Nebraska Library Commission
          Network Services
        News

                July/August  2000  vol.6  no.4 issn 1082-4383

JULY/AUGUST ISSUE HIGHLIGHTS:

JO BUDLER TO LEAVE NEBASE FOR MICHIGAN STATE LIBRARY Jo Budler

Jo Budler will leave the Library Commission staff in August to become Deputy State Librarian of Michigan. Jo will be joining the staff of the Library of Michigan, one of the nation's two state libraries that are under the legislative branch of state government.

Jo came to the Library Commission in 1994 from the Nebraska Legislature where she was employed within the Legislative Research Division. Jo has served as the Library Commission's Director of Network Services. Her responsibilities have included management of NEBASE, Nebraska's OCLC affiliated network, and development of other computer supported library services. A batchload project that added thousands of additional Nebraska library holdings to OCLC's online union catalog, installation of OCLC's CatExpress service in some 30 Nebraska libraries, and promotion of computer supported services for small libraries are among Jo's accomplishments. Jo has led successful efforts to arrange trials of online databases, and negotiation of licenses and pricing. With appropriation of state funds for database licensing, Jo and her staff have worked with hundreds of Nebraska libraries to make available a variety of database services, trial new services as they have become available, and facilitate group licensing arrangements.

Jo has approached her work with enthusiasm and creativity, and with the higher purpose of improving library services for the people of Nebraska. Thanks to Jo for the excellent work she has performed on behalf of the Nebraska Library Commission, Nebraska libraries, and especially the public. Very best wishes to Jo in her new position in Michigan.

--Rod Wagner
  Nebraska Library Commission


NEBASE ANNUAL MEETING - EAST CANCELED

With Jo Budler's leaving it has been decided to cancel the NEBASE Annual Meeting-East. There are no plans at this time to reschedule.


A SNAPSHOT OF TODAY; VISION OF TOMORROW

Now that we have the bulk of the database subscription renewals behind us, it seems appropriate to take a snapshot of where we are today and raise some questions to help us define our vision of tomorrow. This is not all-inclusive but rather a sampling of a few projects. Projects are divided into four general areas: resource sharing, reference, technical processing and collection development. Some projects spill over from one area to another. Every attempt has been made to describe each project adequately with a minimal amount of duplication.

RESOURCE SHARING

In conjunction with a team of librarians (representative of all types of libraries), the Nebraska Library Commission created a consortium and developed a collection of e-books through netLibrary which has been made available to all libraries across the state. The original collection was 1,500 titles. Response from libraries across the state was overwhelming: funds were raised for additional titles, bringing the number of books in this shared collection to over 2,000. The Library Commission contributed funds to cover the access charges for this collection.

The future: We will evaluate this collection over the next few months. If this is deemed a success, several librarians have suggested that we consider adding more titles over the course of the year and again next spring. We will certainly do so.

What we learned: while we are capable of meeting the challenge of short timelines, next year we will start this process earlier in the year for a July 1 startup!

REFERENCE

The number of databases available for subscription to libraries across the state of Nebraska increased from 1999 to 2000. In addition, the Nebraska Library Commission joined with other OCLC networks to aggregate purchases and realize greater discounts for all types of libraries. The Oxford English Dictionary, The New Grove Dictionary of Music and Musicians, 2nd edition, and AccessScience -- McGraw-Hill's web-based database in science and technology are just a few examples. We continue to offer discounts on SIRS, EBSCOhost products, bigchalk.com (Electric Library), Gale Group products, and Project MUSE.

The future: The Library Commission will continue to search out opportunities on its own and in conjunction with other networks to bring discount pricing opportunities to Nebraska libraries.

What we learned: 1. There are more services that we don't know about than there are services we know. 2. There are always new ways for vendors to determine pricing.

TECHNICAL PROCESSING

OCLC's product, CatExpress has allowed many small libraries across the state to acquire quality cataloging for their local catalogs while adding their holdings to WorldCat. By adding their holdings to WorldCat, they are also enhancing the State Union Catalog (thus allowing for more Interlibrary Loan opportunities).

The future: We will continue to make library directors of small libraries aware of this product and help them determine whether or not this might be useful to them and their library users.

What we learned: There are many more libraries who might benefit from this easy-to-use product but we have not yet determined the best way to make them aware of its existence.

COLLECTION DEVELOPMENT

The Nebraska Library Commission netLibrary Project will allow eighty-three (27 academic, 44 public, and 12 K-12) libraries to share a collection of more than 2,000 e-books.

Once again the Library Commission through NEBASE and in conjunction with BCR (another OCLC network) offered libraries of all types the opportunity to buy CD-ROMs "in bulk." Because this group purchase includes libraries from seven other states, Nebraska libraries were able to realize savings of up to forty percent on some CD-ROM titles.

The Library Commission has made arrangements with several book vendors to give discounts to Nebraska libraries. These vendors are Fatbrain.com, Ingram Library Services Inc., and Baker & Taylor. Fatbrain.com offers their discount service to all types of libraries while Ingram and Baker & Taylor offer their discount program only to public libraries.

For more detailed information go to </netserv/bookdiscounts.html>.

The future: Because of the success of the CD-ROM Group Purchase project, we will continue to offer this twice a year (spring and fall).

What we learned: While it is always our intention to be as inclusive as possible (i.e. all deals for all types of libraries), sometimes the vendors just say no.

Tomorrow can be anything we want it to be but here are some things to consider.

In the Interlibrary Loan area: OCLC is developing a web-interface for its Interlibrary Loan module. This user-friendly interface will allow more libraries to participate in the ILL program. This might also allow us to open up this service to library users. Whether these requests should go out over a system unmediated or should go to the librarian's ILL mailbox is something we might want to discuss and decide upon before June 30, 2001. (And then again, we might NOT!)

With respect to Reference: at the present time, we are promoting databases through libraries. We have not made any attempt to make the public aware of this reference service except through libraries. Should we be advertising this across the state to library users? Is it necessary for a citizen to go to a library to learn how to access these databases?

The Nebraska Library Commission has begun preliminary discussions with Lanter Delivery Service about how they might help libraries in Nebraska transport library material from one library to another. How could this help you provide better library service to your library's users? Might this reduce cost and/or allow for speedier delivery?

netLibrary allows library users to access a shared collection of books anytime of the day, any day of the week, regardless of the hours during which their local library building is open. What role will e-books play in your library in the future?

--Jo Budler
   Nebraska Library Commission

DISCOUNTS ANNOUNCED ON THE NEW GROVE DICTIONARY OF MUSIC AND MUSICIANS, 2nd EDITION

Grove's Dictionaries Inc. is offering Nebraska libraries discounted pricing on The New Grove Dictionary of Music and Musicians, 2nd edition. This completely revised version of the classic 1980 reference work will be published in both print and electronic format in November 2000. More information about The New Grove Dictionary of Music and Musicians, 2nd edition is available at <http://www.grovemusic.com/>.

By ordering through the Nebraska Library Commission, Nebraska libraries are eligible for discounts on:

Grove's has provided us with both list price information (what libraries pay if they order directly through Grove's) and discount price information (what libraries pay if they order through the Nebraska Library Commission). An overview of this pricing is available at </netserv/pricing.html#grovemusic>.

The deadline for ordering The New Grove Dictionary of Music and Musicians, 2nd edition is July 20, 2000. Additional details about this purchase opportunity, as well as links to an order form and license agreement, can be found at </netserv/pricing.html#grovemusic>.

You may register for a free demonstration of the online version of The New Grove Dictionary of Music and Musicians, 2nd edition at <http://demo.grovemusic.com/>. This demo provides access to a limited set of articles.

--Susan Knisely
   Nebraska Library Commission

GUEST COLUMNIST

KNOWLEDGE PORT? A WAY TO CONNECT THE "DOT COMS"

We are in the midst of the "dot com" era. Fortunes are made and lost and made again as the latest innovation is built from today's version of "two guys in a garage with an idea" to the Initial Public Offering (IPO) stage to a multibillion-dollar corporation. The ideas of the "dot com: era seem to fall into two broad categories. First are the "new technology looking for a problem to solve" groups. Second, we have the "what can I reengineer to use today's technology to do things better" organizations. Both are driven by the same burning desire to cash in on the "dot com" age before it passes them by. Well, I too have an idea that to succeed would require an alliance between three of the new firms, all of which are creatures of the "dot com" era. My idea came as a result of observing our students as they move around campus and through the library.

Many carry backpacks loaded with books, note pads and who knows what else. Of course, given what they pay for books, I'd never let them out of my sight either. The truly fashion conscious sling their packs off one shoulder as if to indicate their eagerness to whip out their copy of Kant and engage fellow students in stimulating debate. Just as the gun fighters of yesteryear ignored the risk they faced in carrying pistols on their hips, our students bravely ignore the attendant back problems entailed by this fashion statement. After some reflection on my part, it became clear that the root of the problem was linked to both the cost and sheer quantity of paper that we were requiring them to purchase and use. From this line of thinking an unusual connection of ideas, or, if you will, a connection of "dot coms" came to me.

Colleges and universities distribute textbooks and readings in a manner that most 19th century students and faculty members would be very comfortable with. We sell our students textbooks, we direct them to reserve readings in the library and we suggest avenues of research that lead them to more titles. Though electronic resources are becoming more important, our students' learning still has a strong orientation to the printed page with all the bulk, and more importantly, the costs associated with it.

Lionel Sanchez, the Antelope Bookstore Manager, reports that the average student spends in the neighborhood of $300/semester on textbooks. The true value they assign to these books can be measured by the length of the lines of students reselling used books at the end of each semester. The "dot coms" I would connect to change this paradigm would include an e-book manufacturer, a Web-based textbook seller, a distributor of electronic books, and academic libraries thrown in as the distribution centers where all this technology would come together and be placed in our students' hands.

E-books have been on the market for several years. You buy a device and for a per/title fee, download titles from a server to a battery operated chip-based device with a viewing screen. Some e-books come to the purchaser bundled with reference titles as well as software that allows users to put notes in their virtual books and highlight important sections. All are activities that our students practice now in their real textbooks. There are still some weight, storage space and screen issues that detract from usability of e-books but these issues are being addressed.

The second partner in this project would be a Web-based college textbook sales firm. Varsitybooks.com1 is one example of this type of business and our own Follett's Campus Bookstore has their Web-based college book store. These firms load college class schedules and link the bibliographic information regarding the required texts to the classes. Students go to the Web site, order their books, charge them to a credit card and the books arrive by UPS at their door. No more lines, but still a hefty bill and an equally hefty load for their backpacks.

The third dot in this chain would be a new firm, netLibrary or one with similar capabilities. "netLibrary" distributes digitized copies of books. Libraries buy access to the digitized editions that their users then access online through the purchasing library's Web-based catalog. The jury is till out on how successful the firm will be, but netLibrary has already raised $120 million2 in venture capital. How would all this technology work?

"netLibrary" would be the server-provider and would make available the digitized books and readings needed for specific courses. This approach would allow faculty members to make available their own material or digital editions of the print texts they previously used. The vast majority of titles published today already exist in machine-readable form, so availability should not be a major issue. The system could also include digitized versions of journal articles.

Varsitybooks.com or a similar firm would provide links to materials held on netLibrary's servers through their class schedule/textbook software and manage the financial aspects of the operation. One of the many e-book manufacturers would provide the devices for the students to use on either a lease or purchase basis. From the student's point of view, all of this technology should be almost invisible.

A student would go to any Internet capable PC, connect their e-book to the PC, and connect to Varsitybooks.com or the like over the Internet. They would access the text for each class and be presented with a list of titles, whether or not the material was available in print or digital editions, and make their format selections. Print editions would be shipped, digital editions downloaded to their e-books and credit cards debited. It is at this point that the capabilities of this form of e-commerce become enticing.

Students would have the option of buying use of titles for only the semester they would need them or for perpetuity. Encrypted date stamps would erase the books from the e-book perhaps a week after the semester's end if the student choose to "buy" the book for only a semester. Publishers would charge much lower prices, because they no longer have to front the costs of printing, warehousing, shipping and the like. Publishers could risk issuing even more specialized titles with the lowered financial risks, and faculty members would have an electronic distribution channel for titles they have written to cover the unique needs of their specific course.

Our "dot com" system would finally solve the problem of distribution of copyrighted journal articles and collection of user fees. Copyright holders could set a per student semester use charge on articles from their presses. These charges would be known to the faculty members assigning the readings and to the students when they decided to download. Currently, there is a huge overhead involved in setting, paying, and collecting journal copyright fees. This system would strip away all the costly overhead and save money for all concerned, while setting rates at what would hopefully be a reasonable level. All we need now s a catch name for the system.

My first choice was Data Pad, but Star Trek has been using this for decades. Knowledge Port? Watch for the IPO.

---------------------------------------------

1 Milliot, Jim "Varsity Books IPO Due Soon." Publishers Weekly 247:6 (February 7, 2000): 10.

2 Albanese, Andrew Richard. "The E-Book Enterprise netLibrary's Digital Mission." Library Journal 125:3 (February 15, 2000): 126-128.

-- Mike Herbison
   Director of Libraries
   Calvin T Ryan Library
   University of Nebraska at Kearney

NEBASE OFFERS BIBLIOSTAT SOFTWARE

NEBASE in cooperation with BCR and Bibliostat.com (formerly management Dynamics) has signed an agreement giving libraries that purchase the Bibliostat and Scholarstat Libraries software products a 12.5 percent discount.

Bibliostat software is set up to extract information automatically from a library's automation system and warehouse it in an independent system. The software extracts key information during off-peak hours and stores it in an independent SQL database, preventing competition with a library's automation system's resources. Library staff can access the information at any time. Transactions are stored in a format that can be accessed weeks, months or even years later. Key data is not lost with system purges, new transactions or other system maintenance operations. The software cross-tabulates millions of rows of information, allowing staff to create reports quickly and easily.

Bibliostat software:

Scholarstat Libraries software allows academic libraries to compare themselves with their peer libraries based on data from the Association of College and Research Libraries (ACRL) survey and the Integrated Postsecondary Education Data Survey (IPEDS). The software assists libraries in gathering data for accreditation, preparing grant applications, benchmarking a library against other best-of-class libraries and preparing assessments. It contains data based on hundreds of variables available from a drop-down list and allows comparisons based on a library's selected peers or random libraries using specific criteria. All data is automatically converted into easily understood graphs or tables.

Libraries interested in these products should visit the Bibliostat.com Web site <http://www.bibliostat.com> for more information. Contact BCR's Rosario Garza <rgarza@bcr.org> to place your order. Billing will be done through your library's monthly NEBASE bill.

--BCR [edited]

OCLC

OCLC SERVICES TO BE UNAVAILABLE AUGUST 6-7 DURING POWER UPGRADE

All OCLC online services will be unavailable from 1 AM CDT, Sunday, August 6, until approximately 5 AM CDT, Monday, August 7, during a planned power shutdown. The 28-hour shutdown is necessary for the installation of a new power system in the Kilgour building which houses OCLC's data center and telecommunications facility.

The ultimate goal of this upgrade is to reduce the need for such shutdowns in the future. Following the installation, OCLC will be able to perform preventative and corrective maintenance on the high voltage (13,200 volt) switches and transformers without shutting down power to the building. OCLC's four diesel generators will be arranged in two banks of two, rather than the current bank of four. Originally, three of the four generators were needed to power the computer room. Today, any two of the generators can supply enough power. The change will give OCLC increased redundancy and flexibility in its power system.

-- OCLC

COMING IN JULY: THE OCLC PROMPTCAT SERVICE FOR DEWEY LIBRARIES

Soon your Dewey library can enjoy the cataloging convenience of the OCLC PromptCat service. The OCLC PromptCat service will offer records that include Dewey numbers and complete cutters, as well as title workmarks. Books and other materials can arrive from your vendor shelf-ready, thus reducing time-consuming editing of call numbers. PromptCat will also provide call number and labels for fiction, biography, and juvenile fiction materials.

The OCLC PromptCat service is the copy cataloging solution for your Dewey library. It can decrease your cataloging backlog and enable you to get materials to the shelf faster. With PromptCat, you will receive materials from vendors and corresponding bibliographic records from WorldCat (the OCLC Online Union Catalog). Working with material vendors, OCLC sets holdings in WorldCat and produces OCLC-MARC records. In most cases, your library receives the bibliographic record from OCLC before the item arrives from the vendor.

The PromptCat order form is being updated to include the new options for Dewey libraries. The current customized order form outlines the rest of the PromptCat options. It can be found at <http://www.oclc.org/oclc/prompt/order.htm>. (The URL will remain the same once the Dewey options are included, so this link will work for the Dewey options as well.) If you are interested in completing the order form once the Dewey options are added, you can bookmark the first page so that you can always get back to your order form.

--Robin Buser
  OCLC Collections and Technical Services

THE OCLC PROMPTCAT AND OCLC SELECTION SERVICES: CASALINI LIBRI AND OTTO HARRASSOWITZ

Each month OCLC highlights participating vendors in either the OCLC PromptCat service or OCLC Selection service. June's vendors are Casalini Libri (OCLC symbol C3L) and Otto HARRASSOWITZ (OCLC symbol OHX).

Casalini Libri, located in Florence Italy, has been a general book dealer since the late 1950s. Casalini supplies Italian publications to customers all over the world. All types of materials are filled--from monographic orders to standing orders for series and serials and subscriptions to periodicals and approval plans. Casalini supplies titles that have been published in Italy, the Vatican City, the Republic of San Marino, Malta, and the Italian Canton of Switzerland. Casalini is an OCLC Selection vendor and a PromptCat vendor. For additional information on Casalini, see <http://www.casalini.com>.

For more than 125 years, Otto HARRASSOWITZ, located in Wiesbaden Germany, has provided services to the academic and research library community supporting the selection and acquisition of books and periodicals in all formats and media, as well as management reports and data to facilitate the administration of information access. HARRASSOWITZ is an active OCLC Selection vendor. For additional information on HARRASSOWITZ, see <http://www.harrassowitz.de>.

OCLC Selection, introduced in July 1996, is a selection and ordering service. It provides access to multiple resource files, including WorldCat (the OCLC Online Union Catalog), as well as direct access to bibliographic records from Casalini and HARRASSOWITZ. For additional information on the OCLC Selection service, see <http://www.oclc.org/oclc/menu/selection.htm>.

PromptCat, introduced in January 1995, automatically provides copy cataloging for monographic library materials as libraries receive them from participating book vendors. Vendors send OCLC an electronic list that identifies items selected by approval plan and/or firm order. PromptCat matches the items to bibliographic records in WorldCat, adds data to records, sets holdings in WorldCat, and provides the records to the library. Bibliographic records from PromptCat and the items from the vendor arrive concurrently. PromptCat also can provide customized spine and pocket labels that vendors affix to items so that the items come to the library shelf-ready. For additional information on the OCLC PromptCat service, see <http://www.oclc.org/oclc/menu/prompt.htm>. The PromptCat Order Form can be found at <http://www.oclc.org/oclc/prompt/order.htm>.

--Beth Baran
  OCLC Collections and Technical Services

OCLC PROMPTCAT SERVICE VENDORS: BAKER & TAYLOR, INC. AND YANKEE BOOK PEDDLER

Each month, OCLC highlights participating vendors in either the OCLC PromptCat service, or OCLC Selection service. April's vendors are Baker & Taylor, Inc. (OCLC symbol BTX) and Yankee Book Peddler (OCLC symbol YDX).

Baker & Taylor, Inc., located in Somerville New Jersey, supplies books, spoken-word audio, calendars, and related information services to more than 100,000 bookstores, schools and public and university libraries worldwide. Baker & Taylor became an active vendor in PromptCat in May 1997. Additional information on Baker & Taylor can be found at <http://www.baker-taylor.com>.

Yankee Book Peddler, located in Contoocook New Hampshire, is an international provider of books and other media to academic libraries and research markets. Yankee was one of the first vendors to participate in PromptCat. Additional information on Yankee can be found at <http://www.ybp.com>.

--Beth Baran [edited]
   OCLC Collections and Technical Services

THE OCLC PROMPTCAT SERVICE: THE BOOK HOUSE, INC. AND MATTHEWS MEDICAL AND SCIENTIFIC BOOKS, INC.

Each month OCLC highlights participating vendors in selected services. This month's PromptCat service vendors are the Book House, Inc. (OCLC symbol BHX) and Matthews Medical and Scientific Books, Inc. (OCLC symbol M@@).

The Book House, Inc., located in Jonesville Michigan, is a supplier of library materials from all publishers and distributors in the United States and Canada. The Book House became an active PromptCat vendor in June 1999. Additional information on the Book House can be found at <http://www.thebookhouse.com>.

Matthews Medical and Scientific Books, Inc., located in Maryland Heights Missouri, supplies health science information to bookstores, libraries, and vocational schools throughout North America. Matthews has successfully completed all PromptCat testing and recently became an active PromptCat vendor. Additional information on Matthews can be found at <http://www.mattmccoy.com.

--Beth Baran
   OCLC Collections and Technical Services

CONSIDER ORDERING THE OCLC ACCESSIONS LIST SERVICE

The OCLC Accessions List Service is a current awareness tool you can use to inform faculty and/or patrons about new materials in the library. This electronic list is produced in HTML format so that you can easily import it into a word processing program for further formatting or load onto your Web site. The lists do NOT contain diacritics.

You have several sorting options to customize lists for your library. You can see a sample Accessions List with examples of the 5 options at OCLC Product Services Web <http://www.oclc.org/oclc/menu/prodserv.htm>. If your library is on fixed fee pricing, you may use the Accessions List service at no additional charge for the current year.

How to order:

You may order the Accessions List using the HTML interactive or new PDF version of Accessions List Order Form <http://www.oclc.org/app/accessions/> . When you submit your order via the Web, it goes to your OCLC-affiliated regional network or service center, or your international distributor for review before it is submitted to OCLC. You may either mail or fax the completed PDF form to NEBASE for approval. The network/service center approves and forwards the form to OCLC Support Services, MC 437.

You may start your Accessions List in the middle of an Accessions List frequency. As a result, the first list may not represent the entire cataloging activity for this period. You may choose to begin your subscription on the actual frequency break. To do so, select a START date that ensures this. For example, a start date of June 1, 2000 means the first list covers June activity for the whole month.

Frequencies

You can choose one of three frequencies:

Electronic reports are produced and available within the first seven days after the end of a frequency period. In most cases the reports will be available within the first day or two after the end of the frequency. Reports are produced in HTML format and are available for viewing or downloading via OCLC Product Services Web (PSW) at <http://www.oclc.org/oclc/menu/prodserv.htm>. Use a current cataloging authorization and password to access PSW. Reports are not available via OCLC EDX.

--Anna Sylvester
  OCLC Collections and Technical Services

CLARIFICATION OF THE USE OF ILL NON-SUPPLIER STATUS

Many interlibrary loan users have become accustomed to switching to Non-Supplier status during library closures or staff vacations in order not to delay requests during a period when no one is available to check the Message File. However, it is still possible for requests to appear in the Pending section of the Message File while a library is a Non-Supplier.

When you switch to Non-Supplier status, your symbol is not included in the lender string of requests created during the time you are Non-Supplier. The supplier status of all symbols is verified at the time the request is created. Therefore, if your symbol was already included in the lender string of a request that was generated before the switch, you get that item in your Message File if a previous lender does not fill it. Therefore, if possible, please continue to check your Message File if only to say "no" to these requests so they are not delayed. If you cannot check your Message File, the OCLC Interlibrary Loan service automatically forwards the requests to the next lender in the string after the normal four-day period.

Here are some recommendations that might help:

  1. Use the POLICIES field in your Name-Address Directory record to explain routine variations in scheduling that you KNOW exist for your library. For example: *SCHED: 4th wk of December through 1st wk of January and the month of August.
  2. Have someone check your Message File regularly and automatically answer "No" to any new requests that show up. If you use the Reasons for No option and want to track these kinds of requests, reason 23 (requested delivery services not supported) or 24 (preferred delivery time not possible) might be useful.
  3. Consider changing to Non-Supplier status a week before your ILL office will be closed to process requests that are created while you were still Supplier.

Notify your OCLC-affiliated regional network/service center or distributor by the Wednesday of the week before you want to become Non-Supplier. Requests must be forwarded to OCLC by Thursday and are implemented on the following Sunday.

--Judith Carter and Joy Wanden
   OCLC

DOES YOUR :SHIP TO: MEASURE UP?

One new feature of OCLC ILL Micro Enhancer for Windows Version 2.0 allows Lenders to print mailing labels when they reply Yes to "Can you supply?" The label is formatted using the :SHIP TO: field of the Borrower's request. The ILL ME mailing labels have size parameters of five lines of twenty-seven characters each. The sixth line is the ILL record number. Each line of an address is separated from the next by a / (slash). When the line of an address exceeds twenty-seven characters or five lines, ILL ME prints a mailing label with all ####s and the ILL record number to indicate the address did not fit in the 5 x 27 parameters.

Several lenders have asked OCLC to remind others to please edit the :SHIP TO: fields of the Constant Data records so they can use this time-saving feature. Lenders have been getting many labels of ####s due to improperly formatted addresses. For each of these, they have to stop and write out a label manually. It is an honest mistake. In the past, there were no guidelines regarding the format of the Borrower's address beyond using the slashes. With this new feature, we hope lenders will make changes to improve their own lending and their lending partners' productivity.

To edit the Constant Data records:

  1. Type cdi and press <F11 to get a list of all your records.
  2. Select one and edit the :SHIP TO: field so the address has only 27 characters per line (including spaces) and only 5 lines, each line separated by a / (slash). You need not put spaces before or after the slash. Abbreviate as much as possible as long as the address is useful for the delivery agency.
  3. Send the edit by pressing <F10. Then replace the record by typing rep and pressing <F11.
  4. For several records, highlight and copy the new :SHIP TO: field and paste it into the next record.

OCLC ILL participants who do not use ILL ME or the label function can also benefit from the increased productivity of their Lenders.

For those who do use the ILL ME mailing label function, here is the procedure:

  1. Open ILL ME.
  2. Go to the Batch Update Settings window and select the check box that reads Print Labels from records of Yes(Copies) and Yes(Loans).
  3. Make sure the correct label paper is in the printer when the Update runs. (Laser printer labels should measure 1 in x 2 5/8 in, suggested stock is Avery Address Labels #5160. Continuous pin feed printer labels should measure 15/16 in x 2 1/2 in, 3 labels across. Suggested stock is Brodart Cat # 86-495-002 Labels or Avery Standard 4144 Address Labels. This information is available in ILL ME Help.)
  4. If two printers are available, go to Tools, Options, Printers to select the second printer as the Label printer. When the update is completed, the labels print and you can then peel them off and affix them to a regular ILL shipping label.

-- Judith Carter
  OCLC Reference and Resource Sharing

FIELD ADDED TO "REASONS FOR NO" REPORTS

OCLC member libraries are starting to use the capabilities of the "Reasons for No" feature and the free reports to evaluate lending fill rates. Lending libraries who respond with "not owned," "lost," or "lacking" are using the monthly data in the reports to identify and correct holdings and union list data in WorldCat as well as in their local catalogs.

To assist this database clean up, users asked that the OCLC bibliographic record number be included in the "Reasons for No" report data for both Lending and Borrowing. This change was implemented with the April 2000 report, available since early May.

For more information about the "Reasons for No" enhancement and the associated reports, see Technical Bulletin 233 at <http://www.oclc.org/oclc/tb/tb233/frames_man.htm>.

We appreciate your valuable suggestions that allow us to serve you better.

--Judith Carter
  OCLC Reference and Resource Sharing

OCLC ILL DOCUMENT SUPPLIER PROGRAM: CANADA INSTITUTE FOR SCIENTIFIC INFORMATION (CISTI)

May's featured participant in the OCLC ILL Document Supplier Program was the Canada Institute for Scientific Information, also known as CISTI, (OCLC symbol CAI). The following article details its collections along with some ILL policies.

CISTI supplies loans and copies of original documents subject to restrictions imposed by Canadian copyright legislation, and serves as an international document supplier for scientific, technical, and medical information.

CISTI holds more than 50,000 journal titles in most languages, worldwide conference proceedings, over one million technical reports in microform, and 500,000 monographs in the fields of science, technology, and medicine. The CISTI catalogue offers free searching of CISTI's holdings (<http://cat.cisti.nrc.ca> or telnet to cat.cisti.nrc.ca). CISTI also publishes the Union List of Scientific Serials in Canadian Libraries which includes CISTI's own collection and the sci/tech/medical holdings of about 365 libraries across Canada. CISTI Serials List, available in print, lists over 15,000 currently received subscriptions alphabetically by title with ISSN when available.

Items are available for both loan and purchase as applicable. To order, clients must register with CISTI and establish a billing or credit card (Visa or Master Card) account. Photocopies may be kept. Loaned documents must be returned within one month; renewals at loan charge for each month. For detailed current price information, see Name-Address Directory record NACN :4531, or call Document Delivery Client Assistant at: 800-668-1222 or 613-993-9251; Fax: 613-993-7619; E-mail: <cisti.docdel@nrc.ca>, or see CISTI's Web site <http://www.nrc.ca/cisti>.

For additional information and more specific instructions on ILL workform requirements as specified by the Canada Institute for Scientific Information, see <http://www.oclc.org/oclc/ill/supplier/toc.htm>, NAD record :4531, the ILL Document Supplier Reference Card, or contact:

Document Delivery Client Assistant
Canada Institute for Scientific and Technical Information
National Research Council of Canada
Ottawa K1A 0S2
CANADA
Telephone: 800-668-1222 or 613-993-9251 (Collect)
Fax: 613-993-7619
E-Mail: <cisti.docdel@nrc.ca>
URL: <http://www.nrc.ca/cisti>

--Cathy Kellum
   OCLC Reference and Resource Sharing

OCLC ILL DOCUMENT SUPPLIER PROGRAM: CENTER FOR RESEARCH LIBRARIES (CRL)

June's featured participant in the OCLC ILL Document Supplier Program is the Center for Research Libraries (OCLC symbol CRL). This article gives details about its collections and some ILL policies.

The Center for Research Libraries provides loans primarily to member institutions; loans are made to nonmembers for a fee.

The Center for Research Libraries collects and stores infrequently used library research materials. The collection consists of more than five million items in many languages and subjects. It includes newspapers and periodicals, state documents, Chinese mainland publications, Russian Academy of Sciences Serials and Monographs, IGY meteorological records, foreign doctoral dissertations, and textbooks. CRL's holdings are cataloged in WorldCat (the OCLC Online Union Catalog).

The Center for Research Libraries places no special requirements on international orders. CRL does not currently participate in the OCLC ILL Fee Management program.

For additional information and more specific instructions on OCLC Interlibrary Loan workform requirements as specified by the Center for Research Libraries, see <http://www.oclc.org/oclc/ill/supplier/toc.htm>, NAD record :42895, the ILL Document Supplier Reference Card, or contact:

Center for Research Libraries
6050 South Kenwood Avenue
Chicago, IL 60637
Telephone: 773-955-4545
Fax: 773-955-4339
URL: <http://wwwcrl.uchicago.edu>

--Cathy Kellum
   OCLC Reference and Resource Sharing

OCLC INTERLIBRARY LOAN TUTORIAL

OCLC is pleased to announce the release of Using Interlibrary Loan: An OCLC Tutorial, which provides practical training on the OCLC Interlibrary Loan service. This self-paced tutorial describes the main functions of the OCLC borrowing and lending cycle while offering practical experience through system simulation and practice exercises.

In the Tutorial, staff can explore how to:

  • Create and respond to requests
  • Select the most appropriate potential lenders through reviewing various holdings displays and lender policies in the Name-Address Directory
  • Use multiple constant data records and how to set up Custom Holdings, and other processes
  • Interactive, hands-on activities are scattered throughout the course and offer feedback and hints to reinforce learning. Depending on the level of experience with ILL, staff can complete the sections that pertain to their work or take the entire course. No online charges are involved while they work through the process of creating, responding to and managing ILL requests.

    You can incorporate this tutorial easily into your library's training program. You can use the Tutorial alone as an introduction to interlibrary loan, or as a pre-requisite to instruction offered by your OCLC-affiliated regional network or service center, or your international distributor. And, because it is used offline, the Tutorial is an effective stand-alone tool when other training cannot be supplied.

    The ILL Tutorial will be available for electronic download at <http://purl.org/oclc/ill-tutorial>. It will also be included with the next release of the OCLC Access Suite on compact disc. As with other components of the Access Suite, the Tutorial is available at no extra charge. You may install it on as many workstations as needed.

    The ILL Tutorial joins Searching WorldCat: an OCLC Tutorial to provide self-paced training in two basic OCLC services. Searching WorldCat offers strategies for searching WorldCat (the OCLC Online Union Catalog) through the OCLC Cataloging, Interlibrary Loan, Selection, and Union List services. Using hands-on exercises, you learn how to search and navigate in the OCLC online system. It is also available via electronic download, as a component of the OCLC Access Suite.

    Look for these tutorials as well as other training materials on the OCLC Web site. To view a complete list with appropriate links, go to the OCLC Training Materials link in OCLC Support and User Documentation, <http://www.oclc.org/oclc/menu/training.htm>

    These tutorials are developed by the Training & Development Group of OCLC Support Services. Feedback about these as well as other training materials is always welcome. Please use the Web Site Feedback form to send comments and suggestions.

    --Kathy Kie
       OCLC User Support Services

    UNIVERSITY OF OREGON IS ILL MILESTONE CHAMPION

    The Knight Library of the University of Oregon, an OCLC member since 1981, created the 100 millionth request on the OCLC Interlibrary Loan Service June 5. This is the sixth time the library has entered a millionth request since the OCLC ILL service was introduced in 1979. Joanne Halgren, Head, Interlibrary Loan Department, entered the request for the Article "Anteroposterior and rotational movement of femur during Knee flexion" from the journal Clinical Orthopaedics and Related Research. A graduate student using the OCLC FirstSearch service, which links to the OCLC ILL service, submitted the request to the ILL Department. The Oregon Health Sciences University Library filled the request. The Knight Library also entered the ninety-six millionth and the ninety-one millionth request in 1999; the eighty-seven millionth request in 1998; the seventy-two millionth request in 1997; and the seven millionth request in 1985-a request which Ms. Halgren also entered. OCLC will award prizes to the Knight Library and to the lending library to mark this significant milestone in resource sharing.

    --OCLC

    OCLC BIBLIOGRAPHIC RECORD NOTIFICATION SERVICE UPGRADED

    As part of the MARC Bibliographic Update project, Bibliographic Record Notification users can now choose Encoding level 3 records as an option for upgraded delivery. Encoding level 3 records will be delivered when they are upgraded to Encoding level 4, I, or blank. Revisions to the order form are under way to include this new option. The form provides a place to give an e-mail address for the person who wants e-mail notification when a Bibliographic Notification EDX file is available for pick-up. The order form will be available in a PDF version on the OCLC Web site. The online version of the OCLC Cataloging Service User Guide is also being updated to reflect the Encoding level 3 change. Revision pages for the print edition will be issued later.

    For more information about Bibliographic Record Notification, see the Bibliographic Record Notification product information sheet; OCLC Cataloging Service User Guide, Chapter 9; or go to the Web site: <http//www.oclc.org/oclc/promo/10040bib/10040bib.htm>.

    --Julie Whitley
       OCLC Collections and Technical Services

    OCLC Z39.50 CATALOGING SERVICE INDEXING TO BE UPGRADED

    In August 2000, for libraries using the OCLC Z39.50 Cataloging Service, there will be an indexing change for accessing the OCLC WorldCat database through the OCLC Z39.50 server. OCLC plans to upgrade Z39.50 Cataloging indexing and attribute mapping from the current FirstSearch indexing to the new FirstSearch indexing. This change will benefit all libraries using OCLC Z39.50 Cataloging because users will have access to additional indexes for more precise searching and retrieval.

    Changes

    These changes include both new Extended Author and Extended Title indexes. The Music Number index has been standardized for improved access to music titles. Control number indexes (ISBN, ISSN, LCCN) have been separated to allow for precision searching. Restrictors for language and document type have been expanded. Restrictors for Library of Congress (DLC) records and for microforms have been added.

    OCLC is currently mailing the new attribute mapping documentation to all current OCLC Z39.50 Cataloging users and to local system vendors that participate in the Local System Vendor Access Program (LSVAP). This documentation provides precise details on the new attribute mapping. Use attributes in the 5000 range are OCLC-specific, and are not part of the Bib-1 attribute set. OCLC plans to open a test database, at no charge, sometime in July so users can test local Z39.50 client configurations before the August switchover. Information on the availability of the test database will be posted on the OCLC Web site as soon as it becomes available.

    Libraries may need to consult with their local system vendors if they have questions concerning changing attribute settings on their local Z39.50 clients. They need to be familiar with how to change local attribute settings to conform to the new indexing. If you have questions concerning this upgrade, or need additional copies of the indexing documentation, please contact Roman Panchyshyn at 800-848-5878, ext. 6443, or e-mail at <panchysr@oclc.org>.

    --Roman S. Panchyshyn
      OCLC Collections and Technical Services

    SOURCE CODE FOR SUBJECT ADDED ENTRIES (600-651)

    The Library of Congress recently assigned the code "hlasstg" for the publication HLAS Subject Term Glossary. Use this code in subfield Ø2 (Source of subject term) of fields 600-651 anytime after April 23, 2000. It will be added to OCLC-MARC Code Lists, both the Web and paper versions, in a future revision.

    --Ellen Caplan
      OCLC Collections and Technical Services

    TECHNICAL BULLETIN 239 ABOUT CORC PUBLISHED

    The Cooperative Online Resource Catalog (CORC) is a set of automated cataloging tools and databases for the creation of records that describe electronic resources. CORC will become an OCLC production system on July 1, 2000.

    Technical Bulletin 239 describes how the implementation of CORC affects the OCLC Cataloging service, OCLC-MARC records, and other OCLC services. It covers these topics:

    Local systems vendor access participants. Information for vendors is given in sections 3 and 5 which describe changes that may affect local system processing of OCLC-MARC records.

    Technical Bulletin 239 does not document how to use CORC. For information on using CORC, see the CORC Documentation Web page at <http://www.oclc.org/oclc/corc/documentation/index.htm>.

    Technical Bulletin 239, print edition, is being mailed to members. It is also available on the OCLC Web site at: <http://www.oclc.org/oclc/tb/tb239/> in PDF format for easy printing.

    --Lois Yoakam
      OCLC Quality Assurance

    MIGRATE TO NEW FIRSTSEARCH--END OF CURRENT FIRSTSEARCH ANNOUNCED

    On June 28th, OCLC announced that the new OCLC FirstSearch service was ready for full use by all subscribers. Libraries may migrate to New FirstSearch at any time between now and August 20th. As of August 20th, OCLC plans to take current FirstSearch (version 4.0) out of service.

    Accessing New FirstSearch before August 20th via:

    The URL for the current version will automatically be redirected to the new version on August 20th.

    --Devra Dragos
      Nebraska Library Commission

    DOCUMENTATION FOR NEW FIRSTSEARCH SERVICE

    Printed Documentation

    OCLC shipped documentation for the new FirstSearch service at the end of June to all FirstSearch users who normally receive it. The new documentation package consists of:

    You may request additional copies of Managing OCLC FirstSearch, the Using OCLC FirstSearch reference card, or the FirstSearch Service Database List at no charge. You may purchase additional copies of the FirstSearch Databases Note-book, 4th ed., for $5.00 (without binder MAN8094) or $7.50 (with binder MAN8172). You may also request no-charge printed copies of the reference card, Using OCLC FirstSearch with a Lynx Browser (REF2193).

    To request items, please send an e-mail to <orders@oclc.org>. You may also use the online order form for FirstSearch, available at <http://www.oclc.org/oclc/forms/newfir.htm>.

    Electronic Documentation for New FirstSearch

    You can also find several documentation items to help you better understand and use the new FirstSearch system at <http://www.oclc.org/oclc/fs_new/doc.htm>. Among these items are:

    Electronic versions of printed documentation can be found at the same location as the electronic documentation <http://www.oclc.org/oclc/fs_new/doc.htm>.

    Obsolete Documentation

    The documentation used for FirstSearch 4.0 becomes obsolete as of July 1. If you have any of the following FirstSearch documentation items, you may discard them:

  • FirstSearch Databases Note-book, 3rd edition (keep the binder)
  • FirstSearch System Guide
  • Getting Started with OCLC FirstSearch at Your Library
  • FirstSearch/EPIC Supplemental Terms
  • OCLC Product Services User Guide
  • Managing OCLC FirstSearch Electronic Collections Online
  • Planning for the New OCLC FirstSearch Service

    If you have any questions about documentation for the new FirstSearch, please direct them to Peter Insabella, OCLC Documentation Dept., <peter_insabella@oclc.org>.

    --Peter Insabella
      OCLC Quality Assurance

    WEBSCRIPT CHANGES FOR ACCESS TO THE NEW FIRSTSEARCH

    Migration to the new version (5.0) of OCLC FirstSearch started June 28th and access to the current versions of OCLC FirstSearch and OCLC FirstSearch Electronic Collections Online is expected to end August 20th. At the end of the migration period, all FirstSearch users will be redirected to the new service regardless of their method of access. However, the following changes are required for users of some versions of WebScript:

    WebScript 2.00 Now Available

    OCLC has released OCLC WebScript 2.00. It includes access to the new FirstSearch and the Electronic Collections Online database in the new FirstSearch. Version 2.00 gives more options than the 1.98 version, though version 1.98 continues to work. Instructions and links to version 2.00 are available at <http://purl.org/oclc/fs-ws>.

    Version 2.00 contains all the functionality of previous versions and enhancements such as:

    Please contact NEBASE or OCLC User and Network Support (800-848-5800 or <support@oclc.org>) for assistance or questions. Subscribe to the webscript-l discussion list at <http://www.oclc.org/oclc/forms/listserv.htm> to receive updated information about WebScript.

    --Sonya Oliver
      OCLC Reference and Resource Sharing [edited]

    OCLC SITESEARCH SUITE OF SOFTWARE, VERSION 4.1.1 RELEASED

    What's new in OCLC SiteSearch WebZ?

    What's New in OCLC Sitesearch Database Builder?

    SiteSearch 4.1.1 replaces the ARCH (Archive) and ERES (Electronic Reserve) database frameworks with two new sample databases built using the DC2 database framework. These databases demonstrate the versatility of this template for cataloging a variety of electronic resources. The parks database contains maps and photographs from two U.S. national parks. The scores database contains scanned images of the front covers of several musical scores from the 1920s.

    --Meredith Dean
      OCLC Distributed Systems

    WEBEXPRESS AVAILABLE IN JULY

    OCLC is proud to introduce OCLC WebExpress service--an affordable library tool that helps you easily create and locally customize an integrated gateway to your library's electronic services. With OCLC WebExpress, you can consolidate your OCLC services and other electronic resources so your users can find the materials they're seeking with one convenient interface.

    OCLC WebExpress is designed specifically to leverage your information expertise--to put you in control so you can deliver superior information access to your patrons. You can increase the visibility of your own services, while also integrating whatever complement of additional services you believe are important to helping your patrons get what they need.

    Using OCLC WebExpress, you can:

    Absolutely no programming experience is necessary to customize and implement OCLC WebExpress. Through a series of simple Wizards, you'll be guided through the entire customization and installation process. And it takes very little time at all! Within just a few hours, you can easily connect all your Z39.50 electronic resources, authorize access to various levels of patrons, customize the look and feel of the search interface, and make your system available to your users. Once the system is up and running, you'll want to take advantage of the usage reports you can generate for your site so you can track your success and make whatever adjustments you think might be necessary to make your system of even greater value to your users.

    Your subscription to OCLC WebExpress gives you access to the OCLC WebExpress Service Center. This helpful online service provides documentation, training materials, resource configurations, feedback forms, and contact information. The Service Center ensures that your library can remain current by providing you with new and updated Z39.50 resources and other resources available from OCLC.

    Developed together with librarians, OCLC WebExpress is a wonderful advantage for your library. It consolidates your online services, makes the search process so much easier for your users, and gives you timely usage reports so you can track your success--and it's available at a very reasonable price.

    For more information about WebExpress, see <http://www.oclc.org/oclc/menu/webexpress.htm>.

    --OCLC [edited]

    =======================================

    N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information.

    Circulation: 600. Published on PC software. Editor: Jo Budler.
    Word Processing: Jeannette Powell.
    ISSN 1082-4383

    Send mail to: N³ Editor Nebraska Library Commission The Atrium, 1200 N St. ,
    Suite 120, Lincoln, NE, 68508
    Phone: 402-471-4031 or 800-307-2665
    Fax: 402-471-2083
    E-mail:
    Home Page: </netserv/netserv.html>