May/June 2004 vol.10  no.3 issn 1082-4383  

 

 

 

 

Highlights in this Issue

NEBASE Annual Meeting - West to be Held in Gering

The NEBASE Annual Meeting will be held on May 13 at the Gering Civic Center.

New 2004 netLibrary Shared Collection Offer Available for Nebraska Libraries

The Nebraska Library Commission and NEBASE are pleased to announce a new collection of netLibrary eBooks for 2004.

Online Sessions Now Offered by NEBASE and Network Services

Need a quick class online to learn about a product or service? Don't have time to travel for training? The new Online Sessions being offered by NEBASE and Network Services may be ideal for you.

Cataloging with Authority

Why should small libraries bother with using Library of Congress (LC) authority name headings?

 


Table of Contents

 

  NEBASE     
   
  NEBASE Annual Meeting West to be Held in Gering
  NebraskAccess
  New 2004 netLibrary Shared Collection Offer Available for Nebraska Libraries
  Libraries Help Close Digital Divide But Struggle to Sustain Public Access Computing Services
  Spyware in the Library
  OCLC Links Virtual Reference, Course Management Software and Libraries
   
  TRAINING     
   
  NEBASE Workshops
  Online Sessions Now Offered by NEBASE and Network Services
  Database Roadshow 2004 Expanded
  Connexion Client Macro Training Session
 
  DATABASES     
   
  Don't Be the Missing Link: Link to NebraskAccess Databases From Your Web Site Today!
  Create Your Own Online Resources Page
  American National Biography Online Update
  Coming in May for Oxford Reference Online!
  EDRS and ERIC
  Database Pricing for 2004/2005 Subscription Term - Update
  Grove Art Online Spring Update
 

Grove Music Online Spring Update

  Gale Database Trial
 
CATALOG THIS!     
   
  Cataloging with Authority
   
  OCLC NEWS     
   
  OCLC Product of the Month: FirstSearch Resource Sharing Staff View
  Open WorldCat Pilot
   
REFERENCE     
   
  Reference Reality Check: OCLC Symposium Online
   
RESOURCE SHARING     
   
  NEBASE Online Session Recording Now Available
  OCLC ILL Turns 25
  Check your ILL Policies
  ILL Libraries Tell OCLC About Your Macro Use
  Revised ILL Reference Cards Now Available
 
  CATALOGING      
   
  Abridged Dewey 14th Edition Contains New Numbers and Topics
  Join the WebDewey and Abridge WebDewey Group Purchase
  Check Your CatExpress Monthly Transaction Reports
  Check Out the Connexion Web Site
  Connexion Browser April Installation
  Connexion Browser Help and Documentation
  Connexion Client 1.10 Available for Download
   
DIGITIZATION &     
PRESERVATION     
  OCLC Preservation Services: Take a New Online Tour
   

Past issues of N3


 

  N3
 

NEBASE   

NEBASE ANNUAL MEETING WEST TO BE HELD IN GERING

Don't forget the NEBASE Annual Meeting - West will be held on May 13 at the Gering Civic Center. Online registration is available at: </netserv/nam.html>. The registration deadline is May 1.*

Morning sessions will include:

  • Update on the happenings in Network Services and NEBASE
  • Introduction to NebraskAccess
Simultaneous afternoon sessions include:
  • CatExpress - easy, copy cataloging service from OCLC.
  • Patron Books In Print - the new BIP interface available to Nebraska libraries.
  • Panhandle Library Sharing Session with Bev Russell and Nadine DiBacco
  • Web Dewey Overview - find out how WebDewey can make assigning Dewey numbers easier and faster
  • netLibrary - explore the new netLibrary interface.
  • Searching WorldCat- learn tips and tricks for searching WorldCat.
We hope to see you there!

*Please note: a minimum number of registered participants is required to hold the NEBASE Annual Meeting-West. If the minimum registration is not met by the May 1 deadline, that meeting can be canceled and those who have registered will be notified via e-mail.

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NebraskAccess

On January 31, 2004 the Nebraska Library Commission unveiled NebraskAccess, the new home to the statewide databases. The new web site provides a few new features for users. Nebraska citizens now have the ability to logon to all but one of the statewide databases from an Internet connection using their Nebraska Driver's License or State Identification (ID) number. The new NebraskAccess site also features slideshow tutorials for database searchers and a Librarian's Toolbox full of material and information just for library staff.

Though the NebraskAccess site is new, many libraries will find there is no need to make any changes to the way they currently provide access to the statewide databases. Smaller libraries that don't have web sites from which they can link to the statewide databases may find that NebraskAccess helps their patrons better understand what resources are available. The site also provides a way for those Nebraskans who are not served by a library to gain access to the databases paid for the Nebraska Library Commission and the State of Nebraska.

If you currently provide direct links to the databases from your library web site, you will have no problem continuing to connect to the databases in the same manner. All of the URLs used to connect to the databases and all of the passwords previously issued to libraries continue to work as they did before. We also encourage you to continue to provide the passwords to your patrons for remote access if you are not using an authentication system already. Even though citizens can now connect to some of the databases using a Driver's License or State ID number, this new authentication method should not be viewed as a replacement for local authentication methods such as IP recognition, proxy servers, or username/password distribution. Also remember, the bigchalk eLibrary database is not accessible through the Driver's License login since it is only licensed for public and academic libraries.

If your library has its own web site and wants to provide direct links to the databases or a link to the NebraskAccess site you can find instructions in the Librarian's Toolbox or you can go to: </nebraskaccess/toolbox/addlinks.html>.

If you have any questions or suggestions about the new NebraskAccess site from the Nebraska Library Commission, please let us hear from you.

Shannon Behrhorst
NEBASE/Network Services Director
Nebraska Library Commission

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NEW 2004 netLIBRARY SHARED COLLECTION OFFER AVAILABLE FOR NEBRASKA LIBRARIES

The Nebraska Library Commission and NEBASE are pleased to announce a new collection of netLibrary eBooks for 2004. This year we will again partner with SOLINET, another OCLC regional network, in the purchase of a shared collection. The new 2004 Shared Collection IV will include new content from the top academic and trade publishers in subjects suited for academic and public libraries. The goal for this collection is 5,000 titles. As libraries purchase into the collection, titles will be bought and made available. Monthly content additions will begin in May 2004.

As a subscriber, the following features will be available to you:

  • Wide number of titles available from more than 325 publishers (see <http://www.netlibrary.com/titleselect> for complete catalog)
  • Available 24 hours a day/ 7days a week
  • Can be viewed online on any computer connected to the Internet
  • Remote access available
  • Reference Center functionality will be enabled for all participants, extending to their other Reference Center holdings as well
  • OCLC MARC records are available and setting of holdings in WorldCat
  • Real time usage reports are available from your Library Resource Center at <http://www.netlibrary.com/resourcecenter>.
Orders for the 2004 Shared Collection IV are now being accepted, and the offer will remain open through October 12, 2004.

For complete information on the new collection please visit the Network Services web site at: </netserv/netlibrary2004.html>.

We have included answers to several questions libraries may have about netLibrary and the shared collection offer. Please feel free to read through to find out more about the new 2004 shared collection.

How many titles will be in the collection?
We estimate that the collection will close in 2004 with 5,000 or more titles. As money is collected from libraries that want to participate in the collection, and there is a pool of funds, the titles will be purchased for the collection. Monthly content additions will begin in May. Titles will be added as more libraries join the collection. The more libraries participating in collection, the more titles the collection will have.

How will eBook titles for the Shared Collection be selected?
SOLINET Library Products & Services staff works with netLibrary's collection development librarians to maintain a collection development profile that specifies acceptable publication dates, subjects, and publishers. A few of netLibrary's publisher partners will not sell their content to consortia.

In addition, SOLINET values input from all participants. Any participant in the 2004 Shared Collection can send content suggestions and feedback to NEBASE/Network Services Director Shannon Behrhorst. The simplest way to make your suggestions would be to use TitleSelect™, netLibrary's collection development tool, available at <http://www.netlibrary.com/titleselect>.

With TitleSelect, you may browse netLibrary's entire eBook catalog, while keeping a running list of those titles you'd like to recommend for the shared collection. When finished with your selection, save the listing on an excel spreadsheet and e-mail it to Shannon Behrhorst.

What is the cost?
The 2004 Shared Collection IV provides participants with ongoing prepaid access, rather than annual subscription access. This means that rather than paying an additional access fee annually, participants will not have to pay any access fees for the collection for at least five years. At the end of five years, netLibrary has the option of charging an access fee for future use of the collection. A fee will be charged by netLibrary in the event that technology changes require netLibrary to significantly upgrade or modify its current technology. If netLibrary does not face a significant technology upgrade before 2008, then the fee will not be assessed until necessary. This fee would be divided up among participating libraries that opt to continue their access to the titles. At this time, netLibrary is unable to provide an approximate amount for this possible fee.

Academic Libraries
Four-year: $1.00 per FTE with no additional fees for at least five years.
Two-year: $0.50 per FTE with no additional fees for at least five years.
($250.00 minimum charge)

Public Libraries
5% of registered borrowers x $1.00 with no additional fees for at least five years.
($250.00 minimum charge)

K-12 Schools
$0.50 per FTE with no additional fees for at least five years.
($250.00 minimum charge)

Corporate and Special Libraries: please contact the Network Services Department for a quote, 800-307-2665 or email Network Services.

What additional funding is available for small public and school libraries?
The Nebraska Library Commission has a limited amount of money to assist libraries in the purchase of the 2004 netLibrary Shared Collection. This funding is available to public libraries with fewer than 5,000 cardholders or school libraries with fewer than 500 students. These libraries fall below the $250 minimum purchase requirement. Libraries can apply for up to a maximum of $125 or the difference in their calculated cost and the minimum purchase cost of $250. For more details please visit </netserv/netlibrarygrant.html>.

How was the pricing determined for this collection?
As with other shared collections, SOLINET worked closely with netLibrary to forecast the amount of content in the coming year that will meet our collection development profile. Based on the amount of quality content and anticipated member participation, we set pricing that will provide members with affordable access to a large general collection of current eBooks.

When will the MARC records be available?
The initial set of MARC records should be available from OCLC for downloading within a month or two of the available eBooks. After the initial batch, there will be several additional files to download as titles are added to the collection.

How will I be notified when more titles or MARC records are available?
The primary contact listed on your Shared Collection order form will be automatically added to a netlib distribution list. All announcements and new title lists will be sent out on this list via e-mail. If you'd like to add additional contacts to the list, you can do so by sending an e-mail to Jeannette Powell.

How will users access the eBooks?
If your library orders and downloads the free MARC records for the collection, then users will be able to access the eBooks directly from your OPAC. Each eBook's OCLC MARC record will contain the book's URL in the 856 field. Users can click on the URL to be sent directly to the eBook, where they will be prompted to log in.

Each user must create a netLibrary account from an IP authenticated computer at your institution. To do this, users will go to <http://www.netlibrary.com> and click on the "Create a Free Account" link in the upper-right hand corner of the screen. Creating an account requires each user to provide his or her name and e-mail address as well as creating a user name and password for future access. Libraries without IP addresses will have an alternative method of access set up by the Nebraska Library Commission.

If your library does not have the MARC records loaded, users can go to <http://www.netlibrary.com> and log in. Once logged in, they can complete a search to access all eBooks owned by your library.

Will the netLibrary page have my institution name branded on it?
Yes, when your users log in to access an eBook, the top of the page will indicate that it is your library's eBook collection (i.e. "Hruska Memorial Library eBook Collection").

Can I change policy settings, such as checkout period, for my library?
No, all policy settings, including the four-hour checkout period, apply to the entire shared collection and its participants.

If a user from another participating library has an eBook checked out, will my patron be able to use the same title?
No, just like a print book, each copy can only be checked out by one user at a time. Multiple copies will be added to the collection based on usage of the titles. This should help eliminate the number of turnaways users will experience. Because the checkout period is set at four hours, and statistics show us that users get what they want and get out rather than browsing the eBooks, we have not experienced a high number of turnaways.

Does the shared collection provide remote access?
Yes, but with a caveat. In order to access netLibrary remotely, users must first come into the library to create a personal netLibrary account from an authenticated computer. Once the user creates his or her account from an authenticated computer, he or she will be affiliated with your library and can use the account username and password to access netLibrary from any computer with Internet access.

Can users print from the eBooks?
Yes, users can print one page at a time. To print several sequential pages, users must print the current page, turn the page (with the "next" arrow), print the new page, and so forth.

Will training workshops be provided for libraries?
The Nebraska Library Commission Network Services Department will provide several online training sessions on how to use netLibrary. These sessions will be offered via Microsoft Office Live Meeting web conference software, which is hosted on the Microsoft servers. There will be no need for participants to install additional equipment or download special software. Audio will be made available by a conference call. Dates, times, and registration instructions will be provided at a later date.

Questions?
Please contact a member of the Network Services Department at 402-471-2045 or 800-307-2665, or e-mail us at Network Services.

Allana Novotny
Network Services Librarian
Nebraska Library Commission

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LIBRARIES HELP CLOSE DIGITAL DIVIDE BUT STRUGGLE TO SUSTAIN PUBLIC ACCESS COMPUTING SERVICES

A new report finds public libraries have helped close the digital divide by providing free, public access to computers and the Internet, particularly for people without access at home or work. Yet despite widespread awareness of and support for library-based public access computing, libraries face significant challenges in sustaining and improving this service.

Among the findings from the report, which draws from government statistics and independent research: 95% of libraries now offer public access computing, compared to only 28% in 1996; 14 million Americans regularly use public access computers; nationwide, total visits to the library increased 17% between 1996-2001; African Americans and Hispanics are twice as likely to use library computers as Asian Americans and whites; families making less than $15,000 annually are two to three times more likely to rely on library computers than those earning more than $75,000.

Despite these benefits, libraries face serious challenges as they continue to provide access to digital information. In keeping pace with ever-evolving technology, libraries often lack sufficient resources and technical support to upgrade computer hardware, software and Internet connections and for training to assist patrons and troubleshoot equipment.

The report, Toward Equality of Access: The Role of Public Libraries in Addressing the Digital Divide, was developed by the Bill & Melinda Gates Foundation in collaboration with the AARP, ALA, Beaumont Foundation of America, Benton Foundation, IMLS, Leadership Conference on Civil Rights, National League of Cities and U.S. Chamber of Commerce. The Pew Internet & American Life Project, funded by the Pew Charitable Trusts, served as research advisers.

Read the complete report at: <http://www.imls.gov/pubs/pdf/Equality.pdf>. Read the announcement from the Gates Foundation at: <http://www.gatesfoundation.org/Libraries/Announcements/Announce040225.htm>.

[OCLC edited]

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SPYWARE IN THE LIBRARY

SpyWare is software and hardware used on computers to track every action and keystroke of the users. It can capture passwords, credit card numbers and any other information that the user enters at the keyboard.

SpyWare can be used intentionally in libraries to monitor workstation activity for illegal activity but it can also be inadvertently installed on PCs through downloads, e-mails, and web sites. How do you know if your computer has been infested with SpyWare? It may operate more slowly than before, new tool bars may appear in your browser, or new applications may show up in your system tray. However, PC users are often completely unaware of such installs, and as a result, have no idea that their activities are being tracked. The SpyWare in such cases can be used to track user activities and send the information to whatever source is collecting it.

This has potential implications for public and staff use workstations in our libraries. We need to be educated about these types of programs and how they are installed, removed, and most importantly, how their installation can be prevented. We also need to educate our users about the possible tracking of their activities and collection of private information when using library workstations.

To learn more about how SpyWare can impact libraries, visit the following URL for an article: Uncovering the 'Spy' Network: Is Spyware Watching Your Library Computers? by Daniel Fidel Ferrer and Mary Mead at <http://www.infotoday.com/cilmag/may03/ferrer_mead.shtml>.
To learn more about SpyWare in general, visit <http://www.pcworld.com/howto/article/0,aid,111630,pg,1,00.asp> for the article Escape the Spyware Nightmare by Scott Spanbauer.

[Jane C. Neale, Information Technology Coordinator
Nylink Status Line #180, March 2004]

 

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OCLC LINKS VIRTUAL REFERENCE, COURSE MANAGEMENT SOFTWARE AND LIBRARIES

OCLC has completed the first phase of an e-learning pilot that joins the QuestionPoint virtual reference service with college and university course management software programs.

A select number of professors at Baylor University, City University Online, College of Charleston, Manhattanville College, Sage Colleges, University of Illinois at Chicago, University of Nevada at Las Vegas and University of Edinburgh implemented links on their online course home pages to enable students' access to OCLC's QuestionPoint.

Advantages for students included being able to find resource material quickly and efficiently at the point of need without having to leave their particular course environment. Student reaction has been very positive, and librarians in the pilot report that students involved have begun using QuestionPoint in their other courses, which do not yet have a link.

The link also allows the collection of usage data and provides useful feedback to libraries, instructors and OCLC. A separate QuestionPoint form is created for each online course, containing a unique identifier that tracks the number of hits coming into the QuestionPoint service.

Scott Collard, Assistant Reference Librarian and Assistant Professor at University of Illinois at Chicago, had nine courses participating in the project.

"As our students spend more of their time online and do more of their class work via the Internet, without a library presence in course management software they are inevitably missing the rich human and written resources that we offer," said Mr. Collard. "Libraries' presence in course management systems needs to grow, and our services and resources need to be incorporated by default in all course sites that are created."

The pilot's success will be measured by examining the usage data by surveying the institutions involved, both during and after the project. Librarians, instructional designers, faculty and students will all be asked for their feedback. Based on positive results from the survey data, the next phase of the QuestionPoint pilot will expand the number of courses involved.

"Combining QuestionPoint with course management services allows students to avail themselves of valuable library resources within the context and workflow of their coursework," said Frank Hermes, vice president, OCLC Cooperative Discovery Services. "At the same time, it presents libraries with the opportunity to make their presence felt in a new and very helpful manner."

[OCLC]

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  N3
 

Training    

NEBASE WORKSHOP CALENDAR

NEBASE workshops have been scheduled for Lincoln, Omaha, and Hastings.

For a quick glance at what workshops are scheduled and where, see the NEBASE Training Calendar at </netserv/TrainingCal.html>.

The location and date, as well as a description of each of the workshops below, can be found at </netserv/nebase/oclcworkshopsdesc.html>. To register for any of the workshops, please complete the online registration form at </netserv/nebase/oclcworkshopform.html>. The workshop fee for NEBASE libraries is $10. If you are not a NEBASE library*, please check the registration form for your workshop fee. If you have any questions, please contact Jeannette Powell at 402-471-7740 or 800-307-2665 or e-mail Jeannette Powell for registration fee.

*NEBASE libraries are Nebraska libraries who use OCLC cataloging or interlibrary loan services or who subscribe to FirstSearch. Although libraries who subscribe only to FirstSearch are eligible to pay the $10 workshop fee, they must pay by check.

  • OCLC Connexion: Browser Interface for Cataloging
  • OCLC Connexion: Client Interface for Cataloging
  • OCLC ILL Web Interface Basics
  • Advanced OCLC Interlibrary Loan
  • OCLC Union List Basics
  • OCLC Interlibrary Loan Micro Enhancer
  • OCLC Cataloging Micro Enhancer: An Alternative to Passport

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ONLINE SESSIONS NOW OFFERED BY NEBASE AND NETWORK SERVICES

Need a quick class online to learn about a product or service? Don't have time to travel for training? The new Online Sessions being offered by NEBASE and Network Services may be ideal for you.

These live online sessions allow participants to gain training and information through a web conference conducted via the Internet and telephone conference call. All you need to participate is a web browser and a telephone. Attendees see the presentation, which may consist of slides, whiteboard sessions, sharing of applications or online polling in their own browser window. Online session attendees may see a search conducted in a database; how to check out a netLibrary eBook; or how records are entered in the Connexion service.

The trainer conducting the session will be heard over the phone line shared by everyone. This allows all the participants the opportunity to hear the trainer as they present and gives them the opportunity to ask questions whenever needed.

To try out one of the online sessions all you need are an Internet connection of at least 56 kbs and a phone line. There are no plug-ins needed or software to download. Attendees will be provided with an e-mail confirmation of their registration and closer to the meeting date they will receive e-mail instructions on how to log on and the 800 number to call. Detailed requirements to attend an online session can be found at: </netserv/training/onlinesessions/techreqs.html>.

Of course, if you are unable to attend one of the live web sessions, you will be able to view and listen to the archived presentation at a later date. The sessions will be available for 30 days for anyone to view at their leisure.

Currently we have three Online Sessions scheduled for the spring and summer. You can read more and register for the Online Sessions at: </netserv/training/onlinesessions/>.

We hope you can join us for an Online Session and be sure to let us know if you have ideas for future sessions we can create to meet your needs. Drop us a line or call 800-306-2665.

Shannon Behrhorst
NEBASE/Network Services Director
Nebraska Library Commission

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DATABASE ROADSHOW 2004 EXPANDED

The 2004 Database Roadshow has been expanded to cover NebraskAccess!

The seventh annual Database Roadshow will cover NebraskAccess including the databases available and the Librarian's Toolbox, where librarians can go to find promotional and training information. The Roadshow will be divided into segments, with each focusing on a particular database. During each segment we will discuss and demonstrate a database, and then the class will have hands on time to practice what they learned. Please bring any questions you may have and we will help you work through them during the hands on time.

  • All sessions will run from 9:00 am - 3:00 pm.
  • There will be a one hour lunch break at approximately 11:30. Lunch is on your own.
  • There is no cost to attend the Database Roadshow
  • Continuing Education credits of 5 hours can be earned by attending.
Sessions have been scheduled at the following locations.

Chadron -  June 22, Chadron State College, Miller Hall
Kearney -  September 23, Meridian Library System Office, 3519 Second Ave., Suite B
Nebraska City -  August 19, Morton-James Public Library, 923 1st Corso
North Platte -  August 3, North Platte Community College, 601 W. State Farm Road
Omaha - August 5, University of Nebraska at Omaha, 6001 Dodge Streets
Ord - August 11, Ord Township Library, 1718 M Street
Seward - June 15, Seward Memorial Library, 233 South 5th Street
West Point -  July 22, John A Stahl Memorial Library, 330 North Colfax
Wayne -  June 3 -  The Roadshow is part of the Northeast Library System's Annual Library/Media Training Institute. Contact the Northeast Library System for registration information.

To register go to </nebraskaccess/toolbox/roadshow.html> and complete the online registration form.

A minimum of five registered participants are required to hold a Database Roadshow. If the minimum registration is not met five business days before the scheduled date of the Roadshow, that session can be canceled and those who have registered will be notified via e-mail. Please notify the Network Services Department at least 24 hours in advance if you have registered for a session but can not attend. To cancel, call Jeannette Powell at 402-471-7740 or 800-307-2665 or e-mail Jeannette Powell.
 

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CONNEXION CLIENT MACRO TRAINING SESSION

Would you like to learn how to improve your cataloging productivity using macros with the OCLC Connexion client?

Then join NEBASE in Lincoln on May 4 for a free online training session on creating and using macros with the OCLC Connexion client.

Macro gurus Harvey Hahn, Arlington Heights (Illinois) Memorial Library, and Joel Hahn, Niles (Illinois) Public Library District, will conduct the session. This will include a live presentation from OCLC, Dublin, Ohio, which we will access via the Web with audio available via a conference call. In addition to Joel and Harvey's presentations, time will also be provided for you to ask any questions you have. The session will also be recorded for later viewing and will be available from the OCLC Connexion client web site.

NEBASE will be hosting this session at the Nebraska Library Commission in Lincoln on Tuesday, May 4 from 10:00 a.m.-11:30 a.m CDT. The session will be held in the lower level meeting room. There is no cost to attend this session.

Registration
To register for this session in Lincoln, please send an e-mail to Jeannette Powell with your name and institution, or call Jeannette at the Nebraska Library Commission/NEBASE at 402-471-7740 or 800-307-2665.

If you are not able to join us in Lincoln, you may attend this session online from your own library, with your own computer and telephone, by registering directly with OCLC at <http://www.oclc.org/info/macros/>

 NOTE: If you plan to attend the session in-person at the Library Commission in Lincoln, DO NOT submit a separate registration directly to OCLC.

Session Information
The OCLC Connexion client allows you to use macros - short programs that automate functions - to help you accomplish routine tasks efficiently. You create and edit macros using standard BASIC functions and Connexion-specific commands provided as part of the OCLC Macro Language (OML). In addition, you can use a macro recorder to capture your keystrokes and save them as a macro. You can assign macros to a keyboard shortcut or to a toolbar button.

This session is appropriate for you if you use Passport macros and want help in moving your macros to Connexion. As you move to Connexion, you will need to recreate your macros manually or re-record them for use with the client. Since the structure of Passport macros is different from those used with the client, this session will assist you in this process.

Session attendees should have some knowledge of Passport macros. In addition, we recommend that prior to the session you look over Lessons number 1, 5 and 6 of Joel Hahn's Connexion macro lessons found at <http://users.rcn.com/aardy/oml/lessons/index.html>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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Databases

  N3
 

Databases  

DON'T BE THE MISSING LINK: LINK TO NEBRASKACCESS DATABASES FROM YOUR WEB SITE TODAY!

Nebraska's statewide databases have been around since the 1998-1999 fiscal year. Since that time, nearly 900 public, school, and academic libraries in Nebraska have registered to use them. Unfortunately, registering for the databases isn't the same thing as promoting them, and before their full potential can be realized they must be made visible and relevant to users. It is our hope that the new NebraskAccess web site helps in this effort. In the end, however, the publicity war will be won in the trenches-in individual libraries and communities.

There are many ways to promote the databases in your community. At the very least, libraries with Web sites should include links to and information about the databases on their Web sites. This is an easy, cheap way to get the word out and facilitate access, both within and outside of the library. (Reminder: With the introduction of the Patron Books in Print interface, all databases are now available for remote patron access*.)

The Nebraska Library Commission Network Services Department strongly encourages all libraries with Web sites to link directly to individual NebraskAccess databases. We believe libraries are in the best position to present the databases to their users in ways that will be useful and germane to them. For instance, an academic library may present the databases in a very different way than a public library. Also, libraries that subscribe to databases above and beyond what's included in NebraskAccess may wish to create customized Web pages containing links to both state and locally-funded databases, in order to provide patrons with seamless, one-stop-shopping.

In addition to linking directly to individual NebraskAccess databases, libraries may also want to consider linking to NebraskAccess in order to provide patrons with a program description, FAQs, help documents, tutorials, and more. After all, the better informed your patrons are about the NebraskAccess program, the better advocates they will be for it in the future! When linking to NebraskAccess resources, please include this line on your Web page: "NebraskAccess is brought to you by the Nebraska Library Commission with funding from the State of Nebraska."

If you need help linking to the NebraskAccess databases from your Web site, see How to Add NebraskAccess Links to Your Library's Web Site for detailed instructions; or, for those who don't feel up to doing it themselves, see the companion article in this issue of N3 titled Create Your Own Online Resources Page.

* A word about remote access: Even though Nebraska residents can logon to NebraskAccess using a driver's license or State ID number, libraries SHOULD CONTINUE providing remote access to the NebraskAccess databases, even if their only means of doing so is via username/password distribution. There are two very important reasons to do so:

  1. eLibrary is not available via the driver's license authentication method, due to the fact that it is not a statewide subscription (K12 schools aren't included).
  2. Patrons who logon to NebraskAccess using the driver's license authentication method will get access to a generic FirstSearch account. Libraries that catalog using OCLC will want local patrons to use their own FirstSearch account because it will display local holdings information. Libraries that have customized FirstSearch will also want local patrons to use their own customized FirstSearch account.
If you still have questions about linking to the NebraskAccess databases from your library's Web site, or about providing remote access to them, please call the Nebraska Library Commission at 402-471-2045 or 800-307-2665 and ask to speak to a Network Services staff member or e-mail Nebraskaccess.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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CREATE YOUR OWN ONLINE RESOURCES PAGE

Libraries can now easily create their own online resources page. We have designed a simple form that librarians can fill out that will generate a customized page. After the page is created it will need to be saved to your local computer. It can then be put on the library's Web site or it can be accessed off of a local computer.

Get started by going to: </nebraskaccess/toolbox/yourownpage.html>. A sample of the completed page is shown in the black box. Below the sample is the form you can use to customize your own resource page. The form will allow you to select a background color and the color of the text headings. You can also add the library's name, contact information and a link back to your web site. Libraries that purchase other resources, such as netLibrary or SIRS, can add up to five additional links.

Before you get started make sure you read the directions! If you have questions or problems please contact Allana Novotny at 402-471-6681, 800-307-2665 or via email: Allana Novotny.

Allana Novotny
Network Services Librarian
Nebraska Library Commission

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AMERICAN NATIONAL BIOGRAPHY ONLINE UPDATE

The American National Biography Online reflects the rich diversity of American life, and the April 2004 update continues that tradition, with 25 new biographies of people who lived as long ago as 1750 or as recently as 2001. Creative occupations loom large in this sampling of Americans: The movies are represented by Hollywood stars Walter Matthau and Loretta Young. Articles on Eudora Welty, Ken Kesey, and other writers testify to the liveliness of the literary scene, while the TV animator William Hanna and the political commentator Herblock illustrate different meanings of the word "cartoon." The story of Lewis B. Puller, Jr., Vietnam veteran, forms a somber sequel to the existing article on General "Chesty" Puller; Margaret James Washington's career is an inspiring pendant to that of her husband Booker T. Washington. Notable women in this update also include Jane Froman, singer and survivor; Elizabeth Gray Vining, tutor to the Emperor Akihito; Tatiana Proskouriakoff, who cracked the code of the ancient Maya; and Anneli Lax, brilliant mathematician and educator. Patricia Highsmith created the sinister tale of The Talented Mr. Ripley; she is here alongside Secretary of State William P. Rogers and the anti-missionary preacher Joshua Lawrence. Meanwhile, a thoughtful essay discusses the disabled performer Charles B. Tripp, who mastered many skills and thereby won the questionable status of a "wonder."

For a full list of biographies added this month, please go to <http://www.anb.org/update.html >.

If you are not already subscribing to these or any of the other Oxford Online Products, register for a trial at <http://www.oxfordonline.com/freetrials>.

For information about ANB Online or any of the Oxford Online Products, please contact us at <onlinesubscriptions@oup-usa.org> or call 800-334-4249 ext 6484 or visit the Oxford University Press Database Pricing page at: </netserv/pricing/oxford.html>.

[Oxford University Press]

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COMING IN MAY FOR OXFORD REFERENCE ONLINE!

The Core Collection - The May update to the Core Collection will feature new editions of the concise bilingual dictionaries in French, German, and Spanish, The Oxford Dictionary of Art, and A Dictionary of Ecology.

The Premium Collection - In addition to these, five new titles are being added to The Premium Collection: The Oxford Companion to Food, The Oxford Companion to Wine, The Oxford Companion to Archeology, The Oxford Companion to Military History, and Oxford Dictionary of English. In addition to these new titles, The Premium Collection will also be enhanced with over 500 new maps, including political maps, country locator maps, and geographical maps. The maps will be accessible as an entry - do a search for France and users will get entries on France as well as a search result for the map itself. Included with the maps will be flags for the countries, plus an additional 1300 web links provided within entries in the World Encyclopedia.

So "Run (virtually), do not walk, to the Oxford University Press web site and sign up for a trial of the new Premium Reference Collection.... Both thumbs are way up for Oxford Reference Online: Premium Collection. It's bigger, it's better, the content is superb, and the design makes use of some of the best features we've seen in online reference publishing. Recommended for any and every library. This is a top-quality resource." - Library Journal (3/1/04)

For pricing information visit the Oxford University Press Database Pricing page at: </netserv/pricing/oxford.html>.

[Oxford University Press]

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EDRS and ERIC

On March 18 it was announced that the U.S. Department of Education had awarded a five-year $34.6 million contract to Computer Sciences Corporation (CSC) and subcontractors to develop and operate the new database system for ERIC, the Education Resources Information Center (ERIC).

The following information from the EDRS web site is important to note:

  • ERIC E*Subscribe - EDRS will maintain E*Subscribe services through September 2004, providing a one-month overlap with a new ERIC electronic system, and then will cease operation
  • Standing Orders for Microfiche - EDRS will produce the final RIE issue in July 2004. Although the ERIC microfiche archive will be preserved, the new ERIC will not produce microfiche
  • On-Demand Document Delivery Services - Customers may order individual copies of ERIC Documents in paper, PDF, or microfiche until July 30; EDRS will not fulfill any orders after that date.
With the new ERIC, individuals will be able to go to one Web site to search a comprehensive database of journal articles and document abstracts and descriptions and, for the first time, directly access full text. The database will include as much free full text as possible, and links will be provided to commercial sources so that individuals can purchase journal articles and other full text immediately.

During the development and transition to the new ERIC, the ERIC database will continue to be available at <http://www.eric.ed.gov>, and materials selected in 2003 will continue to be added. Until the new model is operational in 2004, no new materials will be accepted for the database. The department will post updated information about the transition on the ERIC Web site and will contact publishers, education organizations, and other database contributors when the new model is ready to begin adding journal articles and other materials this year.

If your library is interested in filling ERIC microfiche gaps you may want to take a look at the discounts being offered on ERIC microfiche. Two flyers are available from the EDRS web site with information on the discounts. Visit <http://www.edrs.com/Help/Enews.cfm> for information on the special offers.

Also important to note is the following from the EDRS web site: "The New ERIC will have many journal and non-journal resources available on-line, if the contributor grants permission to do so. Otherwise, the database will include a link to a source (e.g., publisher, journal article service). All "Level 1" documents (releasable in electronic, paper, and microfiche formats) from 1993 - July 2004 will be available as part of the New ERIC database. However, all "Level 2" documents (restricted to microfiche) from 1993 forward, and all documents from 1966 - 1992, will not be available on-line. Copies of these materials will only be available from institutions maintaining the ERIC collection."

If you have any questions regarding your subscription to E*Subscribe, please feel free to contact Shannon W. Behrhorst at 402-471-4031, 800-307-2665 or e-mail Shannon Behrhorst.

Shannon W. Behrhorst
NEBASE/Network Services Director
Nebraska Library Commission

 

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DATABASE PRICING FOR 2004/2005 SUBSCRIPTION TERM - UPDATE

Since publication of the March/April 2004 issue of N3, the Nebraska Library Commission has received 2004/2005 pricing for a number of additional databases:

  • ACM Digital Library - September 1, 2004 through August 31, 2005 subscription term; order/renew by June 4.
  • EBSCO (Ultra Online Package, MAS Online Plus, Middle Online Package, Primary Online Package, NoveList, NoveList K-8, MAS Ultra Public Library Edition, Health Source: Consumer Edition, Health Source: Nursing/Academic Edition, Alt HealthWatch, Newspaper Source, Academic Search Elite, Business Source Elite) - July 1, 2004 through June 30, 2005 subscription term; order/renew by June 1.
  • LexisNexis (Academic, Company Dossier, Congressional: Base Edition, Congressional: Statutes-at-Large, Congressional: Congressional Indexes 1789-1969, Country Analysis, Environmental, Primary Sources in African American History, Primary Sources in American Women's History, Primary Sources in U.S. Presidential History, Scholastic, State Capital, Statistical Base Edition, Statistical ASI Abstracts, Statistical IIS Abstracts, Statistical Research Tables, Statistical SRI Abstracts) - July 1, 2004 through June 30, 2005 subscription term. Renewals must be received by April 29; new orders must be received by May 21.
  • McGraw-Hill AccessScience - July 1, 2004 through June 30, 2005 subscription term. Renewals must be received by May 17; new orders must be received by May 21.
  • Roth Publishing LitFINDER (Poem Finder, Story Finder, Essay Finder, Speech Finder, Play Finder) - July 1, 2004 through June 30, 2005 subscription term; order/renew by June 15.
  • Oxford University Press (American National Biography Online, Grove Art Online, Grove Music Online, Oxford English Dictionary Online, Oxford Reference Online: Core Collection, Oxford Reference Online: Premium Collection, Oxford Scholarship Online) - July 1, 2004 through June 30, 2005 subscription term; order/renew by June 1.
For a comprehensive rundown of which databases we've received 2004/2005 pricing for, please go to our Database Pricing index page at </netserv/pricing> If a pink 2004 gif () appears to the right of a database name, it means we've received 2004/2005 pricing for that database. To view 2004/2005 pricing for a specific database, click on the link to go to the pricing page for that database, or contact a Network Services staff member at 402-471-2045, 800-307-2665 or via e-mail: Network Services.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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GROVE ART ONLINE SPRING UPDATE

With this spring update, subscribers to Grove Art Online will enjoy significant revisions to articles on Classical art in addition to general editorial recommendations.
For full details of this update, please go to
<http://www.groveart.com/grove-owned/art/whats_new.html>.

Content
Contributors have reviewed and updated 85 Classical Art articles. These articles now reflect the latest scholarship and include updated bibliographies. Articles reviewed for this update include Ancient Rome, Ancient Greece, and Etruscan Style. For a complete list of Classical Art articles included in this update, go to
<http://www.groveart.com/grove-owned/art/whats_new_classical.html>.

Features and functionality
We've also made some changes to several of the site's functional features in response to user comments. For instance, the Biographies Advanced Search page now includes a field to search by a person's name and to cross-match that with the other options on the page. <http://www.groveart.com/shared/views/search_query.html?brand=art&subview=search_biog>.

The What's New page now provides users with access to lists of new and substantially updated articles by category and by month of update. This feature will allow scholars to quickly access articles that have been written since the publication of The Dictionary of Art in 1996. Users will more easily see the editorial focus of each update, with hyperlinked access to each article. The most significant editorial work over the last several years has been done in six major categories: African art, Chinese art, Classical art, Latin American and Caribbean art, Northern Renaissance art, and Twentieth Century art. For more details, go to <http://www.groveart.com/grove-owned/art/whats_new.html >.

Images
We have completed the first major review of all art image web links to ensure we are providing access to reliable quality images from collections in museums and galleries around the world.

For more information
We hope Grove Art Online continues to be a valuable resource in your library. If you would like to receive Grove Art Online posters to display in your school or library, please send an e-mail with your school address and desired quantity to <onlinesubscriptions@oup-usa.org>.

For information about all of the Oxford Online Products, visit <http://www.oxfordonline.com> or visit the Oxford University Press Database Pricing page at: </netserv/pricing/oxford.html>.

[Oxford University Press]

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GROVE MUSIC ONLINE SPRING UPDATE

With this spring update, subscribers to Grove Music Online will enjoy the addition of new articles on women composers and significant revisions to 20th Century composer works-lists. General editorial recommendations have also been made. Full details of the update are available at <http://www.grovemusic.com/grove-owned/music/whats_new.html >.

Content
With this update, we begin an editorial project that will ultimately add approximately 300 biographies from The New Grove Dictionary of Women Composers. Of those women not already included in Grove Music Online, 57 articles are included in this update. These articles have been edited for style and consistency, but have not been revised. The remaining articles are being revised for inclusion in future updates. This project makes an important resource now available online.

In addition, the works-lists of a number of 20th Century composers were updated, including those for Pelle Gudmundsen-Holmgreen, Per Nørgard, Salvatore Sciarrino and John Woolrich.

We're also pleased to offer the addition of 55 Sibelius-enabled musical examples-all of them examples of Renaissance Music, including works by Palestrina, Gesualdo, William Byrd, and John Dowland. Together with the 20 examples of medieval music added in the last update, these form a core of 75 sound examples of some of the most important musical features of early music. For more information about Sibelius, please go to the Sibelius Guide. <http://www.grovemusic.com/shared/views/explore.html?subview=explore_sibelius>.

Features and functionality
We've also made some changes to several of the functional features in response to user comments. For instance, the Biographies Advanced Search page now includes a field to search by a person's name and to cross-match that with the other options on the page. <http://www.grovemusic.com/shared/views/search_query.html?brand=music&subview=search_biog>.

And you'll find that the Explore feature now offers an Index page to direct users to three special categories of content in Grove Music Online: Biographies, Research Resources, and Sibelius Musical Examples <http://www.grovemusic.com/shared/views/explore.html >.

For more information
We hope Grove Music Online continues to be a valuable resource in your library. If you would like to receive Grove Music Online posters to display in your school or library, please send an email with your school address and desired quantity to <onlinesubscriptions@oup-usa.org>.

For information about all of the Oxford Online Products, visit <http://www.oxfordonline.com> or visit the Oxford University Press Database Pricing page at: </netserv/pricing/oxford.html>.

[Oxford University Press]

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GALE DATABASE TRIAL

David Ziembiec, Gale representative for Academic Libraries, has set up a trial site that Nebraska Libraries can use to preview the following databases:

  • Gale Virtual Reference Library
  • Opposing Viewpoints Resource Center
  • Testing and Education Resource Center
  • Contemporary Authors
  • Contemporary Literary Criticism
  • Times Digital Archives
  • Gale's Ready Reference Shelf
  • Student Resource Center Gold
  • Expanded Academic ASAP
  • Ancestry Plus
  • Biography Resource Center
Trial access will be available for at least two months. The trial URL and access instructions were distributed via an April 21, 2004 message to the Trial mailing list. If you did not receive this information or would like to have it sent to you again, please contact a Nebraska Library Commission Network Services staff member at 402-471-2045, 800-307-2665 or e-mail: Network Services. Trial access is limited to Nebraska libraries.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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  N3
 

Catalog This!  

CATALOGING WITH AUTHORITY

In a recent class, I was asked why small libraries should bother with using Library of Congress (LC) authority name headings. After all, small libraries are usually short on time, staff, and money whether they purchase their MARC records or cards from outside sources, or create their own catalog records from scratch. Do they really need to take the added step to verify that the name headings used in their catalog records match authorized forms? For any library that wants to provide their customers with the best service, the answer is yes.

Why use authorized headings?
When an authorized list of names is used all the works of an author, illustrator, editor, etc. are pulled together under one heading. In an automated system, this means the customer can find all titles by an author with one click. Otherwise, it might be necessary for the patron to click on several different headings to find all the titles by one author. For example, in one Web OPAC I checked, a search for Steig, William listed three entries for him: Steig, William (3 items); Steig, William, 1907- (15 items); and Steig, Williams [a misspelling] (1 item). In a card catalog, all nineteen records for these items might fall together for easy browsing, but could a patron be sure they are all the same author?

Authority lists should include references to variants in an author's name and to pseudonyms. Then cross references can be set up between these names so that customers can find all the works written by their favorite author no matter what name was used on the publication.

Why use the Library of Congress authority file?
Library staff could create their own list of name headings for use in their library, but this is not the most effective method for several reasons.

The LC authority headings database, built over many years and continually updated, has millions of records created by LC staff and staff from selected libraries. The headings are based on Anglo-American Cataloging Rules 2nd ed. and are used internationally. Cross references are included to variations of names and to pseudonyms. The database <http://authorities.loc.gov>, which also includes subject headings and name/title headings, is available to everyone at no charge. OCLC full-cataloging members also have access to these records through the OCLC Authority File. The records may be downloaded in MARC format for importing into a local system that has a built-in MARC authority feature. While not every author is included, most of the hard work has been done, and it will be easy enough to track the headings you must create locally.

Also, if a library ever contributes its records to a shared catalog, authorized headings from LC would be the ones most likely to match the headings used by the other libraries contributing to the catalog.

Consistency in cataloging is a major priority in giving customers the best access to items.

Devra Dragos
Cataloging Librarian
Nebraska Library Commission

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