November/December  2003  vol.9  no.6 issn 1082-4383  

 

 

 

 

Highlights in this Issue

NEBASE Annual Meeting East 2003

September 18th was the date of this year's NEBASE Annual Meeting East. Eighty-six library staff attended the meeting held at the Cornhusker Hotel in Lincoln.

Online Courses Available Through WebJunction

Did you know you can take a number of online courses at no cost through WebJunction? All you need to do to take advantage of the online courses is register at the WebJunction site.

Update on Fall 2003 Database Trials

This fall the Nebraska Library Commission Network Services Department has sponsored trials of several databases/services.

Take a Look at the Power and Reach of Libraries

"Libraries: How they stack up" provides a snapshot of the impact of libraries and some comparisons of library activities to other sectors, professions and destinations in the worldwide economy.
 

 


Table of Contents

 

  NEBASE     
   
  NEBASE Annual Meeting East 2003
  November is Open Source Software Month on WebJunction!
  Online Courses Available Through WebJunction
   
  TRAINING     
   
  NEBASE Workshop Calendar
 
  DATABASES     
   
  Database Tips & Tricks: Turning Database Access On/Off in  FirstSearch
  ClasePeriodica Database Added to FirstSearch Base Package
  CINAHL Availability on FirstSearch Discontinued
  Autumn Update from Oxford University Press
  New Oxford Resource: Oxford Scholarship Online (OSO)
  Oxford University Press Announces OED Update
  Update on Fall 2003 Database Trials
  WilsonWeb Reviews
 
  DISCOUNTS     
   
  Wilson Offers Discounts on Select Databases
   
CATALOG THIS!     
   
  It's a Mystery: MARC Tag 655
   
  OCLC NEWS     
   
  OCLC Product of the Month: OCLC Connexion Client: The Windows-Based Client Interface to OCLC Connexion is Now Available!  
  OCLC Customer Satisfaction Survey
  Take a Look at the Power and Reach of Libraries
  OCLC Launches New Web Site
  OCLC Web Information Sessions
  Open WorldCat Pilot
   
REFERENCE     
   
  Advance Notice of Discontinuation of the CINAHL Database
  OCLC FirstSearch Service Enhancements
   
RESOURCE SHARING  
   
  Check the ILL Policies Directory
  Happy Birthday ILL Web!
 
  CATALOGING      
   
  Connexion Enhancements Installed and Help Documentation Updated
  New Online Ordering for Dewey Products and Services Now Available
   

Past issues of N3


 

  N3
 

NEBASE   

NEBASE ANNUAL MEETING EAST 2003

NEBASE Annual Meeting 2003-East
Eighty-six library staff attended the meeting held at the Cornhusker Hotel in Lincoln.

September 18th was the date of this year's NEBASE Annual Meeting East. Eighty-six library staff attended the meeting held at the Cornhusker Hotel in Lincoln. Marilyn Mason, Program Director Gates Portal Project, OCLC presented "WebJunction Your place on the Internet." WebJunction is a newly released web portal for the library community to share knowledge about information technology. The portal grew out of the technical support needs of libraries across the country that received grants from the Gates Foundation for library technology. In its first year, WebJunction is providing a forum for library staff to share expertise and questions regarding public access to information technology. A wealth of information is already available at WebJunction. At this time library staff can register for online classes, download helpful guides, follow web forums, learn best practices, and more. Be sure to visit WebJunction and read the two other articles in this month's N3 about WebJunction.

NEBASE Annual Meeting 2003-East
Shannon Behrhorst (right), NEBASE Director, talks with librarians at the NEBASE Annual Meeting

The morning also provided a time for members to hear an update on OCLC activities from Paul Cappuzzello. Paul provided attendees with a wealth of information on new OCLC services and products now available for libraries, including updates on Connexion and Digital Resources and Preservation.

After our lunch and an update on the NEBASE Advisory Council from Chair, Pat Hughes of Hastings College, those attending had a chance to pick two of eight afternoon sessions to attend.

One of the afternoon highlights was a presentation on new OCLC venture recently made available called Services for Groups. The presentation introduced NEBASE members to new customized and integrated solutions, including the new OCLC Group Catalog. Services for Groups includes customized services integrated for library consortia including a branded group catalog, unlimited subscription based resource sharing and metadata cataloging, as well as add-ons such as ILLiad, DPR, and Question Point.

Other afternoon sessions included: AACR2, ILL Policies Directory - Getting Started, ILL - What is it and how can I do it?, Finding Answers Online - Basic Tips to Improve Your Searching, Connexion Windows Client Update, Web Dewey Overview, and WorldCat Library Access Cooperative

Next year's meeting is already scheduled so mark your calendars for November 5, 2004 and we will see you in Lincoln.

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

NEBASE Annual Meeting 2003-East
Julie Pinnell (left) instructs librarians on how their library can participate in interlibrary lending services through the Nebraska Library Commission and the OCLC ILL Web Interface.

NEBASE Annual Meeting 2003-East
(l to r) Rod Wagner, Nebraska Library Commission Director, Paul Cappuzzello and Lew Maurer of OCLC

 

Back to Contents


NOVEMBER IS OPEN SOURCE SOFTWARE MONTH ON WEBJUNCTION!

Is the cost of proprietary software getting you down? Want to learn more about open source alternatives? If so, stop by WebJunction at <www.webjunction.org> during November to learn more.

During November, WebJunction will focus attention on this hot topic by pointing visitors to introductory articles on open source software and firsthand accounts from librarians who have used it. Starting on November 10, WebJunction also sponsored a week-long discussion of "Open Source Software for Libraries," guest moderated by Art Rhyno, Systems Librarian at the University of Windsor in Ontario. To read postings from this discussion, go to the All Aboard area of the Community Center, and choose the Software forum.

After November, information on open source software for librarians will continue to be available on WebJunction's Open Source Software page. The path to this page is Home > Technology Resources > Software > Open Source Software.

WebJunction is a free service designed to help libraries share knowledge and experience. It is being developed by OCLC in conjunction with several partners and is funded by a grant from the Bill and Melinda Gates Foundation.  Anyone can visit WebJunction and read most of the content, but to participate actively in the ongoing conversation, you need to register. Everyone is welcome to join.

Susan Knisely
Online Services Librarian
Network Services

Back to Contents


ONLINE COURSES AVAILABLE THROUGH WEBJUNCTION

WebJunction, the portal launched last summer to help libraries with their technology needs, provides a wealth of information for library staff. Did you know you can take a number of online courses at no cost through WebJunction? All you need to do to take advantage of the online courses is register at the WebJunction site.

Four series of courses are available at this time:

  • Using the Internet Series
  • Managing Public Access Computers Series
  • Basic Computing Series
  • Application Series
Some of the WebJunction course topics included in the four series include:

  • Internet Fundamentals
  • Evaluating Web Sites
  • HTML
  • XML
  • Troubleshooting Computer Problems
  • Microsoft Office 2000
  • Networking Essentials
  • And a number of courses on Microsoft applications such as Word, PowerPoint, Front Page and more…
Not only can you take online courses, but there is much more available at WebJunction. You can also find downloadable Computer Companion lessons which you can print and use on your own for instruction in web page creation, marketing your library, designing a presentation, and more.

To find out more about the online courses and other valuable learning tools available visit WebJunction at <www.webjunction.org> and click on the Learning Center.

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

Back to Contents



 

  N3
 

Training    

NEBASE WORKSHOP CALENDAR

NEBASE workshops have been scheduled for Lincoln, Norfolk, Omaha, Hastings and Kearney.

For a quick glance at what workshops are scheduled and where, see the NEBASE Training Calendar at </netserv/TrainingCal.html>.

The location and date, as well as a description of each of the workshops below, can be found at </netserv/nebase/oclcworkshopsdesc.html>. To register for any of the workshops, please complete the online registration form at </netserv/nebase/oclcworkshops.html#reg>. The workshop fee for NEBASE libraries is $10. If you are not a NEBASE library*, please check the registration form for your workshop fee. If you have any questions, please contact Jeannette Powell at 402-471-7740 or 800-307-2665 or e-mail Jeannette Powell for registration fee.

*NEBASE libraries are Nebraska libraries who use OCLC cataloging or interlibrary loan services or who subscribe to FirstSearch. Although libraries who subscribe only to FirstSearch are eligible to pay the $10 workshop fee, they must pay by check.

  • OCLC Cataloging Micro Enhancer: An Alternative to Passport
  • OCLC Connexion: Browser Interface for Cataloging
  • OCLC Connexion: Client Interface for Cataloging
  • OCLC ILL Web Interface Basics

 

Back to Contents


 

  N3
 

Databases  

DATABASE TIPS & TRICKS

TURNING DATABASE ACCESS ON/OFF IN FIRSTSEARCH

Don't forget! It's easy to turn off access to FirstSearch databases that don't meet your patrons' information needs using the FirstSearch Administrative Module. If at a later date you change your mind and decide you do want to provide access to a database that you previously turned off, it's just as easy to turn access back on. To turn database access on/off, just follow these simple steps:

  1. Go to the FirstSearch Administrative Module Login Screen, located at <http://firstsearch.oclc.org/admin>.

  2. Login with your nine-digit FirstSearch authorization number and your administrative module password. (If you don't remember what your administrative module password is, e-mail Network Services to request it.)

  3. Click on the Authentication/Access tab at the top of the screen. This should take you to the Database Access page.

  4. If a check appears in the access column for a database, it means the database is available for users to search. To turn OFF access to a database that is currently available, click on the box in the access column for the database to remove the check. To turn ON access to a database that is currently unavailable, click on the box in the access column for the database to add a check. (Note: Unless your library pays extra money to OCLC to access full-text articles through the Electronic Collections Online service, leave the box in the access column for the ECO_FT database UNCHECKED.)

  5. Click on the Save Changes button at the top or bottom of the screen.

  6. Click on Exit in the upper right corner of the screen.

If you have questions about using your FirstSearch Administrative Module to customize your FirstSearch account, or you would like assistance, please don't hesitate to contact me or any other member of the Nebraska Library Commission Network Services Department. You can reach us by phone at 800-307-2665 or 402-471-2045 or e-mail Network Services.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

Back to Contents


CLASEPERIODICA DATABASE ADDED TO FIRSTSEARCH BASE PACKAGE

On Sunday, November 2, 2003, OCLC added the ClasePeriodica database to the OCLC Base Package in FirstSearch. The Nebraska Library Commission currently pays for access to the OCLC Base Package in FirstSearch on behalf of all Nebraska libraries. This means that all registered Nebraska libraries now have access to the ClasePeriodica database through their FirstSearch Base Package account. This brings the total number of databases available through the FirstSearch Base Package to eleven.

Database Description: The FirstSearch ClasePeriodica database includes the combined contents of the CLASE (Citas Latinoamericanas en Ciencias Sociales y Humanidades) and PERIODICA (Índice de Revistas Latinoamericanas en Ciencias) databases, which have been produced by The Universidad Nacional Autonoma de Mexico (UNAM) since the mid-1970s. CLASE indexes documents published in Latin American and Caribbean journals specializing in the social sciences and humanities while PERIÓDICA covers journals specializing in science and technology. ClasePeriodica offers access to more than 300,000 bibliographic citations from documents published in 2,600 scholarly journals published in the Spanish, Portuguese, French and English languages. It contains information from articles, essays, book reviews, monographs, conference proceedings, technical reports, interviews and brief notes published in journals edited in 24 different countries of Latin America and the Caribbean, as well as from publications that focus on Pan-American issues.

The ClasePeriodica database will appeal primarily to academic libraries that have Latin American Studies programs. ClasePeriodica is an index and contains bibliographic citations only; it does not contain abstracts or full text.

Note: If this database doesn't meet the needs of your patrons, you can turn off access to it using your FirstSearch Administrative Module. For instructions on how to do this, see the article titled Turning Database Access On/Off in FirstSearch in this issue of N3.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

Back to Contents


CINAHL AVAILABILITY ON FIRSTSEARCH DISCONTINUED

EBSCO has informed OCLC of its intention to terminate its contract to distribute the CINAHL database on OCLC FirstSearch following its recent acquisition of CINAHL Information Systems. Consequently, per-search access to the CINAHL database will be discontinued effective from Wednesday, December 10, 2003.

Sales of new subscriptions to the CINAHL database through OCLC FirstSearch have ceased as of Friday, October 31, 2003. All current subscriptions will be honored until their expiration date and will not be renewed.

For more information see Advance Notice of Discontinuation of the CINAHL Database in the OCLC Reference section of this newsletter.

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

Back to Contents


AUTUMN UPDATE FROM OXFORD UNIVERSITY PRESS

The Oxford Reference Online: Core Collection update program continues to ensure that you are getting access to the most reliable ready-reference resources available from Oxford University Press.

This latest update to The Core Collection includes:

Two New Titles
Dynasties of the World, by John E. Morby
From Horus Aha, first king of Egypt, to Abd Allah II, present king of Jordan, this book charts five millennia of kings, queens, emperors, empresses, regencies, joint reigns, abdications, depositions, interregna, foreign rule, mandates, protectorates, and dynastic unions. This online edition includes over 50 previously unpublished tables.

Pocket Oxford Latin Dictionary, edited by James Morwood
With over 60,000 entries, this practical dictionary is designed specifically to meet the needs of students in their first years of studying Latin, as well as those with an interest in the Latin language or the classical world.

The Oxford Concise Dictionary of Quotations, edited by Elizabeth Knowles
This new revised fourth edition replaces the previously available Oxford Essential Quotations Dictionary and provides extensive coverage of literary and historical quotations and new material on slogans, catchphrases, film lines, and popular misquotations.

Three New Editions
World Encyclopedia
Major annual update, revised to reflect events and issues from the previous 12 months.

Concise Oxford Dictionary of Politics, by Iain Mclean and Alistair Mcmillan
Brought up to date with new and revised entries on the people, places, and events that have shaped the political world since publication of the first edition in 1996.

A Dictionary of Astronomy, by Ian Ridpath
This revised edition contains entries on current space exploration, astrophysics, and cosmology.

MARC records are now available! We are pleased to now provide MARC records for the titles available in The Core Collection. The list is available at: <http://www.oxfordreference.com/pages/marcrecords.html>.

And Coming Soon - Oxford Reference Online: Premium Collection!
For users looking for a more extensive in-depth reference resource, Oxford Reference Online: Premium Collection will be released at the end of November 2003. The Premium Collection will enhance a subscription to Core with fully integrated cross-researchable access to nearly 50,000 entries from the engaging and authoritative Oxford Companions and an additional 20,000 entries from The Oxford Dictionary of Quotations. And exclusive to Premium subscribers, improved search functions for quick and easy retrieval of short and long subject reference entries, bilingual dictionaries, English dictionaries, and quotations and proverbs. For a complete title listing, go to
<http://www.oxfordreference.com/pages/premium.html#premium_title_list>. All subscribers will be contacted soon and offered a free trial to this new exciting online product!

For More Information
For information about all of the Oxford Online Products, visit <http://www.oxfordonline.com>. For pricing visit: </netserv/pricing/oxford.html>.

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

Back to Contents


NEW OXFORD RESOURCE: OXFORD SCHOLARSHIP ONLINE (OSO)

The most important scholarly humanities and social sciences books published by Oxford University Press are now available online <http://www.oup.com/online/oso>.

Oxford Scholarship Online (OSO) is offering a collection of 750 of the best of OUP's monographs in Economics & Finance, Philosophy, Religion & Theology, and Political Science, with an additional 200 new titles added each year. OSO has special features that facilitate research for scholars and students and provide easier and more relevant results:

  • Keyword and abstracts at both book and chapter level

  • Reference linking from bibliographies and footnotes to available online content, such as journals from a wide range of publishers

  • Powerful Search options including full text, subject, keyword, author, title, and publication date or range

  • Digital Book Identifiers (DOIs) at book and chapter level

  • MARC21 and ONIX records will be available to aid cataloging

Libraries have the option of subscribing to the entire database or to individual subject modules. A tour of the product is available at <http://www.oup.com/online/oso/>, as well as a list of the titles for each subject. Thirty-day free trials are available to institutions and organizations. To request a trial for your institution, please go to <https://www.anb.org/ams/user/trial2003.pfm>.

Pricing and subscription information for the new Oxford Scholarship Online are available at: </netserv/pricing/oxford.html>.

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

Back to Contents


OXFORD UNIVERSITY PRESS ANNOUNCES OED UPDATE

The latest quarterly update to the Oxford English Dictionary (OED) Online, including over 2,700 new and revised words, is now available at <http://www.oed.com>.  The latest alphabetical range to be revised is NECIAL to NIPISSING (see <http://dictionary.oed.com/publications/help/Dict/Quarterly/0309.htm> for details). This latest update also covers a wide range of popular vocabulary, everything from SOULSTER to LINE DANCER and CULTURATI, from CROSS-SELLING and INCENTIVIZE to FAX-BACK. Check out the fascinating list of out-of-sequence new entries at <http://www.oed.com/help/latest.htm>. For OED subscription information, contact Network Services at 800-307-2665 or visit the Database Pricing page at: </netserv/pricing/>.

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

Back to Contents


UPDATE ON FALL 2003 DATABASE TRIALS

This fall the Nebraska Library Commission Network Services Department has sponsored trials of the following databases/services:

AccessMedicine - McGraw-Hill's AccessMedicine.com is an innovative online resource that provides complete references and services for physicians, students, and health professionals who need immediate access to authoritative and current medical data. Trial access to this database is limited to Nebraska academic libraries. This trial will remain active through November 30, 2003.

AccuNet/AP Multimedia Archive - Contains The Associated Press' current year's photo library and a wide selection of images from their vast negative and print library, dating from the 1840s. This trial ended on October 31, 2003.

CQ Electronic Library - In order to demonstrate new search functionality, CQ Press is offering Nebraska libraries free trial access to the following CQ Electronic Library databases through November 30, 2003:

  • CQ Voting and Elections Collection
  • CQ Congress Collection
  • CQ Supreme Court Collection
  • CQ Public Affairs Collection
  • CQ Insider
  • The CQ Researcher
CultureGrams Online Edition - Combines online access to all World, Kids, and States CultureGrams editions. This trial ended on November 8, 2003.

EBSCO Publishing is offering Nebraska libraries trial access to the following databases through November 30, 2003:
  • Auto Repair Reference Center
  • NoveList and NoveList K-8
  • Searchasaurus
  • Primary Search
  • Funk & Wagnall's New World Encyclopedia
  • EBSCO Animals
H.W. Wilson is offering Nebraska libraries trial access to the following databases through November 30, 2003:
  • Applied Science & Technology Abstracts
  • Art Abstracts
  • Art Retrospective
  • Bibliographic Index
  • Book Review Digest Plus
  • Education Abstracts
  • Library Literature Full Text
  • Humanities & Social Science Index Retrospective
  • Readers' Guide Retrospective
Oxford University Press is offering Nebraska libraries trial access to the following databases through November 30, 2003:

  • American National Biography Online
  • Grove Art Online
  • Grove Music Online
  • Oxford English Dictionary Online
  • Oxford Reference Online
For more information about active trials, see </netserv/trial.html>.

To see if a trial database is already part of our Discount Purchasing Program, see </netserv/pricing/>.

If you are interested in a trial database that is not currently included in the program, please let a member of the Nebraska Library Commission Network Services staff know so that we may contact the vendor to discuss possible discounts. You can call us at 402-471-2045 or 800-307-2665 or e-mail Network Services.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

Back to Contents


WILSONWEB REVIEWS 

New reviews of WilsonWeb can be found at:
Library Literature & Information Science FT: Library Journal, October 1, 2003
<http://www.hwwilson.com/reviews/liblitft_review.htm>.

Book Review Digest Plus: Online, July/August 2003
<http://www.hwwilson.com/reviews/brd_review.htm>

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

Back to Contents


PROJECT MUSE LAUNCHES "FOR LIBRARIANS" WEB PAGE

Project MUSE has added a new "For Librarians" page, <http://muse.jhu.edu/proj_descrip/librarian_resources/>, to its web site. Features include downloadable subject guides, journal lists and searching tips, a "Frequently Asked Questions" page, promotional materials request form, and tool for generating MUSE usage statistics.

Shannon Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

Back to Contents


 

  N3
 

Discounts  

WILSON OFFERS DISCOUNTS ON SELECT DATABASES

The H.W. Wilson Company is offering year-end discounts on the following databases to four-year Academic Libraries, two-year Community College Libraries, Public Libraries, and K-12 Libraries:

  • Bibliographic Index
  • Biography Reference Bank
  • Book Review Digest Plus
  • Art Full Text (purchased with Art Retro at regular price)
  • Humanities Full Text (purchased with Humanities Retro or Humanities/Social Sciences Retro at regular price)
  • Readers' Guide Full Text Mega (purchased with Readers' Guide Retro at regular price)
  • Social Sciences Full Text (purchased with Social Sciences Retro or Humanities/Social Sciences Retro at regular price)
Database descriptions and journal lists are available at: <http://www.hwwilson.com/Documentation/techdoc1.htm>.

Discount details are as follows:

  • All products are discounted 30% during year one and 20% during year two.
  • Orders must be placed through the Nebraska Library Commission to receive the full discount.
  • This promotion only applies to product upgrades or new subscriptions.
  • Pricing is available for a specified simultaneous user (SU) level or for a site license.
  • A per branch fee applies to public libraries with branches.

To receive these discounts libraries must place their order through the Nebraska Library Commission by March 8, 2004. To place an order:

  • Contact Jeannette Powell for a price quote at 800-307-2665, 402-471-7740, or e-mail Jeannette Powell.
  • Print out and complete the WilsonWeb order form located at </netserv/wilsonorder.html>.
  • Mail the order form to Jeannette Powell, Nebraska Library Commission, The Atrium, 1200 N Street, Suite 120, Lincoln, NE 68508-2023 or Fax: 402-471-2083.
Susan Knisely
Online Services Librarian
Nebraska Library Commission

Back to Contents


 

  N3
 

Catalog This!  

IT'S A MYSTERY:MARC TAG 655

What does the gsafd in MARC tag 655 subfield 2 mean? What is a MARC tag 655? Why would a cataloger use this field? When would a cataloger use this field? Where do catalogers find terms to use in this field? It's a mystery.

MARC catalogers tend to talk in tag numbers and abbreviations but there is a method to our madness. The 655 tag was added to MARC bibliographic records for describing an item's genre and/or form. Subfield 2 of the 655 field contains the abbreviation code specifying the thesaurus that the term in subfield a came from: gsafd is the code for Guidelines on Subject Access to Individual Works of Fiction, Drama, Etc. (GSAFD). A list of thesauri titles and codes is provided within the MARC Code List and also at  <http://www.loc.gov/marc/relators/relasour.html>. A note on the codes: while lcsh (Library of Congress Subject Headings (LCSH)) is listed as a valid code and many libraries still use it in subfield 2, there has been a change in MARC21 that allows some thesauri, including LCSH, to be identified in indicator 2.

Because subject headings (tags 600-651) are generally used to describe what an item's content is about, catalogers need the 655 field to describe what the item is. While this article addresses LCSH and GSAFD, a number of other thesauri have been developed to catalog specialized collections of materials and contain more specific terminology to describe what their items are. These thesauri include: Art & Architecture Thesaurus, Bioethics Thesaurus, GEM Controlled Vocabularies, Index of Christian Art, Paper Terms: A Thesaurus for Use in Rare Book and Special Collections Cataloging, and Thesaurus of Subject Headings for Television.

LCSH topical terms are used to describe what the content of an item is about, though there are occasions when a term may be used to describe the genre of a collection of works in an item. LCSH terms are not generally used in the 650 field to describe the genre or form of an individual work; however, appropriate terms may be used in 655 fields for individual works. When a book contains an individual suspense story, a cataloger would not place the LSCH term "Suspense in literature" in the 650 field, because that would mean the content of the book is about suspense books. Nor would the subject heading "Suspense fiction" be assigned to a 650 field, because that would mean the book contained a collection of suspense stories. Instead, the cataloger uses the 655 field to specify the genre of the item, in this case, "Suspense fiction" from LCSH or GSAFD. The 655 tag is also used to specify form; if the item to be cataloged is a suspense movie, GSAFD offers the term "Suspense films," combining both genre and form.

The terms found in GSAFD are generally used for adult fiction to provide additional access and offer readers' advisory work to some extent. While many of the terms listed repeat LCSH terms, some differ to better reflect users' terminology. For example, in place of the LCSH heading "Mystery and detective stories," GSAFD supplies "Mystery stories." GSAFD also includes terms that are not found in any form within LCSH, such as "Regency fiction."

For a time, OCLC and the Library of Congress along with eight other libraries cooperated in the OCLC/LC Fiction Project to add subject and genre headings to new works of adult fiction. This project has since been discontinued due to lack of funds, but some individual libraries and vendors have continued to add 655 fields to MARC records that are shared or purchased by other libraries. While many libraries and their patrons find these headings useful, adding them for each fiction work can be very time consuming. Also, a perusal of records in OCLC's WorldCat database will demonstrate that assigning genre headings is as subjective a task as assigning regular subject headings. Take for example Linda Howard's new book, Cry No More: while the British Library chose the genre term "Suspense fiction," (LCSH, GSAFD) a United States library assigned the terms "Psychological fiction" (LCSH) and "Mystery fiction" (GSAFD).

A subcommittee within the ALA Association for Library Collections & Technical Services' Subject Analysis Committee spent two years reviewing LCSH, GSAFD, and two other thesauri guidelines outlining the assignment of subject and genre headings to individual works of fiction. GSAFD is an ALA publication. The "Final Report of SAC Subcommittee on Fiction Guidelines, June 23, 2003" summarizes the guidelines of each thesauri and concludes that while each has its audience, "[t]he library cataloging community must come to consensus about how to determine the subject and genre of an individual work of fiction." The complete report may be downloaded from ALA's web site, <http://www.ala.org>, search for SAC Fiction Guidelines Final Report.

Although it may be impossible to achieve consistency in application of genre or form headings, it is possible to have some quality control. MARC allows for genre/form heading authority records. Of course, usage of these records depends on the capabilities of the local automation system. MARC21 authority records for GSAFD genre terms may be downloaded from Northwestern University, <http://www.library.northwestern.edu/publications/gsafd/>. A Library of Congress project to create authority records for X55 genre/form terms has been under discussion for some time but no records are available.

For those interested in the technical side of MARC formats, there is currently a Machine-Readable Bibliographic Information (MARBI) Committee discussion paper posted regarding the possibility of defining subfield 2 for X55 tags in the authority record. Currently the source of the term for the authority record is specified in 008/11 or 040#f. The paper is available on the web <http://lcweb.loc.gov/marc/marbi/2003/2003-dp04.html>. Responses were negative and the MARC Advisory Committee did not recommend the suggestion as a proposal. All MARC21 format standards are outlined on the Library of Congress web site <http://lcweb.loc.gov/marc/>.

Read a good mystery lately?

Devra Dragos
Cataloging Librarian
Nebraska Library Commission

Back to Contents


 

                
  

 Go To Page 2  

  
                  


left arrowPublications Index