end users. Version 6.0 will offer:


Registration
Space for these web information sessions is limited, so please register early. To register, send the following information via e-mail to <libservices@oclc.org>: (1) session name, (2) session date & time, (3) your name and title, (4) institution name, and (5) your e-mail and phone number.

Details for logging on to the web information session will be sent after you register. To optimize your experience, you will need access to the web during the session, as well as a telephone with a mute button. Additionally, if several staff in your library want to attend, we recommend a telephone with both speaker and mute functionality. If you have questions about the web information sessions, please contact OCLC at 800-848-5878, ext. 6251, or <libservices@oclc.org>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Reference   

OCLC FIRSTSEARCH FEATURED DATABASE AND ELECTRONIC COLLECTIONS ONLINE FEATURED PUBLISHER FOR SEPTEMBER 2002

Featured Database for September 2002 is PsycARTICLES

PsycARTICLES, produced by the American Psychological Association, is available during Spetember as the FirstSearch Featured Database of the Month. The database is available for searching at no charge from the FirstSearch web site at <http://www.oclc.org/firstsearch/databases/index.htm>.

PsycARTICLES indexes selected peer-reviewed U.S., Canadian, and European journals in general and specialized psychology and includes full-text articles linked to every record. It includes all articles from the journal issues indexed, as well as errata and letters to the editor.

Featured Publisher for September 2002 is Mary Ann Liebert, Inc.

Mary Ann Liebert, Inc. <http://www.liebertpub.com/> is the OCLC FirstSearch Electronic Collections Online Featured Publisher for September 2002. Mary Ann Liebert, Inc. publishes journals, trade magazines, newsletters and books in the areas of biomedical research, clinical medicine and surgery, law, and technology. Its journal AIDS Research and Human Retroviruses is available during September for searching at no charge from <http://www.oclc.org/firstsearch/databases/index.htm>
and also from <http://www2.oclc.org/oclc/fseco/frames/frames_pub.asp>.

Please contact NEBASE (402-471-3107 or 800-307-2665) with questions about discounts for the featured Database or Journal, or OCLC Support <http://www.oclc.org/support/> with general questions.

To request trials of additional FirstSearch databases or Electronic Collections Online journals, please contact NEBASE (402-471-3107 or 800-307-2665).

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC FIRSTSEARCH SERVICE ENHANCEMENTS

This article includes information for library staff in reference, interlibrary loan, collection development and systems.

Please contact NEBASE at 402-471-3107 or 800-307-2665 or OCLC User and Network Support, 800-848-5800 or e-mail <support@oclc.org> with questions about these enhancements to the OCLC FirstSearch service.

JULY 2002 ENHANCEMENTS

WORLDCAT
Additional Fields Displayed in Vernacular
The following fields will be added to those now displayed in the language in which items were originally cataloged: Identifier (653/a), Geographic (651/avxyz), Named Corporation (610/abcdefgklmnoprstuvxyz), Conference Author (111/acdefgklnpqtu, 711/acdefgklnpqtux).

Modification to Indexes in Advanced Search
The drop-down list of indexes available in WorldCat Advanced Search mode is now grouped into logical categories; for example, all author-related indexes appear together in the list.

In response to requests from users, two additional indexes have been added to this list: "Musical Composition" and "ISSN" (under Standard number).

Additional "More Like This" Options
The "More Like This" option, which allows a user to launch a search to find more items with the same title and author, now offers additional options for customizing the search. By clicking on the "Advanced Options" link in the "More Like This" field in the Brief or Detailed Record display, the searcher may use checkboxes to select from many more elements of the record to match on, including Publisher, Language, Material Type, Document Type, Subjects, and Class Description. The user may also combine choices using Boolean operators. This is a powerful and efficient way for users to extend successful searches in WorldCat.

FIRSTSEARCH CONTENT
New Electronic Collections Online Journals

Sixty-two new journals from thirteen publishers have been added to OCLC FirstSearch Electronic Collections Online. The new titles and their ISSNs are available at <http://www2.oclc.org/oclc/fseco/index.asp>.

Thesaurus Now Available in MLA International Bibliography
Users of the MLA International Bibliography database are now able to search the MLA Bibliography Thesaurus. As in the thesauri and subject heading files available in other FirstSearch databases, users access the MLA Thesaurus by clicking the Subjects icon on the basic, advanced, or expert search screen, then typing in a word or concept. The MLA Thesaurus supplies preferred term(s) for the search concept, along with broader and narrower terms, that may be expanded. Clicking a hotlinked term automatically launches a search.

FIRSTSEARCH FUNCTIONALITY
Simplified Chinese User Interface and Administrative Module Interface

The FirstSearch User Interface and Administrative Module Interface are now available in Simplified Chinese, in addition to the Japanese and Chinese (Traditional) interfaces that have been available since earlier this year. To optimally view the Asian language interfaces, users must have Microsoft Internet Explorer version 5.0 or above, or Netscape version 6.0 or above loaded on their computers. Although the use of a Japanese or Chinese operating system is not required, some interface display features (tool tips, title displays and alerts) may not display properly without the appropriate operating system. Characters in the Chinese and Japanese interfaces are displayed using Unicode (UTF-8 encoding). To view the interface with the intended character set, download and install a Unicode font such as Arial Unicode MS from <http://office.microsoft.com/downloads/2000/aruniupd.aspx>.

AUGUST 2002 ENHANCEMENTS

WORLDCAT
Detailed Record Display Improved
In response to users' suggestions, the detailed record display has been changed slightly, making the information it contains easier to find, understand, and use:

FIRSTSEARCH CONTENT
New Electronic Collections Online Journals

Sixty-one new journals from fourteen publishers have been added to OCLC FirstSearch Electronic Collections Online, bringing the online total to 4,225 journals available. The new titles and their ISSNs are available at <http://www2.oclc.org/oclc/fseco/index.asp>.

Funk & Wagnalls New Encyclopedia in World Almanacs database
Users of the World Almanacs database will now be able to search the Funk & Wagnalls New Encyclopedia, formerly titled the World Almanac Knowledge Source. The Funk & Wagnalls New Encyclopedia contains several thousand articles on a wide array of topics including science and medicine, country profiles, current social issues and biographies of important historical figures, as well as current facts and statistics. As before, FirstSearch users will be able to limit their searches in the advanced and expert search screens in the World Almanacs database to content in the Funk & Wagnalls New Encyclopedia.

Thesaurus Now Available in CINAHL Database
Users of the CINAHL database are now able to search the CINAHL Thesaurus. As in the thesauri and subject heading files available in other FirstSearch databases, users access the CINAHL Thesaurus by clicking the Subjects icon on the basic, advanced, or expert search screen, then typing in a word or concept. The CINAHL Thesaurus supplies preferred term(s) for the search concept, along with broader and narrower terms, that may be expanded. Clicking a hotlinked term automatically launches a search.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC FIRSTSEARCH FEATURED DATABASE AND ELECTRONIC COLLECTIONS ONLINE FEATURED PUBLISHER FOR SEPTEMBER 2002

Featured Database for September 2002 is PsycARTICLES.

PsycARTICLES, produced by the American Psychological Association, is available during September as the FirstSearch Featured Database of the Month. The database is available for searching at no charge from the FirstSearch web site at <http://www.oclc.org/firstsearch/databases/index.htm>.

PsycARTICLES indexes selected peer-reviewed U.S., Canadian, and European journals in general and specialized psychology and includes full-text articles linked to every record. It includes all articles from the journal issues indexed, as well as errata and letters to the editor.

Featured Publisher for September 2002 is Mary Ann Liebert, Inc.

Mary Ann Liebert, Inc. <http://www.liebertpub.com/> is the OCLC FirstSearch Electronic Collections Online Featured Publisher for September 2002. Mary Ann Liebert, Inc. publishes journals, trade magazines, newsletters and books in the areas of biomedical research, clinical medicine and surgery, law, and technology. Its journal AIDS Research and Human Retroviruses is available during September for searching at no charge from <http://www.oclc.org/firstsearch/databases/index.htm>
and also from <http://www2.oclc.org/oclc/fseco/frames/frames_pub.asp>.

Please contact NEBASE (402-471-3107 or 800-307-2665) with questions about discounts for the featured Database or Journal, or OCLC Support <http://www.oclc.org/support/> with general questions.

To request trials of additional FirstSearch databases or Electronic Collections Online journals, please contact NEBASE (402-471-3107 or 800-307-2665).

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Resource Sharing  

OCLC ADDS ENHANCEMENTS TO INTERLIBRARY LOAN

OCLC has made the following changes to the ILL Web and Passport ILL interfaces as of July 14, 2002:

1. When the ILL Web interface was released last September, we included pre-programmed access keys that activated various links on the web pages. For example, from any screen, <Alt><2> would take the 'focus' to the Search & Create tab and then you would hit <Enter> to display the Basic Search screen. The new enhancement includes an automatic <Enter> which activates the choice immediately. For more information on the various keystrokes available, see the Local Browser Settings (on the logon screen), item #21.

2. In June we announced that any ILL records created from a WorldCat record in the ILL Web interface would include the bibliographic record's format information in the Verified field in addition to the existing bib information that is mapped to ILL fields. This month we have added the enhancement to ILL records created in the Passport interface. ALL OCLC ILL records created from WorldCat records will now include the format data in the Verified field.

Lenders will be able to immediately respond No or Conditional to requested items based on their format. Electronic books and serials will be easily identified.

Examples:
Author Darnay, Arsen.
Title The Karma Affair /
Imprint New York : Ace, 1979,c1978.
Series Ace Science fiction
Verified OCLC [Format: Book]

Title Pow Wow Times /
Imprint Saskatoon : The College, [199-?]-
Verified OCLC ISSN: 1203-8555 [Format: Serial]

Title The amateur astronomer
Imprint New York : J. Wiley, c2001.
Verified OCLC [Format: Book Electronic]

We hope this enhancement will help our lenders streamline their workflows by identifying non-circ items more efficiently.

Judith Carter & Cathy Kellum,
OCLC ILL Web Interface Managers

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OCLC RESOURCE SHARING AND PASSPORT

Heard any good Passport rumors lately?

Passport for Resource Sharing is not going away any time soon. In order for OCLC Resource Sharing to end its support for Passport we need to provide appropriate alternatives for ILL, for the Name-Address Directory (NAD) and for Union Listing. We have a great ILL web interface <http://illweb.oclc.org> and we are improving it to meet the needs of power users. It's not ready yet to replace Passport for production-oriented offices. The upcoming Policies Directory will be a total replacement for the NAD and we will be disabling NAD for ILL at some point in 2003. We do not yet have a schedule for a web interface for Union Listing.

Until we have all those alternatives in place-ILL web, Policies Directory and Union Listing-we will not end support for Passport for Resource Sharing. ILL ME doesn't use Passport so end of support for Passport does not effect ILL ME.

As another way of keeping up-to-date on OCLC Resource Sharing plans you might want to check out our updates to the ALA RUSA MOUSS ILL Committee. Those updates are always posted to the ALA site in connection with ALA and Midwinter. Here's a link to our most current update:
<http://www.ala.org/rusa/mouss/archives/ill/reports02/oclc_ann02.htm>.

Will we eventually end support for Passport for Resource Sharing? Yes, eventually, but there is no date set-it won't be in 2002. When we do have a date we will give you many months notice.

Collette Mak [edited]
Manager, Resource Sharing Product Management

 

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Cataloging   

OCLC CONNEXION: CATALOGING AFTER OCLC PASSPORT

Visit the OCLC Web site or attend an OCLC conference presentation and there is no avoiding the phrase, "extending the cooperative." As part of its global strategy to transform the current library cooperative into a global digital community, OCLC will extend the content and scope of its WorldCat database and broaden the collective to include new participants and contributors, such as museums, archives, and publishers.

WorldCat will move beyond a bibliographic database to contain resources in all forms-text, graphic, sound, and motion. OCLC will automate new tools for capturing, creating, and managing metadata to improve productivity. This will require OCLC to replace its current data processing infrastructure with new, state-of-the-art systems built on open systems architectures that abide by international standards and promote information sharing. To that end, OCLC is planning to migrate from the current cataloging service and interfaces to a single system that takes advantage of the latest Web technology. For the latest information on OCLC's Strategic Direction, see <http://www.oclc.org/strategy/>.

Please note that the following discussion relates only to OCLC Cataloging. There is currently no time frame to discontinue Passport for ILL, the Name-Address Directory or Union Listing.

The new cataloging service, called OCLC Connexion, combines the most useful features of OCLC's Web browser-based systems such as CORC and Windows-based interfaces such as CatME. First released in July 2002, OCLC Connexion provides general cataloging functionality for all types of library materials. The system will be enhanced in a later release with an optional Windows-based tool set providing advanced functionality.

The first release includes the following capabilities:

Future releases of OCLC Connexion and the optional Windows-based tool set will include enhancements: Look and Feel of OCLC Connexion Is Familiar
Many of the elements of the new interface were already available in other OCLC service interfaces, including OCLC CORC, CatExpress, ILL Web Interface, and FirstSearch. The navigation bar is at the top, with a look similar to the ILL Web interface. The searching screen includes the familiar command line search as well as guided numeric, keyword, and derived key searching. Users select actions from drop-down menus. For example, users can choose which database to search, including WorldCat, Save File, Constant Data, and Resource Catalog, from a menu. There are two editing modes, a full-record editing view similar to Passport and CatME, and a fielded view with drop-down function menus for each field. OCLC Connexion also provides keyboard equivalents (shortcuts) for drop-down menu selections.

Timesaving Features Included in OCLC Connexion
OCLC Connexion offers a variety of functions to save time and effort:
Efficiency is Critical to Implementation
OCLC is planning to phase in the transition from Passport to Connexion. Stand-alone cataloging products such as Passport and CatME will then be phased out over several years. The service will also be enhanced regularly throughout the implementation with periodic releases.

Because OCLC is very mindful that efficiency is key, no cataloging product will be discontinued before its features have been added to the new service; however, some ways of performing current functionality may change. The goal is to improve functionality wherever possible. The complete time line can be found on the OCLC Connexion Migration web page at <http://www.oclc.org/connexion/migrate/>.

Timing Migration Considerations
The migration time line indicates users can decide to migrate from Passport anytime from now until December 31, 2003. A couple of things to keep in mind are the online Save File and Export functions. The Save File for OCLC Connexion is a file separate from the Save File accessed through Passport or CatME. Records created or edited and saved using Passport or CatME must be completed using Passport or CatME while records saved using OCLC Connexion must be completed in OCLC Connexion. Users cannot move between the interfaces and see the same Save File.

Like Passport, OCLC Connexion supports exporting records via TCP/IP or file. Exporting via a file is essentially the same. The TCP/IP export in the new service, however, is a little different from Passport. It delivers records directly to the local system, not through the user's PC. This means that the record will be affected by the library's firewall. If a library uses TCP/IP to export, users will need to work with their system administrators to set up secure access through the firewall. (TCP/IP export has been available in CORC for several months; so if those exports are functioning, the firewall issue is already resolved.) Regardless, the export record format will not change.

Important Dates to Remember
Migration Scenarios Offer Ideas
Users choose how and when to migrate to OCLC Connexion. The following are typical migration scenarios: OCLC Connexion Will Use Common Operating Systems
OCLC Connexion works with any operating system, such as Windows 98 and later versions, Mac or Unix, that supports the latest version of a standard Web-browser. OCLC plans to develop the Windows-based tool set to work with Windows ME, Windows 2000, and Windows XP. Support for non-roman scripts will require Windows 2000 or Windows XP. You should plan for workstations that can support the latest Microsoft operating systems as OCLC follows Microsoft's time lines for ending software support. As a result, OCLC plans to end support for Windows 98 and Windows NT 4.0 on June 30, 2003.

In addition to these basic operating systems, OCLC Connexion also requires an Internet connection, and all normal access fees apply.

Migration Tools and Training Available
OCLC plans to release a Web-based tutorial on OCLC Connexion in August 2002. A checklist of features and a comparison between Passport, CatME and OCLC Connexion is available on the OCLC web site at <http://www.oclc.org/connexion/features/>.

There will be an OCLC Connexion demonstration and hands-on session at the NEBASE Annual Meeting on October 3, 2002 at the Cornhusker Hotel in Lincoln. Workshops on both OCLC Connexion and CatME are scheduled at various locations across the state. To register to attend any of the workshops and to see descriptions as well as dates, times and locations of each workshop, please go to </netserv/nebase/oclcworkshops.html>.

For more information, please contact Christa Burns at NEBASE by phone at 402-471-3107 or 800-307-2665 or by e-mail at Christa Burns.

Christa Burns
[updated and edited from an article by Anne Harrison, FEDLINK]
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC CONNEXION LABEL ENHANCEMENTS

The OCLC Connexion August 2002 installation was successful on August 25, 2002 and included Label Printing for Cataloging along with various other enhancements. (See the separate N3 article for details about the other enhancements.)

Label printing will allow you to generate labels from the Cataloging tab using the OCLC Cataloging Label Program. You will be able to generate a single label from bibliographic records. The system will automatically launch the Label Program (if it is already installed and if it is not already open) and will display the label for you to edit, print, or save to the Label Program file. For single label creation, the View Label in Label Program command will be an entry on the Action menu for bibliographic records in edit mode for records retrieved from the WorldCat or the bibliographic save file. The command will only be available for the MARC Template and MARC Text Area views; it will not be available in Dublin Core views. You will be able to assign the View Label in Label Program command to a keystroke.

A Connexion version of the OCLC Cataloging Label Program (version 1.22) will be used to print labels. The first time you select the View Label in Label Program action using an authorization number, a warning message will display indicating that the Label Program is needed for printing labels. This warning message will appear only one time per authorization, even if you share the authorization with several persons. The message will read: OCLC Connexion uses the OCLC Cataloging Label Program for printing labels. You need to have Label Program 1.22 installed on your workstation to print labels with Connexion. The OCLC Cataloging Label Program is available for download from the OCLC web site at: <http://www.oclc.org/oclc/menu/label.htm>. Label Program 1.22 will be made available for download from the OCLC Access Suite download site. Label Program 1.22 will be available for electronic download only; it will not be available on compact disc.

In addition, Cataloging users will be able to flag records in the bibliographic save file to generate a label file. You will be prompted to save the file to your computer, and then you can import it into the Label Program as can be done with label files generated from Passport, CatME, etc. You do not need to have the Label Program installed to generate label files in this manner. You can create a label file on a workstation by flagging records in the Connexion bibliographic save file without the Label Program and then move the file to another workstation for printing.

Go to General/Admin Options/Preferences/Cataloging options to select a default label format of SL4, SL6, SLB, or SP1. The format specified is used for viewing a single label. However, you create a file of labels by flagging records in the bibliographic save file, the labels will be created in the SL4 format even if a different format is set in preferences. You can import the SL4 file into the Label Program and change the labels to the desired format in the Label Program.

An action status of Completed will be set for records pulled from WorldCat or from the bibliographic save file when a label display is successfully created. The status will be set to Failed if a label cannot be created. The status will work if you are creating a file of records for label printing or printing labels one by one. For bibliographic save file records, the status will only be set on records that are added to the save file after the label functionality is installed in Connexion. Records already in the save file will not have a label status set for them.

The Label Program allows you to print multiple copies of labels and add print constants and volume numbers to labels. You can save labels to the Label Program file to print groups of labels in batch. Batch printing is especially useful when printing to laser stock. The Label Program allows you to print to pin feed or laser stock.

OCLC expects to add single label printing to CatExpress in September 2002. More information on CatExpress will be announced in September 2002.

OCLC
Cataloging and Metadata Services

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OCLC CONNEXION MONTHLY MAINTENANCE INSTALLATIONS

OCLC plans to do monthly maintenance and quarterly enhancement installs for OCLC Connexion. The monthly installs include minor enhancements that do not affect documentation or training, as well as some problem fixes.

JULY INSTALLATION
The OCLC Connexion July maintenance installation was successful on Sunday, July 28, 2002. Changes include revised or additional confirmation messages, additional or revised Actions or Function dropdowns, as well as fixes such as the ability to resave records in the Save File, tabbing through Fixed Field elements, and reinstallation of the Extraction Shortcuts.

Confirmation message changes:

Pathfinders WebDewey and Abridged Web Dewey Digital Archive (applies to subscribers only) Other fixes: AUGUST INSTALLATION
On Sunday, August 25, OCLC installed the first quarterly update to OCLC Connexion. Highlights of this release include:

For a complete list and details about these enhancements, as well as information about previous Connexion system updates, log on to Connexion and search Connexion News. A link to News appears on the Welcome screen. To list enhancements, choose the category "System Updates" on the News search screen.

Many of this quarter's enhancements are a direct result of comments we have received from users. So keep the comments coming. The service gets better because of your input. Feedback on these enhancements as well as other comments about OCLC Connexion may be sent either through the OCLC-Cat listserv, or by using the Contact e-mail form within the Connexion service.

OCLC Cataloging and Metadata Services [edited]
 

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THREE NEW PROMPTCAT VENDORS

OCLC has added three new vendors who are now active participants in the OCLC PromptCat service.

The OCLC PromptCat service is an automated copy-cataloging tool that helps libraries increase productivity and save time. With PromptCat, bib records from WorldCat arrive at your library at the same time you receive materials from vendors.

For more information about these companies, or expanding list of PromptCat vendors, please visit this PromptCat web page: <http://www.oclc.org/oclc/prompt/vendor.htm>.

For more information about the OCLC PromptCat service, please contact Robin Buser, OCLC PromptCat Product Manager, <buserr@oclc.org>, 800-848-5878, ext. 5213.

Beth Fogler
WorldCat Content Management
OCLC

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: </netserv/netserv.html>

 


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