Nebraska Library Commission
          Network Services
        News

                march/april 1997 vol.3 no.2 issn 1082-4383


MARCH/APRIL Issue Highlights:
Improving Library Service Through Partnerships and Technology
Take Another Look at our Home Page
Enjoy the Internet Without a Computer
Passport for Windows

N3 (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information.

Circulation: 500. Published on PC software. Editor: Jo Budler. Word Processing: Jeannette Powell. Design and Production: Joanne Corson. ISSN 1082-4383

Send mail to:
N3 Editor
Nebraska Library Commission
The Atrium, 1200 N St. Suite 120
Lincoln, NE, 68508
Phone: 402-471-4031 or 800-307-2665
Fax: 402-471-2083
E-mail: [obsolete]
Home Page: /netserv/netserv.html


STRENGTH IN SHARING OR WHAT YOU CAN LEARN AT THE CIRCUS

When my daughters were six and nine, they brought home free tickets for the circus. Before we got to the circus, I gave each of them a "circus allowance" with the understanding that they could spend this on anything they wanted but when it was gone, that was all: there was no additional allowance.

We weren't in our seats long before vendors hawking their wares found their way to us. And it took an even shorter time for my daughters to realize their allowances wouldn't buy much.

What fascinated me was their resourcefulness: after some discussion (and cajoling by the eldest), they pooled their money and bought a medium popcorn and drink to share. (How they shared is an altogether different story!)

This is very similar to what we did in our statewide purchase of FirstSearch and what I hope we are able to do again when we renew our subscription. In addition I hope that after our trials of databases we are able to form additional consortia to allow us to purchase other reference services you find useful. (Reminder: trial ends May 31; vendors are EBSCO, FirstSearch, Gale, H.W. Wilson, IAC, UMI, SIRS, and Groliers' Encyclopedia Americana. For details check out our Home Page at /netserv/trial.html.)

There is also strength in sharing our collections. We have a unique opportunity to add libraries' holdings to the OCLC Online Union Catalog at a great savings. (For more details, see the article Sharing Library Material Starts with Sharing Holdings) The positive response of librarians across Nebraska to this project speaks well of the state of librarianship in Nebraska. In this case the saying "many hands lighten the load" applies to the interlibrary loan load. Perhaps the reserve lists for best sellers at one library will be short enough to allow that book to be borrowed by others waiting for it at another library. To paraphrase what I have heard from several of you: "There is no sense having the book on the shelf when it could be in a customer's hands." This is the ultimate in customer service and truly the reason for resource sharing.

-Jo Budler
Nebraska Library Commission


TRAINING OPPORTUNITIES

WANTED: A ROOM WITH A JACK

Do you have a large meeting room with a single phone line that you can make available for NEBASE workshops? We are always seeking regional locations to host OCLC workshops for hands-on training and would love to come for a visit. OCLC workshops are conducted with the mobile network and require a room large enough to accommodate six laptop computers around a table, a wall or screen for projection, and a phone jack for a single phone line. (A phone jack which is wired for a multi-line will not work.)

If your institution is interested in hosting NEBASE workshops, please contact Diana Boone at 402-471-4021 or 800-307-2665, e-mail: [obsolete].


RESOURCE SHARING

SHARING LIBRARY MATERIAL STARTS WITH SHARING HOLDINGS

Blue Hill Public Library is our newest NEON library. Director Judy Grandstaff will receive on-site training as have others in the past, but this training session will be different. Judy will be learning how to negotiate OCLC's Interlibrary Loan System to request material and how to fill interlibrary loan requests as well. In the past, NEON libraries were only able to request material because their holdings did not appear in our State Union Catalog. This is about to change. Judy and approximately 20 other librarians will participate in a project coordinated by the Nebraska Library Commission which will add nearly 400,000 holdings to the State Union Catalog.

Through a unique offer provided by OCLC, NEON libraries were given the opportunity to add their holdings to the OCLC Online Union Catalog at no charge. Many of these libraries had already shared holdings information with one another in a CD-ROM product and have been filling one another's interlibrary loan requests using that product. This project utilizing the CD-ROM product was coordinated by the Library System administrators for several years and was a great success. Librarians were able to locate and request material quickly. The end result: the library user had the book in hand sooner and the librarian had a satisfied customer!

The drawback of a CD-ROM product is that every time one makes a change in the library's collection-adding or deleting something-a new CD-ROM must be produced in order for the information to be up-to-date and accurate. This is a time-consuming and costly process. By utilizing an online product, we will be able to update information in a timely manner and we will pay only once to add holdings instead of paying for each holding each time a new CD is produced.

The librarians who are adding their holdings to the OCLC Online Union Catalog are to be congratulated as are their communities. The librarians are to be commended for their willingness to learn and take on yet another task in already busy schedules and their communities for their willingness to share their libraries' materials. With each step we take in this manner, to share and cooperate, we are getting closer to achieving our shared vision: that excellent library service be available to all Nebraska citizens.

-Jo Budler
Nebraska Library Commission


DATABASE TRIALS

IMPROVING LIBRARY SERVICE THROUGH PARTNERSHIPS AND TECHNOLOGY

The Library Commission has arranged for all types of libraries to participate in a statewide trial of electronic databases from January 1 through May 31, 1997. The vendors who are offering their services are: OCLC FirstSearch, EBSCO Publishing, Information Access Company (IAC), UMI, SIRS, Gale Publishing, Groliers' Encyclopedia Americana and H.W. Wilson. These services are accessed via the Internet. In addition, the Library Commission has created a listserv (electronic mail group via the Internet) for librarians to use in order to share their questions and answers, search tips, and opinions during the trial period. As of January 31, nearly 100 librarians had subscribed to this listserv and are using this trial as a means to offer additional services to their customers. See "Nebraska Library Listservs" on the Library Commission Home Page to subscribe: /nsf/lists.html.

At Chadron State College, reference librarian Jim Soester is incorporating the free services into courses for students as well as encouraging faculty to use these services. He is teaching both faculty and students how to use the databases to search for information and to print out articles which are available in full-text. This is greatly reducing the interlibrary loan requests which translates into more efficient use of time by both the end user and the library staff.

Chadron State College library users were familiar with online electronic services before this new trial started. In February 1 through March 31, 1996, 155 Nebraska libraries of all types participated in a trial of OCLC FirstSearch. Chadron State College was one of more than 80 libraries across the state which participated in a statewide group purchase of FirstSearch in June, 1996. Through this group purchase, public libraries, school libraries, and institutional libraries as well as academic libraries combined their "buying power" and shared the cost in an equitable manner to make this service affordable to all participants. It was this successful trial and purchase which made possible the trial of these additional vendors' services which is currently taking place.

Sometime in April and May, the librarians who are involved in the trial of these services will be asked to identify those databases for which they would like the Nebraska Library Commission to acquire price quotes. Library Commission staff will then attempt to coordinate consortial group purchases with those vendors librarians have chosen.

Ownership is no longer a prerequisite for access to information. This is just one example of how partnerships and the use of technology can remove barriers and help improve library services to all Nebraskans regardless of where they live or the size of the community.

-Jo Budler
Nebraska Library Commission


DATABASE TRIALS - USING THE DATABASES

The database trials are well underway. There are eight vendors taking part. It can get confusing when you try to use them and decide which one is best for your library. I am comparing them by searching for the same type of information on each. I am searching for information about buying a computer. Below is a brief summary of the searches I did in each of the databases using their Web interfaces.

EBSCOHost
In EBSCOHost I selected the MasterFILE FullTEXT 1000 (Web) and typed in the terms buying computer. I also checked the option to limit my results to full-text. I did not get a large number of results but on the first page of results I did find a relevant result. By clicking on the title of the article I brought up the abstract of the article. This page is nice because it provides the abstract, citation, link to the full text, and the subject heading that is assigned to this article. The subject heading that was used for the article was COMPUTERS - Purchasing. I proceeded to do another search on COMPUTERS - Purchasing that retrieved about 20 relevant results. In EBSCOHost you can perform more limiting searches by using the Assist option. The link for this appears on the top of the search page. Assist walks you through a search first by having you select a database then entering the search terms in boxes. You can select where you would like it to search for the terms. The choices include author, article title, and subject. I entered the search terms computers and purchasing each in their own box and connected them using AND. I limited the search to look only in the subject field. This search resulted in over 60 full text articles.

Encyclopedia Americana
The Encyclopedia is not a place that most people would go to look for information about buying a computer but I was able to find some very general information about computers in it. The one thing I liked was the links they provided to Web resources. I performed a search for computers and found the entry for Personal Computers and Workstations. On this page there is a link that is simply labeled Links. This link brought up a page that contained links to web documents that deal with computers. The one link that I saw and know would be useful is a link to PC Magazine Online.

GaleNet
GaleNet is another product that is not designed to answer this type of search question. I have performed a number of searches on their databases and have found it easy to use.

H. W. Wilson
H. W. Wilson offers a number of different database choices. A unique thing they offer is a "Term in Database Search." This search will tell you the number of matches of the search term in each of the databases. I did a search for buying computer in the Readers Guide Abstracts and found a few useful articles. I tried the search again first searching for the following words separately then combining them in the following search computer or computers and buying or purchasing. The setup of Wilson Web allowed me to do this very easily and I did get some good results.

Information Access Company
I selected General Reference Center (Magazine Index) and typed in the terms buying computer. The results of this search were pretty good. The first citation talked about what questions you should ask before buying a computer. To read this article I clicked on the Retrieve icon. I also clicked on the Link icon. The Link icon provides you with a list of other sources on the same subject as the article you are viewing. Here I selected the choice of viewing more articles about Microcomputers that have appeared in Periodicals. It retrieved a list of 200+ articles. This was a few more than I wanted to look through so I clicked on the Limit Search icon. Here I was able to limit it to only Full Text articles and restrict the dates of the articles to 1996-1997. Now I finally had a list of about 30 or so articles. All of them looked good and they were available in full text. I did not use Power Trac in this search but I would highly recommend taking a look at it. It allows you to do more advanced searching.

UMI's ProQuest Direct
Here again I started by doing a search on buying computer but this resulted in over 200 documents. I needed to narrow my search. I did this by clicking on the "These tips" link. Here I was able to "Exclude Related Terminology" and limit it to documents published after January 1, 1996 and limit it to periodicals. This did bring the results down to just over 100. However, none of the titles sounded relevant.

FirstSearch
In doing my search on FirstSearch I selected ArticleFirst to do my search in. Here again I entered the terms buying computer and came up with about 70 results, some of which looked good. I then limited the search to articles with dates of 1996-1997 and the number dropped to around 10. I went back to do another search but this time did a lookup in the WordList. I found both computer-buying and computer-purchasing but they both only had one article under them. I then performed the same searches in FastDoc and came up with basically the same results. I tried a few of the other databases under FirstSearch and my results where similar to those that I found on the other databases. The one thing that I did like was the WordList. This allowed me to easily find the right words to use.

SIRS (Social Issues Resources Series)
This product is also not designed to answer the type of question that I was asking. I did perform a search on computer and found a number of articles that talked about computers.

Overall I found all of the products very easy to use. Each product behaves differently and provides different types of information. I urge you to try them all and find the one that works best for you and your patrons.

-Allana Novotny
Nebraska Library Commission


INTERNET

INTERNET

TAKE ANOTHER LOOK AT OUR HOME PAGE

The Nebraska Library Commission Home Page is newly reorganized, with several new features worth noting, /. If you can't find what you're looking for, be sure and use "Search This Site," on the front page. For example, a search on "Database Trials" brings you "Database Trial Fact Sheet," "Trial Listserv," and other Home Page references to Database Trials.

"Search" buttons are also conveniently located at the bottom of most other pages, along with "Home" buttons to quickly get you back to the front page.

The "Electronic Library" has resources to help you do your job, and the "Library Calendar" posts upcoming events and activities. Find your colleagues in the "Library Directory," and see "Library Announcements" for up to date news and issues." Talk About It" facilitates discussion of library issues directly between librarians. "Library Jobs" is a resource for job openings, regional and around the country. Check out the Commission information, including our online catalog, publications, and list of services. This resource is designed for Nebraska librarians, so send us your feedback. What else would you like to see? What do you like best or use most? What is most helpful? Are you finding what you are looking for?

Click on "webspinner" at the bottom of the front page and let us know how we can serve you better.

-Joanne Corson
Nebraska Library Commission


SEARCHING THE WORLD WIDE WEB PART II

Searching the web can be a challenge. In the last issue of N3 I gave a brief overview of Open Text Index and how it can be used to search the web. This time I will tell you about AltaVista http://www.altavista.digital.com/.

AltaVista provides a simple and an advanced search option. To perform a simple search type the search terms in the box and click on submit. Do not use and, or, or but when performing a simple search. The advance search however requires you to use AND, OR, NEAR, or AND NOT to combine words and phrases. AltaVista defines NEAR as within 10 words. You can also enter terms in the second box labeled "Results Ranking Criteria:". Web pages that contain these term(s) will be listed at the beginning of the search results.

The simple search and the advanced search have a number of features in common. A user can select how the results are displayed. The three options to select from are standard, compact, or detailed. The advanced search also gives you the choice of count only. Capitalization is important when performing a search in AltaVista. A search term entered in all lowercase will find matches in both lower and upper case. When capital letters are used the search results will match the exact case as it was entered. For example, a search of fish would find fish, Fish or fiSH. A search for Fish would only match Fish. To search for a phrase enclose it in quotation marks.

AltaVista provides the * as a wildcard. The wildcard will match from 0 to 5 additional lower case letters. A search for catt* will find cattle, cattleman, cattlemen, cattail and cattails. Another nice feature is the use of the - (minus sign) and the + (plus sign). When you place the + in front of a word it requires the word to be in the search results. Placing the - in front of a word means that the word will not be part of the results.

AltaVista offers a number of constraints that can be used in a search. Here are just a few of them. The complete list of constraints appears on the AltaVista help pages http://www.altavista.digital.com/cgi-bin/query?pg=h.

host:site - host matching allows you to find pages that are on a specific web server For example: host:nlc.nebraska.gov and trial would only find pages about trial on the Library Commission server.

link:site URL - to find web pages that contain a link to another site: If you want to find what pages link to the Nebraska State Government page you would enter a search of: link:www.state.ne.us.

title:page title - to match just the title of a document, example: title: "The'Net Homesteader" would find the online magazine The 'Net Homesteader. Quotations were also used because the title of the magazine is a phrase.

url:part of a URL - to find all pages that have a specific piece of information within the URL. For example, search url:gov to find only pages that have gov as part of the URL.

This is just a quick highlight of some of AltaVista's features. To learn more, I would suggest reading the help pages. There are separate help pages for the simple and advanced search options. If you would like to read more about search engines PC Magazine Online recently had an article that compared search engines. The name of the article is "All-Out Search" by Amarendra Singh and David Lidsky. You can find it on the web at: http://www.pcmag.com/iu/srchsite/_open.htm.

-Allana Novotny
Nebraska Library Commission


ENJOY THE INTERNET WITHOUT A COMPUTER

I'm on the Internet and I don't have a computer. Sound impossible? My husband and I were having a hard time deciding what kind of computer to buy but my need to be on the Internet at home sent us looking at demos of WebTV at our local electronics store. After taking two manufacturer's versions of WebTV on a test drive we were hooked. That night we brought home the hardware and we were online within minutes. All it takes is a TV and a phone line. Our Internet provider is WebTV so we didn't have to shop around for local providers. The cost is generally $19.95 per month with unlimited usage provided you don't require a long distance call to connect. My husband and I both have individual e-mail addresses (you can have up to five) and we were able to choose our own. Almost every night after work we connect after checking our voice mail and collecting postal mail. Connecting during the hours of 5-7 p.m. eliminates calls from phone solicitors and allows us to decide what we'll have for dinner while reading letters from friends. If you want more detailed information you can check out http://www.webtv.net. There are some technical drawbacks-no telnet options, and there are some limitations to graphical web usage, but if you're looking for point and click web access and easy to understand e-mail, this might be an option for you. The wireless keyboard makes typing from any point in your room a real comfort. Under my electronic blanket is where I do most of my web surfing. Resource sharing takes many forms, and if you're a TV junkie like I am, this is a logical way for you to meet the Internet . and it is swell. See you on TV.

-Lisa Brawner [obsolete]
Nebraska Library Commission


LIBRARY REFERENCE CENTER ON THE INTERNET

As a service to librarians worldwide, EBSCO Publishing offers free access to a database of indexing and abstracts from more than 30 popular library trade journals. Entitled the Library Reference Center, the index is accessible at http://WWW.EPNET.COM/lrc.html. To log in, enter your name, e-mail address, and institution name.

At the moment, there is no documentation on how the search engine works. I did determine that adjacency is the default operator (two or more words typed in sequence will be treated as a phrase), and that Boolean operators AND, OR, NOT are supported, as is "nesting," with parentheses. Clicking a button labeled "Expand results" adds plurals, but no other truncation. Results appear to be returned in reverse chronological order, probably "last in, first out."

Many of these titles are indexed in UnCover (also free of charge), or the FirstSearch ArticleFirst database, but in megafiles like these, it is difficult to limit topics to library literature. EBSCO is to be commended for providing this helpful resource. EBSCO's Library Reference Center: American Libraries
Australian Library Journal
Booklist
Book Report
Bulletin of the American Society for Information Sciences
Elementary School Journal
Information Technology & Library
Journal of Information systems
Journal of Library Administration
Libraries & Culture
Library Hi Tech
Library History
Library Journal Library Quarterly
Library Software Review
Library Talk
Library Technology Reports
Library Trends
Media 7 Methods
School Library Journal
School Library Media Activities Monthly
School Library Media Quarterly
Serials Review
South African Journal of Library & Information Science
T.H.E. Journal
Technology Connection
Wilson Library Bulletin

-Will Stuivenga, Amigos
AMIGOS Agenda & OCLC Connection
November 1996


FIRSTSEARCH

SUBJECT HEADING SEARCHING IN FIRSTSEARCH

With more than 60 databases and 50 million bibliographic records, FirstSearch is one of the best resources for information on virtually any subject. One of the most powerful ways to find records on your topic is to search by subject heading, which requires the use of descriptors in some databases. Specifying the subject heading or descriptor index, which is usually double-posted as a keyword and a phrase, gives your search precision by limiting it to the subject or descriptor field in the record.

Most database producers assign subject headings or descriptors-controlled vocabularies describing the content of the article-to each record. By restricting your search to these fields you avoid retrieving records that may briefly mention but won't provide significant information on your topic.

Here are some tips:
1. Use Wordlist to identify exact entries for phrases indexed as subject headings or descriptors. Then search by typing in the Wordlist number with the text-based FirstSearch or by double-clicking on the entry with FirstSearch Web. (Check online "Help" for a complete list of index labels.)

2. When you find a record that is well-suited to your needs, check the subject headings and use that phrase to retrieve similar records.

3. Depending on the databases, use the subject heading or descriptor phrase label, sh= or de=, when you know the exact heading or descriptor. Phrase searching will focus your search and eliminate inappropriate records from your retrieval set.

4. In some databases, subject headings are extensive and are broken into subheadings. Subject headings and subheadings are indexed as separate subfields and must be combined with the AND operator in your search.

5. Use a keyword subject heading or descriptor search when you don't know the exact heading or descriptor phrase or only a few words of it. This is still more precise than doing a basic keyword search since it is limited to the subject or descriptor fields.

6. Combine subject heading or descriptor keywords with W or N or the Boolean operators AND or NOT to add precision to your keyword search.

Reprinted from the November 1996, No. 32 issue of "OCLC Reference News." Also available on the OCLC Home Page at: http://www.oclc.org/oclc/new/refnew.htm.


OCLC

SEARCHING THE ONLINE CATALOG, A REFRESHER

Questions were asked on Internet Listservs recently about the derived search key for titles (the 3,2,2,1 coded title search). The confusion is over the use of the ^ (circumflex) to indicate nothing. For example, using the derived title search key of: no^,ti,fo,d to search for the title "No time for dogs."

Glenn Patton at OCLC explains the use of the circumflex as follows:
Use of the circumflex in cases in which the title has either fewer words than the maximum of 4 or in which one of the words has fewer letters than the maximum for that segment of the search key is fully described on page 5:16 of "Guide to Searching the Online Union Catalog," 2nd edition. The key points are as follows:

If a title begins with a word that has fewer than 3 letters, you should include as many letters as there are but you don't include a circumflex.

If the second or third words contain only a single letter, you can enter a circumflex to make the search key more specific.

If the title contains 4 words, you must enter all four segments of the search key. You cannot retrieve titles beginning with the same three words by entering a search as "3,2,2,". That search would give you titles consisting of three words but would not retrieve any titles containing a fourth indexed word. (The fact that derived key titles work this way is one of the reasons that OCLC implemented the title scan search.)

If the title contains fewer than 4 words, you should construct the search key from as many words as there are and supply as many commas as necessary to complete the search key. You can enter circumflexes in the second and third segments but they're not necessary and they don't affect the results of the search.

Part of the confusion about "3,2,2,^" versus "3,2,2," may come from the fact that the derived title key works differently from the derived personal name key (4,3,1). For personal names, you can omit the third segment to make the search less specific. For example, "patt, gle," would retrieve headings with and without a middle name or initial. The search key "patt,gle,^" would retrieve headings with a surname and a forename but would not retrieve any headings with a middle name or middle initial. This is explained on page 5:20 of "Guide to Searching the Online Union Catalog," 2nd. edition.

[OCLC, edited]


CIP UPGRADE PROJECT

OCLC loaded the first records in its new Vendor-Supplied CIP Upgrade Project on January 7, 1997. This is the most recent in OCLC's ongoing efforts to upgrade Cataloging In Publication data to full-level as quickly and accurately as possible. Yankee Book Peddler is the first batch participant in this OCLC project, which allows them to upgrade CIP records to full-level (Encoding Level "blank") as newly published material arrives. Then on a weekly basis, OCLC loads these upgraded records into WorldCat, the OCLC Online Union Catalog. The upgraded records can replace only CIP records that have not already been upgraded to full-level (Encoding Level "blank") by the Library of Congress, OCLC's CIP Upgrade Service, or National Level Enhance participants.

Staff at Yankee Book Peddler and OCLC have worked closely together to ensure accuracy, consistency, and adherence to cataloging rules and input standards. Yankee Book Peddler staff involved in the CIP Upgrade Project have gone though the same rigorous evaluation process as all National Level Enhance participants do before they were allowed to upgrade records. Among the stipulations of this project is that accurate information will not be removed, the same instruction given to all Enhance participants.

The first CIP Upgrade load on January 7, 1997, was a much larger one than will usually be the case, as it covered records going back to when Yankee Book Peddler was initially approved for upgrading. This also means that there was a much longer lag between the upgrading work and the loading of the records into WorldCat. From now on, OCLC will load these records weekly. Records that have been previously upgraded to Encoding Level "blank" will not be replaced. Only records with Encoding Level "8" will be replaced, including some records that have been upgraded under Regular Enhance authorizations but that retain the Encoding Level value of "8". These records have always been subject to replacement by full-level records from various sources. Records are matched on LCCN plus title key; only unique matches will replace.

For examples of records upgraded as part of this project, see OCLC #35001782, #35714875, and #35911192. Records can be identified by the Library of Congress's symbol "DLC" in field 040 subfields $a and $c, Yankee Book Peddler's symbol "YDX" in field 040 subfield $d, the Encoding Level of "blank" (full-level), and a Record Status of "p" (increase in Encoding Level from prepublication).

Since late 1995, professional catalogers from the OCLC TechPro service have been stationed at Academic Book Center in Portland, Oregon, upgrading CIP records to full-level directly in WorldCat as part of OCLC's CIP Upgrade Service. These records can be identified by the code "C#P" in field 040 subfield $d. For examples see OCLC #34115277, #34318522, and #35280785. Over 23,000 records have been upgraded by the Portland OCLC staff since late 1995. If you think any record has been altered or replaced incorrectly, please report it to OCLC as you would a change for any other full-level record, with appropriate documentation. If you have further questions, please contact Jay Weitz, 614-764-6156 or e-mail: jay_weitz@oclc.org.

[OCLC, edited.]


ENHANCEMENTS COMING TO OCLC INTERLIBRARY LOAN

OCLC will be adding 8 new patron fields and 3 new borrowing fields to the ILL workform in the 2nd or 3rd quarter of 1997. We are adding these fields to improve library patron confidentiality and to support future enhancements for the OCLC ILL System. In addition, dates in the ILL workform will be adjusted to 8-digit form as part of OCLC's preparation for the year 2000. Libraries will be notified as soon as a date has been set.

OCLC will make sample records available, that include the additional fields, to libraries four weeks before installation. This will allow libraries to investigate the impact of these changes on in-house statistics packages.

Below is a list of the fields being added.

New Patron Fields:
1. ID - patron ID number. Maximum length of 72 alpha numeric/characters. Will be searchable. Not required.

2. PSTATUS - patron status. Maximum length of 72 alpha numeric/characters. Not required.

3. DEPT - patron department. Maximum length of 72 alpha numeric/characters. Will be searchable. Not required.

4. PATRON ADDR - patron address. Maximum length of 500 alpha/numeric characters. Will only display to the borrowing library. Not required. Will not appear if field is empty.

5. PATRON PHONE - patron phone number. Maximum length of 72 alpha/numeric characters. Will only display to the borrowing library. Not required. Will not appear if field is empty.

6. PATRON E-MAIL - patron e-mail address. Maximum length of 72 alpha/numeric characters. Will only display to the borrowing library. Not required. Will not appear if field is empty.

7. PATRON FAX - patron fax number. Maximum length of 72 alpha/numeric characters. Will only display to the borrowing library. Not required. Will not appear if field is empty.

8. PATRON NOTES - free text area for notes. Maximum length of 500 alpha/numeric characters. Will only display to the borrowing library. Not required. Will not appear if field is empty.

New Borrower Fields:
1. DIRECT NOTES - used for system supplied error messages for the OCLC ILL Direct Request project. Additional information about this field will be included in the information about OCLC ILL Direct Request. Not required. Will not appear if field is empty.

2. SOURCE - source of ILL request (i.e. FS for items transferred by the FirstSearch/ILL Link, ISOILL for records transferred using the ISO 10161 standard). System supplied.

3. LOCATIONS - used as a place holder for additional potential lenders. Maximum length of 500 alpha/numeric characters. Not required.

[OCLC, edited]


HOW DO I?...PASSPORT FOR WINDOWS

Q: How do I make a field blink in the ILL workform with Passport for Windows?

A: OCLC did away with the blinking and blink reverse functions with the Windows version of Passport software. Instead of having the fields blink, you can change the color. When you want to highlight a field in the workform, drag your mouse across the field so that it is highlighted, click on Edit and choose the feature you want: Normal, Reverse, or Blink. Don't be fooled, however, even though the feature you select may be "Blink", it just changes the color-it does not blink at the recipient's end. To see what colors the software is going to use, click on the Session Settings icon (fifth from the left, it looks like a box with tools in it), click on the Display tab. You will see the various ways text will be displayed on screen and the colors chosen for them. For example, on my machine, bold text is red, blinking text is blue, and underlined text is purple. You can change the colors to anything you want but you are not actually making the text bold, blinking, or underlined when you implement the edit functions, you are just changing the colors. If this all sounds a little weird and you've decided to stay away from it altogether, you have probably made a wise decision because blinking text doesn't ever get seen by most lending libraries anyway. Most lending libraries use the ILL MicroEnhancer and never see the request on the screen. (Now you know why they never pay attention to your messages!)

Q: How do I get rid of the gray bar along the side of my screen?

A: You will need to go into the session settings and change the color. First of all, open the session, click on the Session Settings icon (fifth from the left, it looks like a box with tools in it), click on the Display tab, click on the "Size to fit window" box in the Font section, click on the down arrow in the screen elements section of the Colors section, choose "Non-Text Area", click on the Define button, click on the white color square, click on OK. This has increased the size of the font and changed the gray bar on the right-hand side of the screen to white, which will match the rest of the screen. To finish, click on OK. The software will come back with a message asking "Do you want to save changes to [Session Name]?" Click on Yes. Things should now look better!

[ILLINET, edited.]


ILL ME FOR WINDOWS AVAILABLE

The ILLTM Micro Enhancer® (ME) for Windows software improves productivity by automating many tedious and time-consuming borrowing and lending tasks. Using the Windows interface, you can update and download your entire day's activity in a matter of minutes. Just point and click your way through routine Interlibrary Loan (ILL) functions, including:

You can use ILL ME for Windows software to perform the following tasks after hours so that your workstation is free during the day to perform more critical library operations: 1. Automatically logs on to PRISM® ILL to update ILL requests using multiple constant data.

2. Updates ILL requests including Conditional, Future Date, Renewal Request, Recall, and Receive and Return.

3. Allows you to download any category in the message waiting file.

4. Sorts and prints incoming requests by any two fields in the ILL workform.

5. Retains multiple downloaded sessions for file comparisons and provides the option to print only new requests added since the previous session.

6. After processing, ILL ME for Windows automatically logs off PRISM ILL. Function and summary reports provide you with a review of your session.

Minimum System Requirements:

How to order? If you have the current version of the ILL ME, you qualify for the upgrade price. Pricing is as follows for upgrade:

If you do not have the current version of the ILL ME, the first-time purchase price is as follows:

Current users of ILL ME Plus may purchase the site license option at the upgrade price. A single user is defined as one workstation. A site license is defined by one symbol and software can be loaded on any number of workstations.

If you have a software coupon from OCLC you may use them to purchase ILL ME but each coupon applies to only one copy and you will not receive credit for the unused portion of the value of the coupon. (The upgrade price if the software is $79. and your coupon is good for $100. off. OCLC will NOT credit your account for the unused $21.) Software will be shipped on 3 1/2" disks. A card requesting 5.25" disks will be included in the order. CD-ROM is not available.

To place your order, contact Jeannette Powell, 402-471-7740 or 800-307-2665, fax: 402-471-2083, or e-mail: Jeannette Powell .

[OCLC, edited]


PASSPORT FOR DOS RETIRING AFTER EIGHT YEARS

OCLC Passport for DOS software will be retired as an interface to OCLC online services Jan. 1, 1998.

Passport for DOS software was the flagship OCLC communications utility beginning with the 1990 introduction of PRISM, the OCLC Cataloging service. Passport for Windows software, in production and widely used since November 1995, is OCLC's recommended interface for its non-World Wide Web services.

Jan. 1, 1997
End of software testing for Passport for DOS on new OCLC workstations

March 1, 1997
Passport for DOS no longer available for purchase from OCLC

Jan. 1, 1998
Support for Passport for DOS via the OCLC Help Desk is discontinued. Passport for DOS is no longer guaranteed to work with OCLC online systems.

With the advent of Passport for Windows software and the migration of OCLC micro-based products to the Windows environment, OCLC is focusing its testing resources on the newer products. For this reason, testing Passport for DOS on new OCLC workstations has been discontinued. The M5100 and the M5133 workstations will be the last ones tested with Passport for DOS software.

Members will not be able to purchase Passport for DOS software after March 1, 1997. Users will be able to use the software and call OCLC's Help Desk for answers to their Passport for DOS support questions until Dec. 31, 1997. During this time, maintenance releases of Passport for DOS will be issued only on a selective basis. OCLC will not enhance or issue patches for Passport for DOS in the future. OCLC will not be blocking access to any OCLC service via Passport for DOS software. However, Passport for DOS will not be updated to take advantage of changes to OCLC systems and may become incompatible at any time after Jan. 1, 1998.

OCLC will continue to make available and support the Passport Software LAN Drivers Diskette for use with CAT ME Plus for DOS until CAT ME Plus for DOS is no longer sold and supported.

OCLC members are encouraged to migrate to Passport for Windows software as soon as possible. OCLC may offer a Workstation Replacement Program again this year to assist members who do not have microcomputers capable of running Passport for Windows. Contact your regional network office for information.

In addition to the benefits of Passport for Windows software, members will also be able to take advantage of other Windows-based software OCLC offers. ILL ME for Windows and CAT CD for Windows have recently been introduced. All OCLC applications will be standardized on Windows in the near future with DOS versions either discontinued or de-emphasized. These software options from OCLC are a fraction of the large library of Windows-based applications available to Windows users today.

-Bill Carney
Passport Product Manager
OCLC Product Services Department


OCLC HAS ANNOUNCED THE FOLLOWING TWO NEW PENTIUM WORKSTATIONS:

M5133Gs - $2216
The M5133Gs replaces the M5100 as the low-end OCLC workstation offering and includes the following features:

Dell Gs+L 5/133
1MB Video memory
32MB (2EDO Simm) RAM Memory
Integrated 3Com Ethernet board
256K Pipeline Burst Cache
8x speed CD-ROM Drive
3.5" Floppy Drive
1GB IDE Hard Drive
15" Trinitron SVGA .28 pitch non-interlaced 72Hz Monitor
Passport for Windows, Windows 95, and a Mouse
3-year warranty

M5166 - $2,755
The M5166 replaces the M5133 as the high-end OCLC workstation offering and includes the following features:

Dell GXi 5/166
2MB Video memory
32MB (1EDO Dimm) RAM Memory
Integrated 10/100 Ethernet board
Integrated Sound Blaster Pro compatible sound
Altec Lansing ACS90 Speakers
256K Pipeline Burst Cache
8x speed CD-ROM Drive
3.5" Floppy Drive
2GB IDE Hard Drive
15" Trinitron SVGA .28 pitch non-interlaced 72Hz Monitor
Passport for Windows, Windows 95, and a Mouse
3-year warranty

Attention: This system is equipped with a Universal Serial Bus port (USB). Therefore, it has only one standard serial port. For users who require 2 standard serial ports, you will need to order the add-on Dell serial board.

Information concerning upgrades and add-ons is available upon request. Please contact Jeannette Powell, 402-471-7740, 800-307-2665 or e-mail: Jeannette Powell for ordering information.


MAPS TO 21ST CENTURY ACCESS HOW TO AVOID TECHNOLOGICAL OBSOLESCENCE

In this article OCLC outlines changes and system requirements for the near future. This article includes the recommended minimum specifications for OCLC workstations and the end dates for sales and support of OCLC's DOS software products. The article does not lend itself to the format of this newsletter. You may find it in the OCLC Newsletter, Nov/Dec 1996, or on the OCLC Home Page at http://www.oclc.org/oclc/new/n224/feat.htm, or contact Jeannette Powell, 402-471-7740, 800-307-2665, or e-mail: Jeannette Powell for a copy.


NEBASE SCHEDULE OF WORKSHOPS 1997

MARCH
14 OCLC CATALOGING II: ELECTRONIC RESOURCES, 9:00 a.m. - 3:00 p.m.

APRIL
4 OCLC AND THE Internet
, 9:00 a.m. - 12:00 noon
22 OCLC CATALOGING II: MAPS, 9:00 a.m. - 3:00 p.m.

MAY
1 OCLC CATALOGING II: VIDEORECORDINGS
, 9:00 a.m. - 3:00 p.m.

AUGUST 1 OCLC AUTHORITY FILE, 9:00 a.m. - 3:00 p.m.

OCTOBER
3 OCLC CATALOGING II: SERIALS
, 9:00 a.m. - 3:00 p.m.
17 OCLC CATALOGING II: SOUND RECORDINGS, 9:00 a.m. - 3:00 p.m.

For more information contact Jeannette Powell at the Library Commission.


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