Nebraska Library Commission
          Network Services
        News

                January/February 2001  vol.7  no.1 issn 1082-4383

JANUARY/FEBRUARY HIGHLIGHTS:

NEBASE ANNUAL MEETING 2000 - EAST

Bonnie Juergens
Bonnie Juergens
Bonnie Juergens, Executive Director of Amigos Library Services, gave the keynote presentation at the NEBASE Annual Meeting 2000 - East held at the Lincoln Cornhusker Hotel on November 15. The presentation, "Libraries & Networks: an Affair to Continue" reviewed the accomplishments of library networks dating back to OCLC's creation in the early 1970s, resource sharing trends, electronic enabled services, the economic benefits of consortia purchasing, and a "clicks-and-mortar" view of the library of the future. Juergens observed that the library of the future will be based on library principles, offer 24 x 7 access and reference services, support life-long learning and will need to provide for overall responsiveness to the community served. Technical training and support, affordable access, facilitation of finance, and facilitation of group efforts were noted by Juergens as library network roles in support of the library of the future.

George Needham, OCLC Vice President for Member Services, provided an update on OCLC major initiatives, including OCLC's Three-Year Enterprise Strategy. OCLC initiatives are based on Extended WorldCat and four supporting program areas that OCLC will develop: Metadata Program, Content Management Program, Discovery and Navigation Program, and Fulfillment Program. Needham also discussed OCLC's governance study that addresses growing worldwide participation of libraries and representation of libraries in OCLC's growth and development.

Michael LaCroix, NEBASE representative on the OCLC Users Council, provided a report on the activities and agenda of the Users Council.

Eric Childress
Eric Childress
Eric Childress, OCLC Consulting Product Support Specialist, provided a report on Cooperative Online Resource Cataloging (CORC). Childress gave examples of CORC use in libraries, demonstrated CORC features making the system useful for a variety of applications, and described potential uses of CORC.

Devra Dragos, NEBASE OCLC Member Services Coordinator, led a discussion and feedback session on OCLC's New FirstSearch.

Rod Wagner, Nebraska Library Commission Director, thanked the seventy in attendance for their participation in the meeting. Wagner expressed appreciation to Jeannette Powell, Devra Dragos, Allana Novotny, and Susan Knisely for their work in planning and arranging the annual meeting.

--Rod Wagner
  Nebraska Library Commission


NEBASE STAFF CHANGES

Christa Burns joined the Nebraska Library Commission's NEBASE staff on December 1 as the new OCLC Member Services Coordinator. Christa will coordinate training and support for OCLC products and services. Prior to her new position, Christa served as Head of Research and Information Services at Pace University Westchester Libraries in Pleasantville, NY. Welcome, Christa!

With the arrival of Christa Burns, Devra Dragos has begun her new responsibilities as the Library Commission's Cataloger/Technical Services Librarian. Even though Devra has moved on to new responsibilities, she will continue to help with NEBASE-related training. Thanks to Devra for her excellent work as OCLC Member Services Coordinator these past few years.

--Rod Wagner
   Nebraska Library Commission


DATABASE CONSORTIUM BUYS PRODUCE COST SAVINGS FOR UNIVERSITY OF NEBRASKA AT KEARNEY

"We are in the process of putting together figures that demonstrate the cost savings to UNCL (University of Nebraska College Libraries) libraries by our participation in consortial buying programs. ...The consortial arrangements UNK has that are brokered by the NLC (Nebraska Library Commission) shows us spending $40,418/year for digital services that would cost us $173,400 if we went on our own to the vendors. While this exercise is directed at showing to the University administrators that though we are independent, we do cooperate to save money and enrich our collections, it also shows that the NLC is offering a service that is enriching the information resources of the state while saving the state a good deal of money."

--Mike Herbison, Director
  Calvin T Ryan Library
  University of Nebraska at Kearney


DATABASE RENEWAL SEASON FAST APPROACHING

During this current subscription year we arranged discounted pricing for over thirty different databases. It's hard to believe that it's almost time to think about database pricing and renewals. After the holiday season and through the spring we will be working on contract renewals. As in the past, we will send out pricing and renewal information over the Trial Mailing List (formally Trial Listserv) as it becomes available. You can subscribe to the Trial Mailing List on our web site located at: </Lists/commands.asp>. The pricing information will also be posted to the Database Pricing Page </netserv/pricing.html> when vendors allow it. If you have any questions about the purchasing opportunities please e-mail us at Network Services.

--Allana Novotny
  Nebraska Library Commission


DATABASE TIPS AND TRICKS

NEW FUNCTIONALITY ADDED TO BOOKS IN PRINT

On October 25, R. R. Bowker announced the addition of a number of new features to their booksinprint.com Web site. Highlights of this upgrade include:

Children's Room - A link to the Children's Room appears at the top of every booksinprint.com screen. This workspace provides users with an easy way to search for book, audio, and video titles aimed at children and young adults. In addition to standard search and limit options, users can restrict Children's Room searches by age range (from 0 to 12), grade level (from pre-school to 12), and Lexile(r) measure (an indicator of text difficulty). The Children's Room also includes a drop-down menu that can be used to limit searches to books that have appeared in Bowker reference books such as Best Books for Young Teen Readers and Beyond Picture Books, 2nd ed.

Forthcoming Book Room - A link to the Forthcoming Book Room appears at the top of every booksinprint.com screen. This workspace allows users to search for book, audio, and video titles scheduled for publication or release in the next six months. In addition to standard search and limit options, users can restrict Forthcoming Book Room searches to new works or new releases of previously published works. A "Hot New Releases" section lists the exact release dates of eagerly awaited titles.

Fiction/Non-Fiction Limiters - Finally, what we've all been waiting for: an easy way to limit a Books in Print search to fiction or nonfiction titles. The Fiction and Non-fiction limiters are available from the Advanced Search workspace and the Children's Room workspace. Just check the box to the left of the appropriate limiter to activate it. Note: Users were previously able to limit searches to just fiction using the Fiction Room workspace, but there was no good way to limit searches to nonfiction.

Advanced Search Workspace Limiters - In addition to the Fiction/Non-fiction Limiters described above, several other useful search filters were added to the Advanced Search workspace. These include the ability to limit book searches to e-books, bestsellers, and books with illustrations. Also new is a drop-down Binding menu that allows users to limit searches by various binding types including Trade Cloth, Trade Paper, Library Binding, Analog Audio, VHS, Audio Compact Disk, and many more. Finally, a Vendor menu allows users to limit searches to material available through a particular supplier.

In the Media/Media Source Limiter - A new "In the Media" area lets users search or browse for titles mentioned in fourteen top media sources, including Business Week, Don Imus Show, Entertainment Weekly, Essence, National Public Radio, New York Times Book Review, Notes on CSPAN, Oprah Book Club, Oprah Winfrey Show, Parenting Magazine, People, Talk, Time, and Today (The Today Show). The "In the Media" area is available from the booksinprint.com home page. Users may also limit searches by media source from the Advanced Search workspace and the Forthcoming Book Room workspace.

Order Download - This feature gives libraries the ability to download records in formats that are easily uploaded into their library automation systems for ordering. Staff can select Order Download from the Search Results screen, the Full Description screen (any tab), and the Lists area. The default download format is "Generic," but staff can override this and choose between several other vendor formats, including DRA (Classic of Taos), Epixtech Horizon, Epixtech Dynix, Epixtech NOTIS, and Innovative Interfaces (INNOPAC or Millennium).

--Susan Knisely
  Nebraska Library Commission


H. W. WILSON OMNIFILE - MORE THEN SEARCHING FOR AN ANSWER

The most common way of using H. W. Wilson OmniFile is to search for an answer to a question, but have you ever taken the time to just browse some of the titles that are available in this full-text database? The database contains journals that your patrons might be interested in reading. There are a number of popular titles as well as some unique titles. These unique titles probably won't be of interest to everyone, but there might be some people who would be interested in reading them. For example, farmers might be interested in reading Farm Industry News. Recent articles covered topics such as new John Deere tillage machinery, buying strategies and farm shows. Other patrons may be interested in the recent articles in Flower and Garden about growing roses or a list of plants hummingbirds like. Car buffs may be interested in Road and Track's article on the 2001 Porsche 911 TURBO or Car and Driver's coverage of the GMC Yukon Denali.

To search for a current issue of a journal in the OmniFile use the Search Plus screen. Enter the name of the journal in the search box and select Journal/Source. The newest articles will appear first by default.

Below are just a few of the titles that are available in the OmniFile. A complete list of journals available can be found at:<http://www.hwwilson.com/journals/fMDS.HTM>.

Agri Marketing Hotel and Motel Management
American City and County Kiplinger's Personal Finance Magazine
Antiques & Collecting Magazine Maclean's
Car and Driver National Geographic
Career World Newsweek
Civil War History Parenting
Coach and Athletic Director PC World
Consumers Research Magazine People Weekly
Country Journal Road & Track
Electrical Construction and Maintenance   Sports Illustrated
Farm Industry News The Saturday Evening Post
Flower and Garden Time
Fortune U.S. News & World Report
Heating/Piping/Air Conditioning

--Allana Novotny
  Nebraska Library Commission


LISTSERVS ARE NOW CALLED MAILING LISTS

During the past month we have been making some changes to the software used to operate Listservs or Mailing Lists. We have moved from the Listserv software to a new Web-based system. Because we no longer use the Listserv software, we cannot legally use the term "Listserv" when referring to these lists. For example, the Trial Listserv will now be referred to as the Trial Mailing List. All maintenance activity such as subscribing and unsubscribing has been moved to a Web-based form located at: </lists/commands.asp>. Please remember to let us know if your e-mail address changes so we can update the mailing lists. You can make the changes yourself using the above-mentioned form, or e-mail us at Network Services and we will be glad to help you.

--Allana Novotny
   Nebraska Library Commission


DISCOUNTS

COMPUTERS IN LIBRARIES 2001 CONFERENCE DISCOUNT

NEBASE is offering a group discount to all librarians in Nebraska that attend the Computers in Libraries 2001 Conference. The conference is a three-day event being held on March 14-16, 2001 at the Washington Hilton & Towers in Washington, DC. Detailed information about the conference can be found on the conference Web page at <http://www.infotoday.com/cil2001/default.htm>.

The price of the conference with the discount is $139 per person for the three-day event. This is more than a fifty-five percent savings off the regular price. No discount rates are available for the pre- or post-conference seminars and workshops. In addition, discount prices of $139 on the Computers in School Libraries conference and $169 for the combo of Computers in School Libraries and Computers in Libraries general conference are also available.

To register for the conference, print the registration form located at <http://www.infotoday.com/cil2001/register.pdf>. Mail or fax the completed form to Jodene Glaesemann at the address below. Payment (check or credit card payable to Information Today, Inc.) must accompany your registration form. To receive the discount your registration MUST be sent to the Nebraska Library Commission. Completed registration forms must be received by February 5, 2001.

Send registrations and payments to:

Jodene Glaesemann
Nebraska Library Commission
The Atrium
1200 N Street, Suite 120
Lincoln, NE 68508-2023
Phone: 800-307-2665 or 402-471-4009
Fax: 402-471-2083
E-mail: [obsolete]

--Susan Knisely
   Nebraska Library Commission


OCLC

OCLC ISSUES 1999/2000 ANNUAL REPORT

OCLC has issued its 1999/2000 Annual Report, the 33rd for the international, nonprofit, membership computer library service and research organization.

In the report, Jay Jordan, OCLC president and chief executive officer, wrote that libraries and OCLC are using their expertise in information technology and knowledge management to help define the networked, digital environment of the 21st century. He also introduced OCLC's emerging global strategy, which calls for transforming WorldCat from a bibliographic database and online union catalog into a globally networked information resource of text, graphics, sound and motion.

"As I continue to meet with librarians in many venues around the world, I sense a growing excitement in the profession," wrote Mr. Jordan. "Libraries and OCLC are uniquely positioned to grapple with the challenges of the Web and seize its opportunities. The last 30 years of online cataloging, resource sharing and reference services have been a prelude to greater things to come. There is a rekindling of the spirit of cooperation through which libraries and OCLC have done so much in the past, and through which we are now poised to do even more in the future."

For the year ended June 30, 2000, OCLC's revenues were $153 million, up five percent from the previous year as libraries continued to increase their use of OCLC's online cataloging, resource sharing and reference services. Contribution to equity was $4.9 million. OCLC provided member libraries with $9.2 million in credits for cataloging and resource sharing to encourage the growth and quality of WorldCat. In addition, OCLC launched two new services--the OCLC Cooperative Online Resource Catalog (CORC) service and the OCLC WebExpress service.

Highlights of the 1999/2000 Annual Report, which covers OCLC's fiscal year (July 1 to June 30), include:

Printed copies of the report can be obtained by writing to: OCLC Support Services, MC 437, 6565 Frantz Rd., Dublin, Ohio 43017-3395. Request a copy online at <http://www.oclc.org:/oclc/forms/annrep.htm>, or fax (614-798-5728). Please include the item number--MAN8440--and the quantity needed in the request. The annual report will be available on the World Wide Web sometme in January 2001 at <http://www.oclc.org/oclc/ar2000/ar.htm>.

Editor's Note: Be sure to check out the CatExpress article featuring several Nebraska libraries.

--OCLC [edited]


OCLC USERS COUNCIL DISCUSSES GOVERNANCE, STRATEGIC DIRECTIONS AND THE LIBRARY AS A VIRTUAL PLACE

OCLC Users Council delegates discussed findings from a governance study, discussed global strategy and focused on the meeting topic, "Giving Meaning to the Library as a Virtual Place," during the first of three 2000/01 meetings held October 22-24 in Dublin, Ohio.

Featured speaker Betty Bengston, director of University Libraries, University of Washington, spoke about "Building the Virtual Library." Larry Alford, Users Council president and deputy university librarian, Davis Library, University of North Carolina-Chapel Hill, led a discussion of governance and direction and facilitated the meeting.

In January, the OCLC Board of Trustees retained the consulting firm of Arthur D. Little to conduct an independent study of OCLC's strategic directions and related issues of governance, especially as OCLC functions more and more in a global environment. The board also appointed an advisory council of distinguished librarians and other leaders in the information professions and academia, chaired by Nancy Eaton, OCLC Board of Trustees member and Dean of University Libraries, Penn State University, to interact with the consultant and prepare recommendations for the board to consider.

Preliminary recommendations from the governance study have been presented to the Users Council for consideration. Delegates spent a great deal of time during the three-day meeting discussing the study and possible recommendations. Users Council will continue its involvement in the OCLC governance study through the 2000/01 meetings.

"Any changes in governance require full discussion within the Users Council, between the Users Council and the Board of Trustees, and with OCLC management," said William J. Crowe, Chair, OCLC Board of Trustees, and Spencer Librarian, Kenneth Spencer Research Library, University of Kansas.

Dr. Crowe reviewed the role of the board and discussed the governance study as well as OCLC's global strategy and initiatives to improve OCLC's business systems and processes to serve libraries more effectively.

"This is an opportunity to discuss how OCLC can best move forward," said Dr. Crowe. "It is a chance to consider thoughtfully what directions OCLC should take and what choices OCLC should make about spending scarce resources. Ours is a large and varied community: the directors of the regional networks and service centers, the various advisory committees and interest groups that consult with OCLC, and, of course, the librarians who make the daily contributions to WorldCat. It's very important for all of us to listen to each other."

Mr. Alford, along with Betsy Wilson, newly elected to the OCLC Board of Trustees by the Users Council, and Associate Director of Libraries for Research and Instructional Services, University of Washington, led small group discussions on OCLC governance that centered on definitions of contribution and representation, among other issues.

Ms. Bengston drew on her experience in libraries in her presentation, "Building the Virtual Library." She traced her involvement, over the course of her career, in the continuing evolution of the virtual library. Ms. Bengston stressed the importance of adopting a user-centered focus in libraries. She said the University of Washington concentrates on selection and organization of information, including e-resources; integration of print and e-information; access to global information; preservation of digital information; digitization of local collections; and working with faculty to create new knowledge bases.

The University of Washington Libraries has developed a sophisticated portal to a variety of information resources. "We still have a long way to go," said Ms. Bengston. "We're going to be in a mixed environment (with print and electronic resources) for quite some time. Whether we reach the virtual library is a question, but we have certainly started on that journey."

During the meeting, Jay Jordan, OCLC President and Chief Executive Officer, announced that following her retirement from the University of Washington at the end of the year, Ms. Bengston will serve as special advisor to the president for academic library services at OCLC.

In his president's report to Users Council, Mr. Jordan presented an update on OCLC plans and activities. "Our (libraries and OCLC) goals are to advance research and education, to organize and preserve knowledge and pass it on to the next generation," said Mr. Jordan. "In this process, OCLC must extend its historic role as a trusted third party to the new environment of digital information."

OCLC senior management discussed with Users Council "Extending the OCLC Cooperative: A Three-year Strategy." see: <http://www.oclc.org/strategy/>. "Our plan is to integrate the evolving and extended WorldCat with the efforts of libraries and what libraries have accomplished in portal management," said Frank Hermes, Vice President, OCLC Marketing and Planning, who described the plan framework. "The goal of this plan is to help position libraries as the place to go on the Web for information, and to position librarians as the information authorities who add value to all types of information."

Gary Houk, Vice President, OCLC Metadata and Content Management Services, sketched a timetable for the plan, identifying this first-year focus on helping to weave libraries into the Web, extending WorldCat (the OCLC Online Union Catalog) in the second year, and focusing on content management and preservation in the third year. "Libraries will be able to use OCLC as an end-to-end service provider for resource description through content management, discovery, navigation and fulfillment," said Mr. Houk. "At the same time, WorldCat will have expanded tremendously from a single database covering eight formats to an international network of metadata repositories connected with a myriad of fulfillment options in a Web environment. "Through WorldCat," Mr. Houk continued, "libraries will be much more deeply integrated into the Web. We want to help Web information seekers find their way to the library."

Phyllis Spies, Vice President, OCLC Worldwide Library Services, explained how OCLC's strategic plan would be implemented around the world. "We want to have production, marketing and support operations in multiple countries, but we want to coordinate and leverage them in an integrated, global way," said Ms. Spies. "That's where we want to be as we look at our new product strategy, our new organizational structures and our governance."

In other action, the Users Council passed a resolution recommending that OCLC develop a service to provide an automated batch record process to update the serials holdings for Union List participants.

George Needham, vice president, OCLC Member Services, led a "Members Forum"-discussion and questions to conclude the meeting.

"Users Council is undergoing some change, partly because of the governance study and partly because of changes in the world of information," said Mr. Alford. "We will continue to find ways to strengthen and enhance the roles of members in the cooperative."

Minutes from the October 2000 meeting are available on the OCLC Users Council Web site <http://www.oclc.org/oclc/uc/>. The next regularly scheduled Users Council meeting is February 11-13, 2001.

The Users Council supports OCLC's mission by serving as a key discussion forum and communications link among member libraries, regional networks and other partners, and OCLC management. By providing a channel for recommendations and questions from Users Council delegates, approving changes in the Code of Regulations, and electing six members of the Board of Trustees, Users Council helps shape the future direction of OCLC.

--OCLC [edited]


OCLC FIRSTSEARCH SERVICE ENHANCEMENTS

October 2000 On October 22, OCLC added a feature to FirstSearch that helps libraries use FirstSearch access more efficiently. A "cookie" (a message given to a Web browser by a Web server) is now deposited in a workstation's browser upon logon to FirstSearch to prevent multiple Web-based search sessions from a single workstation. FirstSearch recognizes when an additional session is being started at a workstation and ends the previous session. FirstSearch ports are released more quickly than when left to time out according to a timeout setting.

OCLC added this feature because of the trend toward IP-address recognition or scripted access to individual FirstSearch databases from library Web sites. When users access specific FirstSearch databases via links on their libraries' Web sites, they often return to their library's Web page using their browser's back button. They click a link to another database without ending their previous FirstSearch session. This left an extra FirstSearch session open until the end of its specified timeout, even as a new session begins.

The cookie only records the session ID that is randomly assigned by FirstSearch each time a session begins. They do not pose any security risks because they do not capture any user or workstation information. Now, if a user clicks the back button and selects a new FirstSearch link, FirstSearch closes the previous session.

This cookie is enabled by default unless the browser does not accept cookies or the IP-address recognition or WebScript link contains a component (onesession=no;) that disables the cookie. For libraries whose browsers do not accept cookies, links to FirstSearch databases will continue to work as usual. Libraries using FirstSearch do not need to make any access changes to benefit from this feature. The cookie affects only Web-based FirstSearch access; Telnet-to-Lynx and Z39.50 access have not changed.

Additional information about this new feature is available at <http://www.oclc.org/firstsearch/documentation/onesession.htm>.

December 2000 As of December 17, the OCLC FirstSearch service now includes additional search assistance, an expanded "Clear" function and a simplified way for users to return to their libraries' Web sites after a search session times out. These enhancements were added in response to suggestions and comments from FirstSearch users. In addition, forty-seven new titles are available in OCLC FirstSearch Electronic Collections Online, bringing the new total number of journals online to 3,087.

Search Assistance. When a search yields more than 500 items, suggestions for refining search results are provided at the top of the "List of Records" screen. When a search retrieves no matching items, hints for increasing search results are provided at the top of the search screen.

Expanded Clear Function. The "Clear" option on search forms now clears search terms from all search screens (Home, Basic, Advanced and Expert), in order to help users more quickly delete terms and begin a new search.

Timeout Return To Referring Page. When IP address recognition and WebScript users time out of a FirstSearch session, a dialog box now gives them the option to click OK to return to the referring library Web page. This enhancement gives IP and WebScript users an easy way to get back to the screen from which they first entered FirstSearch.

Forty-seven New Journals In Electronic Collections Online. With the addition of forty-seven journals from twelve publishers, there are now 3,087 journals available online in Electronic Collections Online. The new journals will soon be available in the Electronic Collections Online Publishers and Journals list at <http://www2.oclc.org/oclc/fseco/publish.htm>

Please contact NEBASE at 800-307-2665 or 402-471-3107 with questions about the OCLC FirstSearch service.

--Sonya Thelin Oliver [edited]
  OCLC Reference and Resource Sharing

SEARCHING WORLDCAT TUTORIAL UPDATED

OCLC has updated "Searching WorldCat: An OCLC Tutorial" to include changes to Keyword searching, LCCN searching, and ISSN searching. This Windows-based tutorial is available for download from the OCLC Web site at <http://www.oclc.org/oclc/menu/tutorial.htm>. Use this tutorial to learn more about searching WorldCat from the OCLC Cataloging, Interlibrary Loan, Selection, and Union List services.

--OCLC [edited]


NEW ACCESS SUITE ON CD-ROM COMING SOON

Version 4.00 of the OCLC Access Suite CD-ROM is due for release in early 2001. Updated components include Passport, CatME and ILL ME. Watch NEBASE-L for more information.

--Christa Burns
  Nebraska Library Commission


UPGRADED OCLC SOFTWARE NOW AVAILABLE FOR DOWNLOAD

The software listed below was made available for electronic download on December 17. These new versions are currently available for electronic download from the Product Services Web only; they will be offered on the new OCLC Access Suite compact disc early next year. You will need your authorization and password for OCLC Cataloging, ILL, Selection or Union List to download the new software. The older versions of CatME and ILL ME will remain available for download until OCLC ends support for them on April 30, 2001.

Updated versions of these applications are now available:

OCLC CatME for Windows, version 1.20
OCLC ILL Micro Enhancer for Windows, version 2.10
OCLC Passport software, version 1.11
Searching WorldCat: An OCLC Tutorial, version 1.01

OCLC CatMe for Windows, Version 1.20

You must upgrade to this new version to correctly display the new LCCN format with the four-digit year. In addition, problem fixes and enhancements are included in the new version. Please visit the CatME home page at <http://www.oclc.org/oclc/menu/catme.htm> for more information about the changes and to download the software.


OCLC ILL Micro Enhancer For Windows, Version 2.10

ILL ME for Windows Ver. 2.1 includes some enhancements and several bug fixes. This new version will also be available on the OCLC Access Suite CD, Ver. 4.0 due to be released in early 2001. A new Getting Started Guide and Quick Reference document are also available electronically. Printed versions will be available with the CD release.

The new version includes two enhancements and a few software fixes. The first enhancement allows users to re-print the Shipped records and mailing labels for items they've updated to Yes(Copies) and Yes(Loans). One or both of these options must have been selected when the update was run. Selecting either record or labels option for the update will result in being able to re-print either or both records and labels. The records and/or labels may be reprinted anytime prior to the next update. To do so, go to the File menu and select either "Print Yes Update Records" or "Print Yes Update Labels", enter the number of copies and click OK.

The second enhancement provides a Browse capability when assigning programs to any of the four User Tools. To use, go to Tools menu and select Customize then Browse to the executable file for the program you'd like to launch from the tool.

The software fixes include:

OCLC has decided to discontinue support of LAN installations for our software. Therefore this version of ILL ME does not offer a LAN install option. Users may download the installation files to a networked directory and install to each workstation from it. The ILL ME data directory may still be shared over a network.

Upgrading from Ver 2.0 to Ver 2.1 will retain all software settings except for the sort for printing options. Users will have to re-select their Primary and Secondary sort for printing options, even if using the default values of Primary = ILL and Secondary = none. To do so, go to Tools, Options, Printing and either re-select the options or click on Reset to use the defaults.

OCLC will discontinue support of version 2.0 on April 30, 2001. Go to<http://www.oclc.org/oclc/menu/me.htm> to download the updated software.


OCLC Passport software, version 1.11

There are only two differences between Version 1.10a and 1.11. In 1.11, the install shield was corrected to allow PFW to install properly on Windows 98. Also, a "bug" was fixed that was causing PFW to loop and register an abnormally high CPU usage on some machines. Outside of these two fixes, there is no difference between the versions.

Searching WorldCat: An OCLC Tutorial, version 1.01

OCLC has updated "Searching WorldCat: An OCLC Tutorial" to include changes to Keyword searching, LCCN searching, and ISSN searching. This Windows-based tutorial is available for download from the OCLC Web site at <http://www.oclc.org/oclc/menu/tutorial.htm>. You can use this tutorial to learn more about searching WorldCat from the OCLC Cataloging, Interlibrary Loan, Selection, and Union List services.

--OCLC


OCLC WEBEXPRESS NOW SUPPORTS ACCESS TO GALE GROUP/INFOTRAC DATABASES

The OCLC WebExpress support team has completed compatibility testing with nine Gale Group/InfoTrac Z39.50 databases. The databases have been added to the list of currently configured Z39.50 resources at the OCLC WebExpress Service Center. A comprehensive list of configurable resources is available at the OCLC WebExpress Service Center at: <http://www.oclc.org/webexpress/pub/z_resources_list.html>.

-- OCLC "Bits & Pieces", November 2000


ACCESSIONS LIST REMINDERS

Please pick up your lists promptly from OCLC Product Services Web (PSW) as OCLC Accessions Lists are retained on PSW for a limited time. OCLC retains semimonthly and monthly lists for ninety days. For the quarterly lists, we keep the current list plus the next list back. If you need to refer to earlier Accessions Lists beyond these time limits, please store copies of the lists in local files at your institution. OCLC cannot guarantee availability beyond ninety days.

Notification that lists are ready for pick-up is provided through the Cataloging logon message of the day. The first semimonthly, monthly, and quarterly lists are mounted on PSW between the 1st and the 7th of the month. The second semimonthly list is posted between the 16th and the 23rd of the month. Please note these dates if you do not see the Cataloging logon message of the day.

--Anna Sylvester [edited]
  OCLC Metadata Services


ILL DIRECT REQUEST AND NEEDBEFORE DATES

When Patrons supply a short NeedBefore date in their FirstSearch ILL requests, the ILL record may expire before a Lender can respond. The FirstSearch ILL workform--rather than the Constant Data record--supplies the NeedBefore date in a Direct Produced ILL request if NeedBefore data is Patron-Provided.

There are two solutions to this situation:

Modify your IDR profiles to capture requests with NeedBefore dates of fewer than seven days and route them to your Review file. To do so, modify your existing profiles or create a new profile named Needb4 and edit the NeedBefore profile element to read something like this:

NeedBefore date of request at earliest seven days, but not later than thirty days.

Or

Modify your FS/ILL workform to either provide a set NeedBefore date or to suppress the display of this field. To do so, log on to the FirstSearch Admin module, go to System Settings, ILL Request form. Use the check boxes to mark your choice of whether to make the field required, display to the patron, or provide set data and make the field modifiable.

--OCLC "Bits and Pieces" [edited]


OCLC ILL DOCUMENT SUPPLIER PROGRAM: NATIONAL TECHNICAL INFORMATION SERVICE (NTIS)

The November 2000 featured participant in the OCLC ILL Document Supplier Program is NTIS: National Technical Information Service. The following article details its collections along with some ILL policies.

NTIS provides public access to the results of U.S. and foreign government-sponsored R&D and engineering activities and complete backup information in the form of technical reports, in either paper copy or microfiche. NTIS announces government, scientific, technical, and engineering results annually.

Its coverage includes more than 2.6 million citations to Government R&D and engineering activity since 1964. All are accessible through selected bibliographies, journals, and online and CD-ROM bibliographic databases. NTIS cites approximately 100,000 items annually. Many documents are listed in WorldCat (the OCLC Online Union Catalog). Online access to citations is also available in the U.S. from: BRS Information Technologies; Data-Star; DIALOG Information Services, Inc.; Pergamon ORBIT InfoLine, Inc.; and STN International.

NTIS materials are available for purchase only. Payment may be by institutional deposit account or credit card (Visa, MasterCard, or American Express). Requests cannot be purchased using IFM.

Requests are shipped by first-class mail. Please note that rush orders and overnight express carry additional charges. There is a handling fee per order. Rush orders are processed within twenty-four hours and then sent first class or equivalent for an additional fee. Express orders are processed within twenty-four hours and then delivered by overnight courier for an additional fee.

Special instructions for OCLC ILL requests: enter NTI twice within the LENDER field of the ILL workform. Also, specify NTIS accession numbers such as PB87-190088 or EPA/600/J-87/052 within the VERIFIED field. Ordering by title only will delay your order.

For additional information and more specific instructions on requirements for filling out the OCLC ILL workform as specified by the National Technical Information Service (OCLC symbol NTI), see <http://www.oclc.org/oclc/ill/supplier/toc.htm>, NAD record :8498, the ILL Document Supplier Reference Card, or contact:

National Technical Information Service
Document Delivery Service
5285 Port Royal Road
Springfield, VA 22161
Telephone: 703-605-6000
Fax: 703-321-8547
E-Mail: <orders@ntis.fedworld.gov>
URL: <http://www.fedworld.gov>, < http://www.ntis.gov>

--Mark Tullos [edited]
  OCLC Reference and Resource Sharing


OCLC 2001 ILL NON-REFERRAL HOLIDAYS

OCLC ILL service suspends the system aging process for ILL records on Saturdays, Sundays, and various holidays. Here is the listing of OCLC ILL non-referral holidays for the coming year of 2001.

January 1, 2001 New Year's Day
January 15, 2001 Martin Luther King, Jr. Day
February 19, 2001 President's Day
May 28, 2001 Memorial Day
July 4, 2001 Independence Day
September 3, 2001 Labor Day
October 8, 2001 Columbus Day
November 12, 2001 Veteran's Day
November 22, 2001 Thanksgiving
November 24, 2001 Day after Thanksgiving
December 24, 2001 Christmas Eve
December 25, 2001 Christmas Day
December 31, 2001      New Year's Eve

Beginning in 2002, OCLC will reduce the number of non-referral holidays by eliminating those that affect only lenders in the United States. The holidays which will remain non-referral days are New Years day, Christmas eve, Christmas day, and New Years eve.

This information, including non-referral dates for 2002, is also available on the OCLC Web site at: <http://www.oclc.org/oclc/ill/nonreferral.htm>.

--Judith Carter [edited]
  OCLC ILL Product Manager


NETFIRST CALENDAR PLANNER HELPS YOU INTEGRATE WEB SITES WITH LIBRARY ACTIVITIES

Looking for authoritative, online information to help prepare your library to celebrate holidays, events and other notable occasions throughout the year?

The NetFirst Calendar Planner offers links to information on international holidays, birthdays of famous people, and other events of specific significance. It delivers that information approximately ninety days in advance of the cited occasions to give you time to use the resources in your planning.

For example, the December 4, 2000 issue of the NetFirst Calendar Planner lists events for the week of February 25, 2001, including American Red Cross Month, Bosnia and Herzegovina Independence Day, Women's History Month, Land Mine Ban Anniversary, and birthdays for Pierre Auguste Renoir, Victor Hugo, and Ralph Waldo Ellison. Entries include three or four links to pertinent Web sites.

You may want to offer a hot link to the calendar from your home page, or bookmark the site to check it regularly. A new issue of the planner is posted every Tuesday at <http://www.oclc.org/oclc/menu/netcalendar.htm>.

The OCLC NetFirst database, from which the calendar planner is derived, provides a dependable resource for authoritative, high-quality records on a variety of subjects and can help you mainstream Web resources into your reference and reader advisory activities.

While the NetFirst Calendar Planner is provided at no charge, use of the records posted to or accessible through these links is limited to internal use or for your library's home page.

--Christa Burns
  Nebraska Library Commission


BEST OF MOUG, 7TH EDITION, NOW AVAILABLE

The Best of MOUG, 7th edition, contains Library of Congress Name Authority File records for C.P.E. Bach, J.S. Bach, Beethoven, Boccherini, Brahms, Clementi, Handel, Haydn, Mozart, Schubert, Schumann, Telemann and Vivaldi. There are also lists arranged by thematic number for Bach, Handel, Mozart, Schubert, Telemann and Vivaldi (F. and RV).

It also contains English cross-references for Bartok, Dvorak, Glazunov, Gliere, Glinka, Grechaninov, Janacek, Kodaly, Martinu, Mussorgsky, Prokofiev, Rachmaninoff, Rimsky-Korsakov, Shostakovich, Smetana, Stravinsky and Tchaikovsky. Each list includes uniform titles and corresponding authority record control numbers and is current to August 1999.

New in this edition are Gliere, Grechaninov, and Martinu.

The Best of MOUG, is made available by the Music OCLC Users Group <http://www.musicoclcusers.org/>. It is an excellent tool for catalogers and public service librarians because it can be kept at a desk, card catalog or online terminal for quick access to uniform titles for the composers that are most difficult to search online. The authority control numbers are given so that the authority record can be verified.

Order forms are available online at: <http://www.musicoclcusers.org/order_form.htm>. The cost is $20.00 (North America) $30.00 (Overseas, U. S. funds). All orders must be prepaid, with checks made out to the Music OCLC Users Group and mailed to the address below.

Judy Weidow
Cataloging S5453
The General Libraries
The University of Texas at Austin
P. O. Box P
Austin, TX 78713-8916
weidow@mail.utexas.edu
(512) 495-4191
FAX: (512) 495-4410

--OCLC "Bits and Pieces" [edited]


LIBRARY OF CONGRESS SUBJECT HEADINGS WITH THE TERMS AFRO-AMERICAN AND AFRO-AMERICANS

In early December, the Library of Congress staff adjusted approximately 600 LC subject headings with the heading Afro-Americans as well as those that included the adjectival qualifier Afro-American changing them to African Americans and African American respectively. The corresponding subject authority records have been added to the OCLC Authority File. Users should now begin to use the new headings in cataloging.

Approximately, 130,000 existing bibliographic records in WorldCat are affected by the change. OCLC staff are now correcting these records to update the subject headings to their current forms. The majority of corrections should be completed by the end of December.

--OCLC "Bits and Pieces"


NATIONAL LIBRARY CONTROL NUMBER CHANGES

Control numbers in bibliographic and authority records from the national libraries are changing to reflect Year 2000 requirements. These changes will affect record display and searching, OCLC installed changes to their systems on December 10.

The Library of Congress plans to begin sending records with the new format LCCNs containing the four-digit date beginning January 2001. However, users may enter LCCNs with the four-digit date as soon as these changes are installed.

LCCN Structure In both authority and bibliographic records, the old LCCNs will retain the current structure, and the new LCCNs will reflect the new structure.

Record Display Examples Authority records will continue to display without the hyphen, and bibliographic records will continue to display with the hyphen. Users will continue to input the hyphen in bibliographic records.

Suffixes and Revision Information The Library of Congress no longer uses suffixes and revision information. Therefore, all occurrences of suffixes and revision information will be removed from field 010. Conversions to remove this information will occur over the next several months. Users should no longer enter suffixes and revision information in the 010 field. LCCN Searching Change Users who search using the command (fin) and index label (ln) must now include the hyphen in the LCCN search key in bibliographic and authority searches. In the past, the hyphen has been optional when using fin ln. However, LCCNs will contain either a two-digit date or a four-digit date. The hyphen must be included for the software to distinguish the date from the remainder of the LCCN and return the appropriate record to the user.

Users will now be required to include the hyphen when searching for LCCNs in authority records when using the bracketed search, for example, [78-52051]. Previously, the hyphen in the bracketed LCCN authority search was optional.

ISSN Searching Change Since some new LCCNs will look like ISSNs, OCLC has changed the ISSN index. When searching without the index label, users will omit the hyphen from the ISSN search key when using the numeric ISSN search from the OCLC Cataloging, CORC, Interlibrary Loan, Selection, or Union List services. The system will recognize this eight-digit search as the ISSN numeric search. When using the index label (sn) in these services, the hyphen will continue to be optional.

Users will continue to include the hyphen in the ISSN when searching via the Keyword Standard Number index.

OCLC Z39.50 Cataloging, OCLC FirstSearch, and OCLC CatExpress users will continue to include the hyphen in the ISSN search. CORC users searching the Resource Catalog will also continue to use the hyphen.

Field 010 Restrictions Field 010 is now restricted for use of the Library of Congress Control Number (LCCN) only, with the exception of National Library of Canada (NLC) serials. For CONSER purposes, the control number in NLC serials will not be removed from the 010 field. Control numbers other than LCCNs that are currently in the field 010 will be moved to other fields. Conversions to move the non-LC control numbers to the appropriate fields will occur following the December installation.

Other National Library Control Numbers Other national library control numbers will be stored in field 029 and field 016. Field 029 is used for matching in batchload processing. Field 016 was renamed and redefined in OCLC-MARC Bibliographic Update 2000 to include control numbers assigned to a record by national bibliographic agencies other than the Library of Congress. Users may search field 016 using the Keyword Standard Number index.

Documentation For further information about these changes, see Technical Bulletin 241 National Library Control Number Changes, November 2000, available on the OCLC Web site at <http://www.oclc.org/oclc/tb/tb241/>. Distribution of printed copies of TB 241 began the week of November 20, 2000.

--Susan Walker [edited]
   OCLC Metadata Services


MARC BIBLIOGRAPHIC UPDATE: CATALOGING SOURCE CODE (008/39) AND FIELD 040 CHANGES (DECEMBER 2000)

On December 10, OCLC installed the third set of changes related to the MARC Bibliographic Update, 2000. This phase includes:

See Technical Bulletin 236 <http://www.oclc.org/oclc/tb/tb236>, part 2, section 5, for a summary of the changes. In addition, the following details what has been done with the obsolete elements and highlights some changes that were not originally included in the technical bulletin. The Web version of Technical Bulletin 236 will be amended to include this information.

OCLC scanned and corrected records with Srce 'n' (7,273 records), and is now scanning and correcting records with Srce 'a' or 'b' (10,384 records). With the December 10 install, all three codes have been removed from the Validation Rules.

Technical Bulletin 236 states the Cataloging Source Qualifier will continue to retrieve records entered by PCC libraries. However, the non-DLC PCC records will now be identified as PCC instead of DLC.

Although not originally noted in Technical Bulletin 236, a few changes have also been made to the rules used to retrieve records by the Cataloging Source Qualifier. The primary change is to rely mainly on field 040 instead of Srce to determine if a record meets the criteria for retrieval by the Cataloging Source Qualifier. The shift to field 040 is necessary because of the change in definitions of the various Srce codes. Srce values 'a,' 'b' and 'n' will be obsolete and no longer used. Srce values 'blank,' 'd' and 'u' remain valid for input, but will no longer be used in retrieving records. In addition, subfield ‡d in field 040 will no longer be checked. The rules used for retrieving records for serials and non-serials will be combined. The Cataloging Source Qualifier, 'dlc,' will retrieve records that meet the following criteria:

Because of the changes to the indexing rules, some records will require reindexing. During reindexing users may find the number of records retrieved using the Cataloging Source Qualifier could be higher than expected. We will announce when reindexing is complete.

Two additional changes have been made with the December 10 install that affect the relationship between Srce and field 040 subfield ‡a for original input.

--Ellen Caplan [edited]
  OCLC Metadata Services


OCLC-MARC CODE LIST ADDITIONS AND NEW SUBFIELD FOR FIELD 583

The Library of Congress recently announced additions to the MARC Code Lists for Relators, Sources, Description Conventions. These codes were made available for use by OCLC members on December 10.

Description Convention of Codes: Field 583 ‡2-(Source of term)**
stmanfStandard terminology for the MARC 21 Action Note
Source Codes: Fields 600-630 and 651 ‡2 -Subject Added Entries
unbisnUNBIS Name Authority List
Source Codes: Field 655 ‡2 -Index Term (Genre/Form)
gtlmGenre terms for law

**Field 583 (Action Note), Subfield ‡2 (Source of term)

Subfield ‡2 was added to the Validation Rules to allow use of the new source code, 'stmanf.' Subfield ‡2 is not repeatable. It contains a MARC code that identifies the source of the term used to record the action information. (See MARC Code Lists for Relators, Sources, Description Conventions maintained by the Library of Congress.) If different sources are recorded, separate fields should be used.

--Ellen Caplan [edited]
  OCLC Metadata Services


ERROR REPORTING OPTIONS FOR WORLDCAT RECORDS

OCLC offers four options that allow you to report duplicate records and errors or changes to bibliographic and authority records. You may use any or all of these methods depending on your preference and the types of errors. This reporting information is also available via the OCLC System News. (Type news and press <F10> at the Home position to retrieve OCLC System News messages.)

Proof is required for some changes but not others. Changes in the descriptive fields (245-4XX), additions of ISBN or ISSN, some specific notes that may require additional added entries, the cessation of serial records, and lack of references from other forms of names in authority records, etc., are examples of changes requiring proof.

Option 1, report records that require proof. Attach photocopies of the pertinent pages from the item to a paper change request. Blank copies of the master form for bibliographic records are available in chapter 5, of Bibliographic Formats and Standards. The authorities form is in appendix F of the OCLC Authorities User Guide. PDF and electronic versions of these forms are available at <http://www.oclc.org/oclc/menu/docforms/frameset.htm>.

Options 2, 3, and 4 report errors that do not require proof. Changes in the fixed-field, subfield coding, tagging, and obvious typos in nondescriptive elements of the record are examples that do not require proof. Generally, duplicate record reports for bibliographic records do not require proof. More documentation, however, may be needed for duplicate authority records. For instance, a book in hand may supply a list of titles by an author. The list may provide "proof" that two different authority records are the same people with different forms of name. In this case, including a copy of the title page and the list of titles with a change request would establish that the records are duplicates.

Option 2, submit bibliographic change requests and duplicate record reports via electronic error reporting. For Full Cataloging users, use the Error command to send error reports that do not require proof. Retrieve the bibliographic record that contains the error, type a free-text message describing the error in field 952. Send the record to OCLC by either typing the command err at the Home position and press <F11> (Passport users) or selecting "report error" from Action menu (OCLC Arabic, OCLC CJK, and OCLC CatME for Windows users). CORC users can submit errors and duplicates using the forms under the Useful Links menu. Delete the 952 before taking final action (Produce, Update, Export, Transfer) so that the field will not appear on your tapes and archival records.

Option 3, submit forms via e-mail for bibliographic records that do not require proof. Electronic forms are available from <http://www.oclc.org/oclc/menu/docforms/frameset.htm> for reporting changes and duplicate bibliographic records. Send the forms to: <bibchange@oclc.org>.

Option 4, report duplicates or changes via the Web. You may want to bookmark your Web browser for these two Web forms: Electronic Bibliographic Change <http://www.oclc.org/oclc/forms/bibchg.htm> and Report and Electronic Duplicate Report. <http://www.oclc.org/oclc/forms/bibdup.htm>

Reminder Libraries with a full-mode or higher authorization can lock, edit, and replace minimal-level bibliographic records (encoding levels 2, 5, 7, K, M, except CONSER authenticated records). They may "close-out," link, edit, and/or correct full-level non-CONSER records with 10 or fewer holdings (CONSER records have one of the following codes in field 042: lc, lcd, nlc, nsdp, isds/c, nst, msc).

Member libraries may add a number of fields to enrich bibliographic records. The system allows you to add:

For further information on We appreciate your cooperative efforts to maintain complete and accurate records.

--OCLC "Bits and Pieces" [edited]


CORC AND FINDING LOCAL HOLDINGS

Joe Murphy of the Catholic University of America Libraries recently asked: "How do I find CORC records to which my institution has set holdings, but not cataloged by my institution?" While it is easy to search the CORC Resource Catalog for items cataloged by a particular institution by entering your institution symbol in the Search box, Joe's search is not possible in CORC.

However, savvy searcher Rebecca Routh of Northwestern University Library posted a great solution to CORC-L: "You can easily identify CORC records that have your institutional holding symbol attached by going into [FirstSearch] WorldCat and checking the boxes that will limit your search to: Internet resources; and Resources owned by your library. It's new and it's great!"

Both the limit to items in my library and to Internet Resources are present on Basic, Advanced, and Expert search screens in FirstSearch WorldCat. You must also enter a search term in addition to selecting the two boxes for Internet resources and Resources owned by your library. Using 'http' as a search term will work.

Remember to subscribe to CORC-L at <http://www.oclc.org/oclc/forms/listserv.htm> for more tips.

-- OCLC "Bits & Pieces", November 2000


CORC ENHANCEMENTS

November 2000 On November 5, OCLC implemented several enhancements to CORC. Among them are the first phase of URL checking and notification, authority updating for linked headings, changes to administrative features, updated WebDewey, and several fixes and minor enhancements.

As always, we welcome your feedback. Please use the Contact Support feature in CORC, select Suggestions/Enhancements, and send us your comments.

URL Checking and Notification The first phase of the anticipated URL checking and user notification software has been installed. Several key aspects are important.

    1. Initially, our goal is for the URL checking software to completely scan the Resource Catalog (RC) every fourteen days. (Note: The fraction of the RC scanned each day may be adjusted as needed to complete the processing every day.)

    2. Only selected types of URL errors are reported: pages not found or pages relocated. Other types of problems or errors are not reported. The checking software may flag and report a URL as a problem when nothing is obviously wrong; the notification means only that the problem was detected at the time the software tried to verify the URL. We may add reporting for additional kinds of retrieval errors later as an enhancement.

    3. Initially, only those institutions whose OCLC symbol is in field 040 (in the MARC view) will be notified of problem URLs. After November 5, field 040 is not used to determine who will be notified of problems. To be notified, you must indicate by checking 'yes' to the URL notification question that appears on every record you create or edit. If the URL should not be checked because it is behind a firewall, you can prevent it from being flagged as an error by using the Mark Valid function.

    4. To see the list of problem URLs for your institution, from the Navigation bar go to Show By Status.

    5. A database enrichment credit is received for every URL that is corrected when you "Edit master record."

    6. When a URL is modified in a record, it will no longer display in anyone's list of problem URLs unless the checking software identifies another problem when it checks the record in the next cycle.

Authority Updating Updating of controlled heading links was implemented. All linked headings in CORC were candidates for Phase I of LC updating. It is important to note that not all authority changes may be implemented; however, we anticipate that most cases were addressed. Updating changes affect indicators, tags, text, and subfield coding. If a heading is no longer valid, for instance, if the authority record has been deleted, the link between the heading and the authority record will be broken. When linked headings in CORC are updated, the heading in the master record in WorldCat will also be updated.

Administrative Features While most of the changes affect only CORC Institution Administrator (IADM) level users, all users will see improved clarity and consistency of labels for options and screens under General--Administration and General-User Information.

Changes that affect only Institution Administrator level users:

    1. Fixed some problems related to toolbar and frame displays

    2. Improved clarity and consistency of labels on Navigation Bar and Home page

    3. Consolidated and refined options under Administration

    4. Enhanced searching and sorting options (that is, sort by authorization Name or authorization Number)

    5. Removed option to determine whether users could unlock records (now all users who can lock records may also unlock records)

    6. Improved display of user information (including easier ability to change limit on the number of maximum multiple sessions)

WebDewey This installation marks the first quarterly update of the WebDewey database. The database now includes all updates to Dewey Decimal Classification, Edition 21, from April through October 2000 (new and changed entries, corrections, new developments, new built numbers, and additional electronic index terms). Notable additions include an updated area table for Colombia; changes to the historical periods for Chile, Ecuador, Peru, and Venezuela; and frequently used built numbers for topics in literature. The new database also includes all editorially mapped LCSH/DDC (EM) from LC Subject Headings Weekly Lists nos. 1-20, 2000. In addition, segmentation marks and a link to the segmentation instructions are now part of the WebDewey record display.

Fixes

    1. The problem that caused records to be garbled in MARC view was corrected. However, existing records that were damaged cannot be exported or used for cataloging until after the underlying data is cleaned up. OCLC is fixing the records and expects to have them working again soon.

    2. "Form" has been added to the 006 field in Visual Materials and Maps. The display for the 006 field for Books was changed to replace "Fict" with "LitF" to match the fixed field display.

    3. The 006 field for Visual no longer defaults to "3-D Format" when the user tries to change it.

    4. The problem that sometimes caused data to disappear when you were working in the DC Text Area view was corrected as were other anomalies in records.

Documentation
    1. Getting Started  PDF <http://www2.oclc.org/oclc/pdf/corc/getting_started.pdf>-revised to cover new system hours and changes to wording on Administrative screens.

    2. Guide for CORC Administrators (URL not yet assigned; see CORC documentation page for link)

    3. Edit Records  PDF <http://www2.oclc.org/oclc/pdf/corc/edit_records.pdf>-revised to include information on URL checking and notification

    4. WebDewey Help and other Help topics affected by the system changes.

--Rich Greene
  OCLC Metadata Standards and Quality


December 2000 The following enhancements were installed to CORC on December 17.

Summary of New Features and Changes:
Pathfinders:
-- New: Users may designate whether entries in a pathfinder include HTML encoding
-- New: Users may choose to display access restrictions information
-- New: A save file for pathfinders has been added
--Changed: The label in the drop-down box for the "submit" action has been adjusted to reflect changes related to the addition of a save file (see the detailed information on this at the end of the message for more)

Resource Catalog:
-- New: Tag and delete groups of save file records
-- New: Tag and reset the expiration period on groups of save file records
(Note parallel features also appear in the new Pathfinder save file)

WebDewey in CORC:
-- New: A "tables" button provides convenient access to links to all DDC table number records

Other enhancements:
This installation will also address other issues including correcting some display problems (chiefly Netscape-related), correcting the Resource Catalog MARC 006 field for Visual Materials, correcting some problems identified with the Dublin Core-MARC crosswalk and a number of other minor fixes and enhancements.

Updates to CORC help files and documentation have been made as part of this upgrade.

Please use the "Contact" option that appears at the top of the CORC screen to forward questions, offer suggestions, or report problems.

Detailed Information on New Features and Changes:
I. Pathfinders: Users will have the option to input HTML codes into the description field of individual entries - including HTML formatting instructions and active links -- and indicate the presence of HTML encoding. This allows users to fashion richer and more useful pathfinders.

How the embed HTML feature works:
--Create, clone, or edit a pathfinder:
1. Enter or edit text in an entry's description field
2. A new option "Embed HTML?" has been added. For each entry, click the radio button next to one of the two choices:
---Yes [Choosing yes for this option causes HTML tags to be inserted into the Pathfinder as HTML tags]
---No [Default. Choosing no will cause the text to appear as entered--HTML markup will be rendered as text]
3. Complete editing of the pathfinder and save or submit.

II. Pathfinders: Users may indicate to users whether a resource carries access restrictions.

How the access note feature works:
--Create, clone, or edit a pathfinder:
1. Designate a resource as a "Licensed Resource" from the right-hand drop-down box that appears above an individual entry
2. Click the radio button next to one of the three choices offered:
---All users [Default]
---Your authorized users only
---Selected IP addresses/network
3. Complete editing of the pathfinder and save or submit.
When the pathfinder is displayed, a note will appear (as indicated in parentheses below):
---All users [No note appears]
---Your authorized users only (Access limited to your authorized users only)
---Selected IP addresses/network (Access limited to selected IPaddresses/network)

III. Pathfinders: A save file identical in function to the Resource Catalog Save File is being added for Pathfinders. For pathfinders the standard period for a pathfinder to stay in the save file before CORC automatically deletes it is 180 days.

Note: The "submit" action is no longer being used. Instead CORC has the following specific actions, which are analogous to those used for resource records:
---Add Pathfinder -- to add a new pathfinder to the main pathfinder database.
---Replace Pathfinder -- to replace a pathfinder in the main database with a revised version
---Save Pathfinder -- to place a working copy of a pathfinder in the pathfinder save file

IV. Resource Catalog: Users may tag and delete a group of saved records.

How tag and delete works:
--In RC Save File:
1. Search save file,
2. Tag unwanted save file records,
--In Tagged Save File:
4. Display tagged records,
5. From Actions drop-down menu, select "Delete Records,"
6. When dialogue box appears, select "OK,"
7. System will respond with the message, "Update Completed." (Note: If saved records are in active use, CORC will not delete the records and the "Update Completed" message will note which save file records (by slot number) could not be deleted. Please note: If a user tags and deletes a locked record, its locked state in the Resource Catalog and WorldCat is broken and all edits are discarded.)

For saved pathfinders, tag and delete works the same way but must be accessed from the PF Save File and PF Tagged Save File navigation bar options.

V. Resource Catalog: Users may tag and reset the save file expiration period on a group of saved records.

How tag and reset expiration works:
---In RC Save File:
1. Search save file,
2. Tag save file records that you want to reset expiration period for,
--In Tagged Save File:
4. Display tagged records,
5. From Actions drop-down menu, select "Reset Locks,"
6. When dialogue box appears, select "OK,"
7. System will respond with the message, "Update Completed." (Note: If saved records are in active use, CORC will not reset the records and the "Update Completed" message will note which save file records (by slot number) could not be reset. Records that are locked but not in active use will have their locks extended to fourteen days. Reminder: Existing records have a standard period of fourteen days and new records have twenty-eight days--these will be the periods that the reset function will employ.)

Note on Help: The updated help file refers to this function as "Reset Expiration." We'll update the drop-down label to reflect this new label, "Reset Expiration," in the next install.

For saved pathfinders, tag and reset works the same way but must be accessed from the PF Save File and PF Tagged Save File navigation bar options. Pathfinders have 180 day expiration period in the Pathfinder Save File.

VI. WebDewey in CORC: All WebDewey class number and table number screens now include a Tables button (in the upper-right corner, next to the Browse button). Use the Tables button to go to the WebDewey Tables screen, which provides links to Tables 1 through 7. Captions appear opposite the table numbers. Click a hyperlinked caption to view the full WebDewey record for that table.

Help and documentation:
Updated Help will be installed with release 1.10.

The following online documentation (PDFs) are being updated to reflect changes installed in release 1.10:

The revised documents were made available on the CORC Documentation web page on Monday, December 18.

--Eric Childress [edited]
  OCLC Metadata Services Division


CORC RECORD CORRECTIONS

The integration of the CORC database and WorldCat last June revealed a number of problems with the quality of the data. As of October 30, OCLC has completed most of the cleanup that had been identified. Occasionally, however, others have arisen to take their place. This message summarizes the results of the work to date.

Twenty-one separate kinds of errors were reported. Of them, four were not really problems that were correctable by software-they were user input errors and usually constituted questionable or perhaps somewhat misleading information. Changes to this data are not possible programmatically and must be reported or corrected record-by-record. Some of them may not be problems at all to most users, for example, "too many subject headings". In all, more than 25,000 corrections have been applied against the records added to WorldCat from CORC users prior to July 1. The only remaining one is restoration of field 699 with Dewey Decimal class numbers-this is being worked on and slated for completion in the near future.

There are a few particular situations that require some attention when you are inputting new records. These also were not correctable with software since they require some manual review and decision making.

1. Invalid URLs. While we have no means for correcting them, we have implemented URL checking and notification so users can verify and correct the ones they are interested in.
2. Note fields with HTML embedded (example: <IMB SRC=http). The harvester is still generating some data such as this. Please review records you are creating to determine if there might be HTML data that you do not want to keep. Delete any that is in the notes data.
3. Duplicate records. By far, the most predominant complaint has been the number of duplicate records. While we used some existing software to dedup the databases when they were synchronized in June, it is far from perfect. Please see Suzanne Pilsk's November 11, 2000 message to CORC-L (Duplication Must Be Stopped!) for suggestions on how to reduce the number of new duplicates going into the Resource Catalog. The duplication rate continues to be a high concern for all of us and is most easily resolved at the time of input and creation of a record.
4. Incorrect information in the language field. When the harvester is unable to determine a resource's language, it defaults to 'und' (Undetermined). Please check the language and correct it when creating a record. This is one of the easiest elements to determine but is frequently left to default to Undetermined; a more precise code improves indexing capabilities in both WorldCat and the Resource Catalog.

OCLC staff have also identified a number of improvements to CORC that we hope will reduce the incidence of some kinds of errors. These will be implemented over time along with the continuing enhancements. However, we also encourage you to conscientiously review all new input to determine the accuracy, completeness, and usefulness of the data in your records.

--Rich Greene
  OCLC Collections and Technical Services


NEBASE SCHEDULE OF WORKSHOPS 2001

May 4, 2001:
NEBASE ANNUAL MEETING - WEST
Details to be announced later.
Location: Gering Civic Center, Gering, Nebraska
Time: 9:00 am- 4:00 pm MDT
Contact: Jeannette Powell, 402-471-7740 or 800-307-2665 or email: Jeannette Powell

September 20, 2001
NEBASE ANNUAL MEETING - EAST
Details to be announced later.
Location: The Cornhusker , 333 South 13th Street, Lincoln, Nebraska
Time: 9:00 am - 4:00 pm CDT
Contact: Jeannette Powell, 402-471-7740 or 800-307-2665 or email: Jeannette Powell

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information.

Circulation: 600. Published on PC software.
Interim Editor: Rod Wagner.
Word Processing: Jeannette Powell.
ISSN 1082-4383
Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St. , Suite 120, Lincoln, NE, 68508
Phone: 402-471-4031 or 800-307-2665
Fax: 402-471-2083
E-mail: Rod Wagner  
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