September/October 2006 Page 2 

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Nebraska Library Commission Network Services News

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OCLC News  

OCLC PRODUCT OF THE MONTH: OCLC eSERIALS HOLDINGS SERVICE 

INCREASE THE VISIBILITY OF YOUR ELECTRONIC SERIALS COLLECTION

Introducing the new OCLC eSerials Holdings service - an efficient, cost-effective way to make your electronic content more visible and accessible by leveraging your investment in WorldCat.

Working in partnership with electronic serials management services including EBSCO, Serials Solutions, and TDNet, OCLC automatically sets and maintains your electronic serials holdings information in WorldCat. We're offering the new service at no charge to OCLC member libraries.

How it works
When you subscribe to the eSerials Holdings service, we contact your serials management provider to begin receiving your holdings data for ISSN-based resources. Once the process begins, we automatically set and maintain journal title level holdings against existing electronic serials MARC records in WorldCat for your collection each month. This collaboration allows you to efficiently contribute your electronic serials holdings to WorldCat and ensure that they're current, accurate and visible to your users.

If your provider is not one of the participating providers, you can contribute your holdings data directly to OCLC, or contact us to nominate your provider as a potential participant.

The eSerials Holdings service:

  • Increases usage of your electronic serials collection by making it more visible to searchers and ILL librarians
  • Enables you to automatically control and/or deflect ILL requests from colleagues in the OCLC cooperative
  • Cost-effectively keeps your electronic serials holdings up to date in WorldCat, without adding to your cataloging workload
  • Helps bridge the gap between print and electronic materials
  • Increases the value of your investment in A-Z lists, OpenURL resolver, and WorldCat
To learn more, sign up for a free, live web information session on the eSerials Holdings Service:
  • Wed. Sept. 13 - 1:30-2:30pm (CT)
  • Thursday, Oct. 19 - 2:00-3:00pm (CT)
Visit http://www.oclc.org/eserialsholdings/ to sign up for a session and to order the new service.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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FREDERICK G. KILGOUR, FOUNDER OF OCLC, DIES AT 92

Frederick G. Kilgour, a librarian and educator who created an international computer library network and database that changed the way people use libraries, died on July 31, 2006. He was 92 years old and had lived since 1990 in Chapel Hill, North Carolina.

Kilgour is widely recognized as one of the leading figures in 20th-century librarianship for using computer networks to increase access to information in libraries around the world. He was among the earliest proponents of adapting computer technology to library processes. At the dawn of library automation in the early 1970's, he founded OCLC Online Computer Library Center and led the creation of a library network that today links 55,000 institutions in 110 countries.

"Fred Kilgour lived a rich life that was full of accomplishment," said Jay Jordan, OCLC President and CEO. "He leaves us with a great legacy and an exciting future. His innovations have vastly increased the availability of library resources for millions of people around the world. His vision continues to influence the evolution of research, scholarship and education in the digital age."

Read the full press release at http://www.oclc.org/news/releases/200631.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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LISTEN TO ARCHIVED ONLINE SESSIONS IN THE COMFORT OF YOUR LIBRARY

Are you unable to attend a scheduled NEBASE or Network Services workshop? Would you like to brush up on your searching, cataloging or interlibrary loan skills? Do you have a new staff member to train? Would you like to see an OCLC product in action before making a purchasing decision?

If you answered yes to any of these questions, NEBASE and Network Services Archived Online Sessions are for you!

NEBASE and Network Services offer instruction and demonstrations in live online sessions. These sessions allow participants to gain training and information through a web conference conducted via the Internet and a toll-free telephone conference call.

If you missed one of the live sessions, or if you would just like to see it again, these online sessions have been recorded and are available online for you to view at your leisure. Each recorded session is viewable from a web browser. You will need a sound card and either earphones or speakers. There is no cost to view these recorded sessions.

Archived sessions are available on the following topics:

  • CatExpress
  • Connexion Client
  • Dewey Decimal Classification
  • eLibrary
  • FirstSearch
  • HeritageQuest
  • Nebraska Memories & CONTENTdm
  • NetLibrary
  • NetLibrary eAudiobooks
  • OCLC WorldCat Resource Sharing
  • OCLC Local Holdings Maintenance
  • OCLC Usage Statistics
  • Understanding MARC 21 Bibliographic Records
  • WebDewey
  • WorldCat Collection Analysis Service
  • WorldCat Searching
These sessions are available via the Nebraska Library Commission Training Portal. To see the complete list of online or archived online classes, select the location of 'Online'. The NLC Training Portal can be found at:
/training.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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OCLC WEBCAST AVAILABLE - PRESERVING LIBRARY CORE VALUE AND ENVISIONING THE FUTURE

Did you miss the OCLC Symposium at ALA Annual, "Preserving Library Core Value and Envisioning the Future"?

Recorded at the June 2006 ALA Annual Conference in New Orleans, the Symposium presented a panel of futurists and information management experts who explored the future of the library industry. The program will provide audience members with tools for developing their future organizations.

Panelists included:

  • Derek Woodgate, Founder and President of The Futures Lab (http://futures-lab.com/ ), a futures-based consultancy. Woodgate is a frequent conference speaker, panelist and commentator on the future, particularly regarding the changing global economy, emerging industries, youth culture and marketing, and its relevance to the future business landscape.

  • Wendy L. Schultz, Ph.D., Director of Infinite Futures: Foresight Research, Training and Facilitation (http://www.infinitefutures.com) and has 20+ years of global foresight practice. A Fellow of the World Futures Studies Federation and member of the Association of Professional Futurists, Schultz is writing an introductory work on foresight concepts and methods.

  • Stacey Aldrich, Assistant Director of the Omaha (Nebraska) Public Library System. Aldrich previously worked as Deputy State Librarian for the Maryland State Department of Education, developing programs, conferences and discussions to help public libraries generate innovative ideas and programming on future thinking.
View the webcast at:
http://www.oclc.org/education/conferences/presentations/default.htm

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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WORLDCAT.ORG NOW AVAILABLE!

Announcing the release of the new WorldCat.org (http://worldcat.org/) Web site

This site-and a downloadable WorldCat search box you can easily add to your Web site-opens the complete WorldCat database to the public, not just the smaller data subsets utilized by Open WorldCat partner sites such as Google, Yahoo! Search and others. WorldCat.org builds on the success of OCLC's Open WorldCat Program that has elevated the visibility of library materials on the open Web since the summer of 2003.

The main attraction of the new site is the WorldCat search box. Web users can now search the entire WorldCat database with the method most familiar to them: simple keywords. As in Open WorldCat, each linked result leads to a "Find in a Library" information page. From there, users can enter geographic information such as a zip or postal code, receive a list of nearby libraries that own the item, and link right to a library's online catalog record to initiate circulation activity or access electronic content directly. Users can also create their own WorldCat account and add book reviews, table-of-contents information and notes to many WorldCat items, helping to personalize their library search experience.

From WorldCat.org, any Web user or organization can also easily download and install the free, WorldCat search box to their personal or commercial Web page, allowing even more people to discover library content through WorldCat. Libraries and other groups inside and outside the OCLC cooperative are encouraged to add the box to their sites. We believe that sharing the ability to search for library materials to as many other sites as possible will help increase the awareness of libraries as primary sources of reliable information and helpful personal assistance.

To try the new WorldCat search box and download the box to your own Web site, visit the site at http://worldcat.org. 

Questions? Please contact Christa Burns at NEBASE, 402-471-3107, 800-307-2665 or OCLC Customer Service Department, 800-848-5800 or support@oclc.org for additional information.

To view a Web version of this story, go to http://whatcounts.com/bin/archive_viewer?id=6FB64ED51A04512E8B0B3DDE31E5303C.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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You Want to do What?!?   

OCLC WORLDCAT RESOURCE SHARING TIP: SIMPLIFY BORROWING REQUESTS FOR YOUR USERS WITH THE FIRSTSEARCH/ILL LINK

Did you know that you can turn on a link in FirstSearch so your users can submit ILL requests during their search sessions?

Benefits of enabling the FirstSearch/ILL Link:

  • Saves users time and effort - placing requests is a matter of clicking a button to bring up an online ILL request form, which is submitted electronically.
  • Saves staff time and effort - electronic requests are more accurate, easier to read and quicker to process than paper forms.
  • Increases your library's productivity - you can decide, and designate by database, how requests are handled (send to the OCLC ILL Review File for staff review; submit to the OCLC Resource Sharing system; send to an email address of your choice).
All you need to do is:
  • Go to the FirstSearch Administrative Module at http://firstsearch.oclc.org/admin.
  • Enter your ILL Authorization number and Password on the Administrative module login screen.
  • Be sure you are on the "Resource Sharing" tab.
  • In the menu on the left side of the screen, under "Patron ILL Settings", select "ILL Processing" from the pull-down menu.
  • In the "ILL Access" field, select On.
  • In the "ILL Button Display Options" field, select "Display always" or "Do not display when held by your library".
  • In the "ILL Request Form Link Text" field , enter the text you want to display in the link.
  • For each database, indicate whether requests should be processed in the ILL Review File, via ILL Direct Request or through an email option. Or turn ILL Access off.
  • Save your changes.
  • Under "Patron ILL Settings," select "WorldCat ILL Access."
    • Indicate material formats your users may request.
    • Save your changes.
  • Under "Patron ILL Settings", select "Patron ILL Request Form"
    • Indicate the fields that display to users.
    • Indicate fields that are required for processing of requests.
    • Modify field labels as needed.
    • Save your changes.
To set up the FirstSearch/ILL link, you will need to have access to your library's FirstSearch administrative module.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC CONNEXION TIP: FINDING NEW AND CORRECTED DEWEY NUMBERS

The Dewey Decimal Classification (DDC) system is updated on an ongoing basis. Check these Dewey Web sites regularly for the resources you'll need to keep your collections organized and current.

New and changed entries, which the DDC editors implement monthly, are posted at: http://www.oclc.org/dewey/updates/new/default.htm.

LCSH/DDC numbers of interest, which suggest how classifiers can treat materials in topics that were introduced after the current print edition of the DDC was published, can be found at: http://www.oclc.org/dewey/updates/numbers/.

Subscribe to 025.431: The Dewey blog for ongoing advice on the use of the DDC: http://ddc.typepad.com/.

If you subscribe to WebDewey or Abridged WebDewey, check the quarterly enhancement updates at: http://www.oclc.org/dewey/updates/enhancements/.

The Dewey editorial staff offers several RSS feeds to help you stay up-to-date. Learn about the Dewey RSS feeds at: http://www.oclc.org/dewey/syndicated/rss.htm.

All libraries face myriad challenges in classifying their library materials. The Dewey editors seek the advice of Dewey users on ways to improve treatment of specific subject areas in occasional discussion papers with instructions for returning comments. Look for these occasional discussion papers at: http://www.oclc.org/dewey/discussion/default.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Resource Sharing  


WORLDCAT RESOURCE SHARING ENHANCEMENTS

OCLC is happy to announce that on August 6 the following enhancements to WorldCat Resource Sharing were successfully installed:

Users can automatically log into the WorldCat administrative module from WorldCat Resource Sharing

When a user logs into WorldCat Resource Sharing, a new button appears at the top of the screen that automatically links the user from WorldCat Resource Sharing into the WorldCat Services administrative module. The administrative module opens in another session window. Users do not have to re-enter their authorization and password. Users are taken to the resource sharing landing page just as if they had logged into the administrative module directly with their resource sharing authorization/password.

Workflow improvement for libraries working on behalf of other libraries: Constant Data (CD) persistence made optional

When requests are processed through WorldCat Resource Sharing, a default constant data (CD) record is automatically applied to requests as they're produced. Users have the option to chose another constant data record, and that CD record is then applied to future requests until a different CD record is chosen. CD records will fill in blank fields in a request and not overwrite fields that already have data.

While this works well for the majority of our users, we've heard from other users that they would prefer to choose CD records individually and to not have data from a previous CD record present when a subsequent request is displayed.

With the most recent install of WorldCat Resource Sharing users now have the option of not having a default CD record applied and turning of persistence. In the administrative module, where users set up and edit CD records, there is a new field at the top where users can decide whether or not Constant Data should act persistently. Unless users make a change, Constant Data will continue to work as it does now.

Additional information about these enhancements can be found at: http://www.oclc.org/resourcesharing/support/enhancements/default.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Cataloging   

CATEXPRESS INSTALL SUCCESSFUL

The CatExpress install August 13 was successful:

  • Export in CatExpress now works the same as export on the Connexion browser Cataloging tab, with files being retained for 30 days after download.
CatExpress subscribers can use Export options in Preferences to set a default file name for export files and to choose to compile export files by institution symbol or by individual authorization number. All other cataloging users retain the full range of Export options.
  • You can now use $t and $k in field 852 and field 526 when editing your records.

  • You are taken directly back to the search screen after a successful Save to Catalog action.

Anna Sylvester
OCLC

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INTRODUCING THE NEW OCLC TERMINOLOGIES SERVICE

Add power to your cataloging projects with the OCLC Terminologies Service!

Trying to find the words to describe your collection? Need to find the right technical terms? No problem! The new Terminologies Service from OCLC is a power-cataloging tool, bringing together multiple thesauri in a single interface - to save you time and improve metadata creation.

Using the Terminologies Service improves access to your library materials and increases visibility of your collection. This new metadata creation tool helps you easily catalog both digital and traditional hardcopy materials.

Check out the features of this powerful new tool:

  • Available to OCLC Connexion full cataloging subscribers at no additional cost
  • Eliminates the need to learn multiple interfaces and search strategies for each terminology
  • Delivers more consistently tagged metadata to WorldCat or any union catalog
  • Use as a stand alone service or with your Web-based metadata editor
  • Access pertinent thesauri such as mesh, gmgpc, gsafd, lctgm, ngl and dct
Learn more at: http://www.oclc.org/terminologies.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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JULY CONNEXION INSTALL FOR BROWSER AND CLIENT

On July 9 the following functionality was installed for Connexion.

Connexion Browser and Client

Ability to correctly control subdivisions ($x/$v)
Recently, the Library of Congress launched a project to modify values of bytes 008/15 (Subj use) in subdivision authority records. The new values in the records are 008/15 = b and replace the previously coded values of 008/15 = a. This had a negative impact on the ability to control some subdivisions if the heading was represented in separate authority records as both a form and topical (e.g., $x Congresses, $v Congresses) and the 008/15 values in one record = a and in the other record = b. Changes have been made to ignore the value of the 008/15 value in all subdivision records that and allow users to control to the correct subdivision record.

Field 024 (Other Standard Identifier) now includes validation checks
For certain Standard Identifiers, a calculated check character has been built into their structures in order to eliminate typographical errors. As a follow-up to the 2006 OCLC-MARC Update, OCLC is now implementing more thorough validation checks based on the check characters for most of the Standard Identifiers coded in field 024. For those Standard Identifiers that do not include check characters, OCLC is implementing tighter validation checks on their structure and length, as is possible and appropriate. If you encounter validation problems with 024 fields in existing records and are unable to correct them, OCLC recommends that you set your validation level to "None". Remember that in field 024, terms of availability, price, and any parenthetical qualifying information pertaining to a Standard Identifier belong in subfield $c.

Fields 044 and 071 now valid
The validation problems related to field 044 (Country of Publishing/Producing Entity Code) and field 071 (National Agricultural Library Copy Statement) have been resolved. These fields are currently valid for use in new and existing records.

Connexion Browser Only

Connexion Browser - L4 (My Local Holdings)
The search label qualifier, L4 (My Local Holdings), is now valid from the Holdings drop-down list in the Keyword/Numeric Search box.

Connexion Browser/Local Holdings Summary Display
The 852 $z (Public Note) from the Local Holdings Record will display in the Data column of the Local Holdings Summary display when no other holdings information from the 853-878 Holdings Data fields exist. The Local Holdings Summary displays when two or more Local Holdings records for one institution symbol are attached to a single Local Holdings record.

Diacritics in records exported via CatExpress
CatExpress is now including the correct diacritics in records exported via the CatExpress interface. Users were getting question marks where the diacritics should be. This affected both CatExpress subscribers and those using the Express tab for export.

CatExpress and MARC Subscription
All users who have MARC subscription will see the Download Records prompt under Other Options when they use the Save to Catalog button in the CatExpress interface.

Ellen Caplan
OCLC

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OCLC CONNEXION CLIENT 1.50 UPGRADE WARNING

Connexion client 1.50 will be discontinued on October 1. Connexion client 1.50 users will receive an upgrade warning message each time they start the client software. This warning will continue to display each time you start the 1.50 software until you upgrade to 1.60. Until October 1, you can bypass this warning and continuing using client 1.50. As of October 1, you will not be able to log on with Connexion client 1.50.

To verify your version number, go to Help, About OCLC Connexion Client. For more information about client 1.60 and to download the software, please see:
http://www.oclc.org/connexion/interface/client/enhancements/recent.htm.

**NOTE** This does not apply to users of the Web-based Connexion browser interface or CatExpress users. This applies only to users of the Windows-based Connexion client software.

Anna Sylvester
OCLC

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OCLC Digitization & Preservation  

CONTENTdm FEATURED COLLECTIONS FOR AUGUST

With the launch of the "Collection of Collections" in June, we are once again featuring two CONTENTdm collections on the CONTENTdm Web site every month. The featured collections for August are the Arizona Memory Project and Barns of Winnebago County.

Arizona Memory Project - Arizona State Library, Archives and Public Records, and Sharlot Hall Museum

The Arizona Memory Project is a collaborative online effort designed to provide access to the wealth of primary sources in Arizona libraries, archives, museums and other cultural institutions. This initiative provides the opportunity to view some of the best examples of government documents, photographs, maps and objects that chronicle Arizona's past and present.

Barns of Winnebago County - Oshkosh Public Library , WI

Once upon a time, these proud structures dotted the bucolic landscape. Michael Cooney has captured the essence of these vanishing structures in a series of striking photos. This archive documents local barns that have disappeared or may disappear in the future.

These are just a few of the many outstanding digital collections created by CONTENTdm users. To access the entire Collection of Collections go to:
http://www.contentdm.com/customers/index.html.

If you would like to add your collections to the Collection of Collections go to http://www.contentdm.com/USC/collections.asp.  Note that you will need to log in to the User Support Center before accessing this page.

Claire Cocco
Product Manager
DiMeMa, Inc.

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OCLC ACQUIRES DiMeMa

CONTENTdm Digital Collection Management Software key component of OCLC digital solution set

OCLC Online Computer Library Center has acquired DiMeMa (Digital Media Management), the organization that developed and supports CONTENTdm, the leading digital management software for libraries distributed by OCLC.

CONTENTdm software offers a complete set of tools to store, manage and deliver digital collections such as historical documents, photos, newspapers, audio and video on the Web. OCLC has been the exclusive distributor of CONTENTdm software to libraries, cultural heritage organizations and other nonprofit organizations since 2002.

"CONTENTdm is the industry leader in digital management software for libraries," said Jay Jordan, OCLC President and CEO. "CONTENTdm makes it possible for libraries to easily manage their own, unique digital collections. As part of OCLC, the DiMeMa team will be better positioned to explore new ways to help libraries and other cultural heritage organizations manage their digital collections and make them accessible worldwide."

Greg Zick, founder of DiMeMa and former Professor at the University of Washington, will be Vice President of OCLC Digital Services, and will report to Phyllis B. Spies, Vice President, OCLC Collection Management Services. The DiMeMa staff of eleven will maintain its office in Seattle, Washington.

CONTENTdm was developed while Dr. Zick and a team of programmers were conducting research into optimal digital image database technologies in the Center for Information Systems Optimization (CISO) at the University of Washington. At the time, special collections of the University of Washington Libraries were stored in a variety of forms and formats, and demand was building to provide flexible online access to these resources. The Libraries began to use the CISO Lab software for fast, full-featured access and management of the collections.

After extensive field testing, the products resulting from these research and development activities were made available to organizations outside the University. DiMeMa Inc. was formed in 2001 to support the growing CONTENTdm user community and to focus on accelerated research and product development.

"This acquisition positions a company, originally a startup based on technology from the University of Washington, to make an even greater impact in the field of digital management software," said Jim Severson, Vice Provost of UW TechTransfer, which facilitates the commercialization of innovations arising from UW research. "The fact that their office and staff will remain in Seattle is also a plus, so this is a big win for everyone involved."

"DiMeMa and OCLC have worked very closely together for the past four years and we have enjoyed tremendous success in moving libraries into the digital age," said Dr. Zick. "Together we will be able to reach more libraries and other organizations interested in managing and exposing their unique content to the worldwide information community."

"OCLC currently has several important initiatives under way to help libraries manage their digital collections, including the Content Cooperative pilot project, the Digital Archive with newly released Web Archives Workbench, participation in LOCKSS and CLOCKSS and the OCLC/DLF Registry of Digital Masters," said Ms. Spies. "OCLC and its member libraries will benefit with the addition of the talented DiMeMa staff, and the integration of CONTENTdm solutions with other projects."

The addition of DiMeMa staff will also help the RLG-Programs division and OCLC Research in their efforts to explore the applications of digitization in the library and museum communities.

The newly-organized Digital Services Division will integrate both OCLC and RLG digital services into the OCLC portfolio. Digital Services staff, including the DiMeMa staff, will collaborate closely with RLG-Programs staff on shared issues of curation, preservation and presentation of digital resources. "RLG has a long tradition of moving community-initiated activities into production," said Jim Michalko, Vice President, RLG-Programs Development. "We think the DiMeMa capabilities will create opportunities for the collective creation of important digital collections for scholars and students. Along with our Research colleagues, we are pleased to have this strong collaborative context available to us as we develop our agenda."

CONTENTdm has evolved into a powerful digital collection management solution that offers scalable tools for archiving collections of any size. Today more than 300 libraries and other cultural heritage organizations license CONTENTdm software to manage more than 2,500 digital collections.

Metadata for these digital collections can be added to WorldCat, the world's largest database of items held in libraries. Once in WorldCat, these collection items can be found by searching the database, or searching the Web. Items in WorldCat can now be discovered through WorldCat.org, a new search site that also offers a downloadable search box, and through popular search engines like Google and Yahoo! as part of the OCLC Open WorldCat program.

To see some digital collections managed with CONTENTdm software, visit: http://www.contentdm.com/customers/.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: /netserv/netserv.html.