May/June 2005 Page 2 

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Nebraska Library Commission Network Services News

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OCLC News  

OCLC PRODUCT OF THE MONTH: WORLDCAT COLLECTION ANALYSIS

FAST, CUSTOMIZED EVALUATION OF LIBRARY HOLDINGS

The new WorldCat Collection Analysis service is now available to help you quickly analyze your individual and group library collections. Now, libraries with subscriptions to WorldCat on FirstSearch can compare their collections with thousands of peer institutions that have their holdings in WorldCat. Using the new service, library staff can analyze their collections anytime, without extensive staff, time or financial resources.

The service provides many benefits to libraries, including:

  • Comparison with peer libraries-easily identify strengths, gaps and overlaps in your collection
  • Multiple views of the collection-choose from many parameters, including subject, publication date, language, format and audience level, to create views to meet your needs
  • Participate in consortia activities-groups can analyze member collections for more effective collaborative collection development
  • Support library processes-analysis results facilitate acquiring, weeding, canceling and preserving processes
  • Demonstrate fiscal responsibility-reports can be used to prove financial need and responsible stewardship to administrators and funding bodies.
Features include -
  • The ability to compare your collection with thousands of institutions that have their holdings in WorldCat
  • Any collection can be analyzed regardless of the type of materials, classification scheme, library, or the integrated library system used
  • Browser interface that's easy to use from within the staff view of FirstSearch
  • Affordable annual subscription, for predictable pricing *Reports can be easily exported to other programs like Microsoft Excel
Requirements:
  • Current generation Web browser
  • Subscription to the WorldCat database on FirstSearch
For more information, contact NEBASE at 402-471-3107, 800-307-2665 or email: Christa Burns, or visit http://www.oclc.org/collectionanalysis.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission


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AUDIOBOOKS NOW AVAILABLE FROM NETLIBRARY

Get Award-Winning eContent with Downloadable Audiobooks

Through a partnership with Recorded Books http://www.recordedbooks.com/, the world's largest independent publisher and distributor of unabridged audiobooks, OCLC's NetLibrary platform http://www.oclc.org/netlibrary/default.htm  now offers the latest best-sellers, book club favorites, award-winning authors, and more, all in audiobook format!

Seamless integration
Available in an easily accessible format, Downloadable Audiobooks integrate seamlessly into your existing collection, providing a single access point for all your eContent. With automatic checkout and return, you don't have to manage physical inventory, re-shelve, or worry about damaged or missing tapes or CDs.

Simplified annual subscription
A simplified annual subscription bases collection price on library size and anticipated circulation requirements. You pay once for an annual subscription and block of checkouts that match your circulation trends or population you serve.

Your choice of collections
You can choose from three Downloadable Audiobooks collections:

  • The Audiobooks Core Collection. A growing collection of more than 500 of the latest audiobook best-sellers, book club favorites, award-winning authors and more.
  • The Pimsleur Language Series Collection. Easy-to-understand lessons covering 39 languages for beginners, intermediate level speakers and ESL students.
  • The Contemporary English Version (CEV) Holy Bible. The most authentic unabridged Holy Bible ever offers a faithful and uncompromising translation of the original Greek and Hebrew manuscripts, making it an essential resource for any library.
See the title lists for each collection at http://www.oclc.org/audiobooks/titlelists/default.htm.

High-quality audio delivery
Narrated by professional actors with years of stage and screen experience, Downloadable Audiobooks are produced in state-of-the-art facilities and have earned numerous prizes, including Audiofile Magazine Earphone awards for excellence and Audie Awards from the Audio Publishers Association. Downloadable Audiobooks provide a choice of radio-quality or CD-quality files. Radio quality provides faster download speeds and is ideal for patrons with dial-up connections. CD quality offers high-fidelity playback for patrons with high-speed Internet access.

Get the details on download times at http://www.oclc.org/audiobooks/techspecs/downloads.htm.

Extensive player compatibility
Audiobooks will download or play on any desktop or laptop running supported media software programs and operating systems http://www.oclc.org/audiobooks/techspecs/supportedsoftware.htm. You can also transfer your favorite titles to a wide range of supported portable devices http://www.oclc.org/audiobooks/techspecs/devices.htm, including portable music players, portable media centers, Pocket PCs, and even select smartphone devices.

Place your order!
Place your order for Downloadable Audiobooks now at the OCLC Online Service Center-http://www.oclc.org/servicecenter/default.htm. 

For detailed pricing or collection information, contact OCLC Sales Representative Doug van der Zee at 866-718-6697, vanderzd@oclc.org or NEBASE at 800-307-2665, email: Network Services .

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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SAVE UP TO 35% ON NETLIBRARY SUBJECT SETS THROUGH JUNE 25

OCLC has waived the access fees so you can start or expand your NetLibrary collections quickly, without breaking your budget. With purchase on this offer, you will receive a free marketing kit to help promote your new collections.

Subject Sets are bundled sets of NetLibrary eBook titles for a particular subject. They're perfect for:

  • Heavily-used subject areas for public and school (K-12) libraries
  • Popular degree programs for community colleges and academic libraries
Each subject set contains titles from top publishers such as John Wiley & Sons, Harper Collins, Taylor & Francis Routledge and more. In addition, each set includes delivery of OCLC MARC records for every title at no charge. It's a great way to expand your NetLibrary collections, for a limited time.

This discount applies only to NetLibrary Subject Sets purchased between March 7 and June 20. Consortia and shared collections are not eligible for the waived access fees.

Browse Subject Set title lists
Browse the Subject Set title lists at http://www.oclc.org/info/subjectsets/default.htm, then select the sets you're interested in using the special offer online form at https://www3.oclc.org/app/netlibrary/subjectsets/index.pl.

Or you can e-mail OCLC at libservices@oclc.org  or call 800-848-5878, ext. 6251. OCLC will follow up with details about your NetLibrary license arrangement and delivery of your new Subject Sets.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC MIGRATION - TRAINING OPPORTUNITIES

Attention OCLC ILL and Cataloging libraries.....

Have you migrated yet?

  • May 8 is the retirement date for Passport for ILL, ILL ME, ILL Web and ILLiad 6.x.
  • June 5 is the retirement date for Passport for Cataloging.
  • July 1 is the retirement date for CatME.
As of these dates:
  • All OCLC Resource Sharing users must migrate to WorldCat Resource Sharing or upgrade to OCLC ILLiad 7.0.
  • Passport for Cataloging users must migrate to Connexion, either the browser or the client interface.
  • CatME users must migrate to the Connexion client.
NEBASE is here to support your transition to these new interfaces!

We have scheduled OCLC workshops on Connexion and WorldCat Resource Sharing. To register to attend any of the workshops and to see descriptions as well as dates, times and locations of each workshop, please go to nlc.nebraska.gov/netserv/nebase/oclcworkshops.html.

If you cannot attend a workshop in person, online tutorials are available on the OCLC web site. You can take a Connexion browser or client tutorial at http://www.oclc.org/support/training/connexion/ or a WorldCat Resource Sharing tutorial at http://www.oclc.org/support/training/firstsearch/tutorial/.

In addition, you can view the recordings of previous NEBASE online sessions. We have held online enhancement sessions for the Connexion Client and an online training session for WorldCat Resource Sharing. You can access the recordings from our Online Session Archives at nlc.nebraska.gov/netserv/training/onlinesessions/archives.html.

And don't forget to visit the OCLC Migration web site for links to helpful information, including timelines, tips on selecting a migration path, FAQs and more: http://www.oclc.org/migration/default.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC WEB INFORMATION SESSIONS

OCLC is offering FREE web information sessions to both OCLC member and nonmember libraries. The sessions will include a live presentation that you will access from your own computer via the web, with audio available via a conference call. You will be able to submit questions you have at any time during the presentation.

Registration information and complete descriptions of the sessions can be found on the OCLC web site at http://www.oclc.org/education/websessions/usa/.

The following sessions are currently scheduled:

OCLC Language Sets - May 11, 1:00 pm - 2:00 pm (CT)
Learn how to develop your non-English collections affordably

NetLibrary - May 11, 12:00 noon - 1:00 pm (CT)
Curious about eBooks that are accessible via the Web and FirstSearch?

OCLC ILLiad - May 11, 2:00 pm - 3:00 pm (CT)
Is your library a high-volume ILL user? Learn more about your options and the OCLC ILL migration.

NetLibrary Audiobooks - May 19, 2:00 pm - 3:00 pm (CT)
Learn how you can add a new dimension to your online collections

CONTENTdm - May 24, 2:00 pm - 3:00 p.m. (CT)
Managing your digital library

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Deep Linking from Open WorldCat to Your Library's Catalog

In order to help libraries get the most out of the Open WorldCat program and other OCLC services like FirstSearch, OCLC has updated the tutorial on Deep Linking.

OCLC has updated the tutorial about how to establish deep links to your library's catalog with information for the Endeavor Voyager system in addition to additional details for several other library systems. You may access the updated version of the deep linking tutorial at http://www.oclc.org/worldcat/open/deeplinking/default.htm.

Open WorldCat can help drive users to libraries and increase circulation if they are setup to support Deep Linking. Deep Linking helps users navigate all the way to a specific record in the library online catalog after finding the item through internet search engines like Yahoo!, Google, or other partner sites. Some libraries are already set up to support this, others just need to fill out a simple form which should only take a few minutes.

Links that are set up through the OCLC FirstSearch administrative module are also active within many FirstSearch databases, enabling your users to link from records in those databases to matching records in your library's catalog.

OCLC will continue to update this linking resource as additional information becomes available. And YOU CAN HELP - by forwarding links for library catalogs not currently included in the tutorial or examples of variations of links in the tutorial that are working for you to openworldcat@oclc.org so we can share them with others.

For additional information about the Open WorldCat Program, consult the Program Web site http://www.oclc.org/worldcat/open/default.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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"BIGGER, BETTER WORLDCAT" DISCUSSED AT OCLC MEMBERS COUNCIL

OCLC Members Council Discusses Impact of Technology on Delivery of Library Services

OCLC Members Council met February 6-8 in Dublin, Ohio, to discuss new technologies, new opportunities to deliver electronic information, and new directions for a "bigger, better WorldCat."

Future Patterns of Technology Landscapes: Moving Libraries Beyond Their Comfort Zones was the theme for the second of three 2004/2005 Members Council meetings to consider findings from the OCLC Environmental Scan, a report produced for the OCLC worldwide membership to examine significant issues and trends impacting OCLC, libraries, museums, archives and other organizations, now and in the future.

View the full report at http://www5.oclc.org/downloads/design/abstracts/02212005/memberscouncil.htm.

Visit the OCLC Members Council Web pages at http://www.oclc.org/memberscouncil/default.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Reference   

ORDER PER-SEARCH ACCESS TO FIRSTSEARCH TODAY!

Order per-search access to the OCLC FirstSearch service today, before new prices take effect on July 1.

As of July 1, OCLC will raise the price of per search from $.85 to $.90. Consequently, the price of a block of 500 searches will increase from $425 to $450.

With per-search pricing, you pay by the search and purchase blocks of 500 searches in advance. Per-search pricing provides virtually unlimited simultaneous logon access to nearly 60 databases. The searches you buy under the open per-search pricing option are valid for two years from the date of purchase.

Take advantage of today's low search prices by ordering your searches before June 26. To place an order now for blocks and avoid the price increase, log onto the OCLC Online Service Center at http://www.oclc.org/servicecenter/.

For instructions on how to place your FirstSearch order in the Online Service Center, view the Guided Tour at http://www.oclc.org/servicecenter/guidedtour/ or watch the NEBASE Online Session recording, "OCLC Online Service Center" at nlc.nebraska.gov/netserv/training/onlinesessions/archives.html.

Low Search Notification
Have you ever run out of searches unexpectedly? Do you know how many searches you have left? Low Search Notification lets you request that FirstSearch send an e-mail notice to you when the number of your remaining searches hits a threshold you specify.

The Low Search Notification feature is available through the FirstSearch Administrative Module at http://firstsearch.oclc.org/admin.  Within the FirstSearch Administrative Module, the Low Search Notification area appears under the Authentication/Access tab, on the General screen. To use this feature, enter a low search threshold number (for example, 200) and one or two e-mail addresses in the boxes provided in the Low Search Notification area of the Administrative Module.

When the number of searches remaining falls below the low search threshold number, FirstSearch sends an e-mail notice to the address or addresses entered. This gives you the warning you need to purchase additional searches before completely running out.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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NEW INDEXES IN FIRSTSEARCH WORLDCAT SUPPORT UNION LISTING

Please note: This announcement pertains to the availability of local holdings information in the WorldCat database on the OCLC FirstSearch service and in WorldCat Resource Sharing. It does not impact the Union List service in any manner. OCLC is committed to continuing the Union List Service and will provide you with additional information on its migration soon.

We are pleased to announce that new indexes are now available in the Expert search screen in the WorldCat database on FirstSearch and in WorldCat Resource Sharing that replicates the functionality provided by the separate FirstSearch Union Lists of Periodicals database on FirstSearch.

Consequently, OCLC will no longer be updating the Union Lists of Periodicals database and will discontinue offering it on FirstSearch with effect from Sunday, June 12. The database was last updated on its regular semi-annual update of August 21, 2004, and that date is shown on each of its search screens.

These new indexes are listed in the drop down search box in the Expert search screen and are documented at the end of the WorldCat Index Labels and Examples help screen. While they are listed in the expert screen, the index label and search term(s) may also be entered in any search box in the basic and advanced search screens.

The new indexes in WorldCat are:

  • Local Holdings - present
  • Local Holdings - by state/province phrase
  • Local Holdings - by city phrase
  • Local Holdings - by institution symbol
  • Local Holdings - by groups
  • Local Holdings - by 4-character local holding symbol phrase
NEBASE encourages users of the current Union Lists of Periodicals database to begin using WorldCat on FirstSearch or in WorldCat Resource Sharing to search for current local holdings information. The local holdings data in WorldCat is updated daily and these new WorldCat local holdings indexes can be combined with any other WorldCat indexes to provide more efficient search capabilities.

OCLC will continue to charge per-search users for use of the Union Lists of Periodicals database up until the time it is actually removed from the FirstSearch service. However, OCLC will provide credits to any subscribers to the database beginning in April since the database will not be updated during the last few months.

Please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns or OCLC User and Network Support, 800-848-5800 or support@oclc.org,  with questions about the OCLC FirstSearch service and WorldCat Resource Sharing. Further support information is available at http://www.oclc.org/support/.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Resource Sharing  


WORLDCAT RESOURCE SHARING AND ILLIAD 7.0 MIGRATION DATES

P Passport for ILL, ILL ME, ILL Web and ILLiad 6.x will be shut down on May 8.

P Passport for ILL, ILLME and ILLiad 6.x will no longer work as of May 8.

ILL Web users will be redirected to http://firstsearch.oclc.org and use their current ILL authorization and password to access the system.

Tutorials to help you learn WorldCat Resource Sharing are available at: http://www.oclc.org/support/training/firstsearch/tutorial/.

The database migration is still scheduled for the weekend of June 10. Additional details about anticipated downtime for the database migration is forthcoming.

Dana Dietz [edited]
Product Manager, WorldCat End-User Services

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CREATE CUSTOM HOLDINGS GROUPS WITH POLICIES DIRECTORY DATA

Your custom holdings groups and paths will be more accurate when you use the Policies Directory https://illpolicies.oclc.org to create and maintain your groups. This will allow individual institutions to customize their sorting preferences for groups of lenders such as LVIS and AV lenders by: state, cost, delivery method, or other criteria.

You can learn how to use the Policies Directory to create custom holdings groups with the brief online demo available at: http://www.oclc.org/ill/options/managelenders/customholdings/.

If you have not yet updated your resource sharing policies, please visit the Policies Directory and review your information. The Quick Start: Entering or updating information in the ILL Policies Directory at: http://www.oclc.org/ill/migration/quickstart_policies.pdf will show you how to maintain your policies.

If you have further questions, please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns .

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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WORLDCAT RESOURCE SHARING INSTALL ANNOUNCEMENTS

On Sunday, April 17 OCLC installed new functionality in WorldCat Resource Sharing.

Included are:

  • Batch printing: Two options are available for browser batch printing of any category: full request (full request with no restrictions on field/character limits; may run onto to multiple pages; as available now with some enhancements) and two requests per page
  • Auto-selection based on local data record information will work with any/all databases from which you can place "staff ILL' requests in WorldCat Resource Sharing.
  • Derived searching: Using the Expert Search Screen, staff will be able to utilize four derived searches in WorldCat: author/title, derived title, derived corporate/conference name and derived personal name. These are the same searches used on the Passport for ILL and ILLiad 6.x system by resource sharing and cataloging users. This implementation on the FirstSearch platform for reference and resource sharing staff is the same as in OCLC Connexion.
  • Direct request from within WorldCat Resource Sharing: Library staff will be able to send requests through their Direct Request profiles for processing from the WorldCat Resource Sharing interface. This will allow staff to do a minimum amount of work on the request and allow the Direct Request profiles to apply the correct constant data and choose lenders based on the custom holdings path specified in the profile.
On Sunday, April 24, OCLC released batch updating functionality for WorldCat Resource Sharing. Batch processing saves time for users of WorldCat Resource Sharing by allowing libraries to process and send up to 50 responses with a single click. OCLC will monitor system performance and progressively increase this limit over time.

You can access WorldCat Resource Sharing at http://firstsearch.oclc.org.

Tutorials for the service are available at: http://www.oclc.org/support/training/firstsearch/tutorial/.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Cataloging   


Join the WebDewey & Abridged WebDewey Group Purchase

Join the NEBASE WebDewey & Abridged WebDewey Group and experience the power of Dewey on the web!

Now your library can benefit from web-based access to an enhanced version of the Dewey Decimal Classification (DDC) database through WebDewey or Abridged WebDewey. OCLC is offering a discounted price to users who join the NEBASE WebDewey & Abridged WebDewey Group.

The current WebDewey & Abridged WebDewey Group subscription year runs from January 1 - December 31. Libraries may join the WebDewey & Abridged WebDewey Group at any time. Midyear subscriptions will be prorated. Orders must be received by the 15th of the month for a start date of the 1st of the following month.

Libraries who wish to subscribe do not have to be members of OCLC. Any library can subscribe - WebDewey and Abridged WebDewey are available to both OCLC member and non-member libraries.

WebDewey and Abridged WebDewey, which correspond to the unabridged and abridged print editions, are updated on a quarterly basis, bringing you ongoing updates implemented by the Dewey editorial team almost as soon as they occur. The Web versions also offer additional electronic functionality not available in the print editions to make your classification work more efficient.

If your collection holds less than 20,000 titles, Abridged WebDewey is for you. It gives you access to an enhanced version of the Abridged Dewey. Abridged WebDewey is based on the new Abridged Edition 14.

WebDewey has been based on the enhanced DDC 22 database since June 2003.

To see a hands-on demo of WebDewey, you can watch the NEBASE "Introduction to WebDewey" online session which was recorded and is available online for you to view at your leisure. The recorded session is viewable from a web browser. You will need a sound card and either earphones or speakers. There is no cost to view this recorded session. To view the WebDewey session, go to the Online Sessions Archive web site at: nlc.nebraska.gov/netserv/training/onlinesessions/archives.html#webdewey.

For more information about web access to the DDC, go to http://www.oclc.org/dewey/versions/default.htm.

Joining the NEBASE WebDewey & Abridged WebDewey Group is easy!

If your library is interested in joining the new WebDewey & Abridged WebDewey Group, please complete the online Order Form at nlc.nebraska.gov/netserv/nebase/deweyorder.html.

If you have any questions about WebDewey, Abridged WebDewey or the NEBASE Group, please contact Christa Burns at Christa Burns (email) or phone 402-471-3107, or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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DDC IN PRINT GROUP PRICING

The NEBASE WebDewey & Abridged WebDewey Group is being expanded to include the print versions of the DDC 22 and Abridged Edition 14!

OCLC is offering a discounted price on the DDC 22 and Abridged Edition 14 in print, if we order 10 or more copies. In order to determine if we will be able to benefit from this discount, we need to know which libraries are interested in purchasing the DDC 22 or Abridged Edition 14 in print via the NEBASE group, and how many copies of the books you would like.

If you are interested in ordering the DDC 22 or Abridged Edition 14 in print through our NEBASE group, please e-mail Jeannette Powell by May 13. Include the following information:

  • Your name
  • Institution
  • Mailing address
  • Which version(s) you would like to purchase - DDC 22 and/or Abridged Edition 14
  • The number of copies you would like
Libraries who wish to order do NOT have to be members of OCLC. Any library can order - DDC 22 and Abridged Edition 14 are available to both OCLC member and non-member libraries.

After the May 13 deadline, we will work out the group pricing and let each library know what their cost would be for whichever DDC they requested.

For more information about the DDC, please visit http://www.oclc.org/dewey/.

If you have any questions about any Dewey product or the NEBASE Group, please email Christa Burns or phone 402-471-3107, or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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WEBDEWEY/ABRIDGED WEBDEWEY FEBRUARY 2005 QUARTERLY UPDATE

WebDewey and Abridged WebDewey are updated quarterly. Both services contain the latest version of the schedules, tables, Manual, and Relative Index entries from their respective enhanced DDC databases. The hierarchical displays in WebDewey and Abridged WebDewey feature updated main class and division captions (e.g., 700 Arts & recreation; 790 Sports, games & entertainment).

WebDewey is a web-based version of the enhanced DDC 22 database. This February 2005 release includes:

  • all updates to Dewey Decimal Classification, Edition 22, through January 2005 (corrections, new developments, new built numbers, and additional electronic index terms)
  • thousands of Library of Congress Subject Headings (LCSH) that have been statistically mapped to Dewey numbers from records in WorldCat (the OCLC Online Union Catalog) and intellectually mapped by DDC editors (through LCSH Weekly List no. 14, 2004)
  • thousands of Relative Index terms and built numbers not available in print
  • links from mapped LCSH to the LCSH authority records
  • selected mappings from Medical Subject Headings (MeSH)
Abridged WebDewey is a web-based version of the enhanced Abridged 14 database. This February release includes:
  • all content from Abridged Edition 14, through January 2005
  • LCSH that have been intellectually mapped to Dewey headings by DDC editors, including mappings to Abridged Edition 13 numbers from the OCLC publication, Subject Headings for Children
  • links from mapped LCSH to the LCSH authority records
  • mappings between abridged Dewey numbers and subject headings from the 18th edition of H.W. Wilson's Sears List of Subject Headings
The next Dewey Services quarterly release is scheduled for June 2005.

Details about WebDewey enhancements are available at www.oclc.org/dewey/updates/enhancements/default.htm. 

A WebDewey tutorial is available at http://www.oclc.org/support/training/dewey/.


Keystroke Shortcuts
Remember, OCLC Connexion already contains a number of keystroke shortcuts. If "Dewey Services" is your *active tab, the following shortcuts activate the following buttons:

<Alt><2> Browse (WebDewey or Abridged WebDewey)
<Alt><3> Create (user note)
<Alt><1> Search (WebDewey or Abridged WebDewey)
<Ctrl><Shift><[> Search WebDewey user notes
<Ctrl><Shift><]> Search Abridged WebDewey user notes
<Alt><=> Search History (varies depending on your active screen)
<Alt><4> Show (active user notes)
<CTRL><[> Show Tables (WebDewey)
<CTRL><]> Show Tables (Abridged WebDewey)
<Alt><W> Work Area toggle on/off
<Alt><.> Focus cursor on Work Area
<Alt><Shift><.> Work area dialog box
<Alt><N> Open Cataloging Session/Dewey-Only Session (details at http://www.oclc.org/dewey/enhancements/enhancement200211.htm)

You can get to the Dewey Services tab in OCLC Connexion with the shortcut, <Alt><D>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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PASSPORT FOR CATALOGING MIGRATION DATE CHANGE

Attention OCLC Catalogers using Passport for Cataloging...

In light of recent system disruptions and in response to requests from RSP and library staff, OCLC has extended the May 1, migration date for Passport cataloging and NACO CatME users to June 5, to allow more time for training in preparation for the move.

Discontinuation of the remaining CatME functionality, CJK software, and Arabic software will remain June 30. Union listing activities remain in Passport until later this year.

OCLC understands that recent system problems caused delays in training and migration efforts. Although this extension allows an additional five weeks for Passport cataloging and NACO CatME users to migrate to Connexion, we highly recommend that users make the move as soon as possible.

The migration Web site http://www.oclc.org/migration/ has been updated to reflect these changes.

OCLC appreciates your continued understanding and, once again, we apologize for the inconveniences caused by the recent system problems.

Chris Grabenstatter [edited]
Manager, Cataloging Products Management OCLC Inc.

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AUTHORITIES MIGRATION SESSION RECORDING AVAILABLE

OCLC held an Authorities Migration online session on April 7, to provide an overview of the NACO functionality in the Connexion client.

If you are a NACO participant migrating to the Connexion client, you can view the PowerPoint presentation or watch the recorded session at: http://www.oclc.org/connexion/migrating/tips/. 

Scroll to the bottom of the page for the NACO section.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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AUTHORITIES MIGRATION TIMELINE

As you are already aware, support for Passport for cataloging functionality ends June 5.

The next major phase of OCLC's migration involves moving all NACO processes to Connexion. This phase of the migration follows the implementation of the Review Process, available in the Connexion Browser and Client applications. OCLC is working with the Library of Congress to ensure the changes will not result in any changes to the formatting of OCLC authority records, nor result in any disruptions to the NACO project.

Of paramount importance: Effective June 5, any remaining authority records that are in an institution's save file will be permanently lost (locks will be removed, edits will be lost, etc.). OCLC staff will not be able to retrieve any lost data.

Because authority records that are currently in the Passport or CatME save file cannot be moved into Connexion, it is imperative that appropriate action be taken to clean out all authority records that reside in an institution's save file.

As a result of these changes, on June 5, the following processes will be permanently disabled in Passport and/or CatME:

  • The ability to access the online authority save file via Passport users,
  • The ability to add new authority records via Passport and/or CatME,
  • The ability to replace authority records via Passport and/or CatME,
  • The ability to access submitted/responded records via Passport and/or CatME,
  • The ability to search or browse the OCLC authority file using Passport,
  • The ability to export authority records using Passport
Important clarification for CatME users:
OCLC will discontinue support for NACO functionality in CatME on June 5-this is a change from what was previously announced. Because the NACO functionality in CatME is closely tied to Passport, it became necessary that the NACO processes for Passport and CatME be dismantled on the same date.

CatME users will be able to continue to search, edit, and export authority records until July 1.

If you have not yet already done so, please move all your NACO activities to Connexion by June 5. See http://www.oclc.org/connexion/migrating/ for additional information on migrating to Connexion.

Becky Dean
OCLC

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DEMO VERSION OF WORLDCAT COLLECTION ANALYSIS NOW AVAILABLE

Interested in WorldCat Collection Analysis? Would you like to see it for yourself?

You can now access a demonstration version of the WorldCat Collection Analysis service, which walks you through the screens and features of the service for both individual and group subscribers, at: http://www.oclc.org/collectionanalysis/onlinedemo.htm.

Key Features of WorldCat Collection Analysis http://www.oclc.org/collectionanalysis/:

  • Compare with peers or members of your group
  • Analyze your collection at any time
  • Intuitive tools for customized analysis
  • Works on any WorldCat-cataloged collection
  • Produce detailed reports
  • Nothing to install or upload
A great way to learn more about WorldCat Collection Analysis is to sign-up for OCLC-WCA-a discussion forum for library staff using or considering using the WorldCat Collection Analysis service. Sign-up now at https://www3.oclc.org/app/listserv/.

For ordering, please use the fast and efficient OCLC Online Service Center at http://www.oclc.org/servicecenter/.  Within the service center, you can place your order, review past orders, and quickly receive the benefits of many OCLC products and services.

For additional information regarding the service, please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns .

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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CONNEXION CLIENT VERSION 1.30 IS NOW AVAILABLE!

This new version includes WorldCat searching enhancements, support for cataloging with the Arabic and CJK scripts, a Spanish interface, plus a lot more! See http://www.oclc.org/connexion/interface/client/enhancements/recent.htm for more information on the enhancements and to download the software.

The WorldCat searching enhancements include "true" keyword searching using words and phrases and Boolean operators. You can search over 90 indexes, and you can browse over 50 indexes!!! We HIGHLY recommend that you complete the Searching WorldCat tutorial available from http://www.oclc.org/support/training/connexion/client/tutorial/ prior to installing Connexion client 1.30. Also, please review the searching WorldCat booklet under Cataloging on the Connexion client documentation Web site at http://www.oclc.org/support/documentation/connexion/client/.

Are you migrating from Passport, CatME, CJK, or Arabic? If yes, you will want to review the information on the migration site at http://www.oclc.org/connexion/migrating/ to learn more about the features in Connexion that were not available in the previous software. Even if you have already migrated, you might still want to review this site to learn about features you might have missed!

Current client 1.20 users-If upgrading your version of the client, please refer to the "Update the Connexion Client" section of the Getting Started document at http://www.oclc.org/support/documentation/connexion/client/ gettingstarted/#update_client.fm for important upgrading information. You must upgrade prior to June 1. Connexion client 1.20 will no longer work after this date.

David Whitehair
Connexion Client Product Manager
OCLC Cataloging and Metadata Services

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CONNEXION BROWSER NACO FUNCTIONALITY CHANGES IMPLEMENTED

OCLC installed the following changes to Connexion on Sunday, April 17, that impact NACO functionality done with the Connexion browser interface. (Note: if you use the Connexion client interface, please see the article below specific to the changes for the Connexion client.)

Changes to duplicate detection when adding/replacing authority records
The system no longer automatically checks for normalized 1xx fields when adding or replacing an authority record. Previously, the system determined if the normalized 1xx matched another record in the Authority File, and if a match was found the add or replace was blocked. To allow acceptable normalized duplicates, based on current national cataloging practice, the system has been changed to remove this check. However, we do encourage you to check for duplicates prior to adding or replacing authority records using the Validate command. If a normalized duplicate is found between the 1xx heading in the record to be added or replaced and a 1xx heading already present in another authority record, the system will continue to report the duplicate with the Validate command. If you select add or replace, even after viewing this message, the system will not block the record from being added/replaced. OCLC expects to re-implement this automatic duplicate detection with additional changes in June.

David Whitehair
Connexion Client Product Manager
OCLC Cataloging and Metadata Services

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CONNEXION CLIENT CHANGES IMPLEMENTED

OCLC installed the following changes to Connexion on Sunday, April 17, that impact the Connexion client interface. These changes were installed at the OCLC host and do not require you to update your Connexion client software. (Note: if you use the Connexion browser interface, please see article above specific to the changes for the Connexion browser.)

Changes that impact both Connexion client version 1.20 and 1.30 users:

  • Authority browse list highlighting -- Previously when you completed a browse (scan) in the Authority File and selected an entry from the root browse list that resulted in another list, the second list opened with the entry below the closest match highlighted. Now, the entry that matches your selection is highlighted.

  • Locked authority records in the local save file -- NACO participants can lock authority records and save them to the local file. Previously the lock on the local save file record was lost when the first action was taken on the record, such as Validate. Now, the lock is retained with the local save file record correctly.

  • Changes to duplicate detection when adding/replacing authority records (NACO) -- The system no longer automatically checks for normalized 1xx fields when adding or replacing an authority record. Previously, the system determined if the normalized 1xx matched another record in the Authority File, and if a match was found the add or replace was blocked. To allow acceptable normalized duplicates, based on current national cataloging practice, the system has been changed to remove this check. However, we do encourage you to check for duplicates prior to adding or replacing authority records using the Validate command. If a normalized duplicate is found between the 1xx heading in the record to be added or replaced and a 1xx heading already present in another authority record, the system will continue to report the duplicate with the Validate command. If you select add or replace, even after viewing this message, the system will not block the record from being added/replaced. OCLC expects to re-implement this automatic duplicate detection with additional changes in June.

  • Ayn in authority records -- Records retrieved from the Authority File prior to this change include the incorrect character for the Ayn (02BF was used instead of 02BB). This has been resolved. However, records retrieved from the Authority File and saved prior to this change will still have the incorrect character, so replace the incorrect character (use Edit, Enter Diacritics or the default keystroke shortcut <Ctrl><Alt><O>) before exporting.
Changes that impact only Connexion client version 1.30 users:
  • WorldCat browse list highlighting -- Last week OCLC changed the browse (scan) results list for WorldCat to include 25 entries instead of 50. With this change, the closest match is listed on line 12, but line 25 was highlighted. Now, line 12 is highlighted.

  • WorldCat browse title search entered without punctuation -- When entering a browse (scan) from the command line, you enter either a colon or equal sign after the index label: scan ti:test or scan ti=test. Previously, if you entered this incorrectly without the punctuation, you received an incorrect result list. Now, you receive an error message.

  • WorldCat search qualified by date using question marks -- Previously if you entered question marks with the date qualifier, the search failed. Now, the date range is searched correctly. For example, 19?? retrieves records between 1900 and 1999.

  • WorldCat author/title keyword search results sort -- Previously some author and title keyword searches resulted in incorrectly sorted truncated lists; now the sort is correct.

  • Display holdings -- Previously when you displayed holdings on a record, each holding was displayed on a separate line. Now the holdings display correctly with all holdings in one state listed together on a single line.
David Whitehair
Connexion Client Product Manager
OCLC Cataloging and Metadata Services

 

                
  

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: nlc.nebraska.gov/netserv/netserv.html

 


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