Nebraska Library Commission
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                may/june 1999  vol.5  no.3 issn 1082-4383


May/June Issue Highlights:

Guest Columnist: Gregg Wright, NNCF Going Strong
NEBASE Participates in CORC
Searching WorldCat

NEBASE and OCLC: Partners for the 21st Century

A Dialogue with Jay Jordan

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From left: Rod Wagner, Sandy Herzinger, Jay Jordan, Ella Jane Bailey, and Jo Budler.

On April 8, more than 40 librarians from across the state braved the weather including storms, tornado warnings (and sightings!) to come to the Cornhusker

Hotel for dinner and dialogue with OCLC’s CEO and President, Jay Jordan. Mr. Jordan himself went through the heart of stormy weather to talk with Nebraskans about the longtime partnership between the Nebraska Library Commission, NEBASE and OCLC.

OCLC, which began in the 70’s as a cooperative cataloging endeavor amongst several Ohio academic libraries, has now grown to include international members in China, Australia, and Japan. OCLC services have also grown to include reference, preservation, digitalization, and archival services as well as interlibrary loan and cataloging.

In addition, OCLC has customized services for new audiences, such as CatExpress, an online cataloging product for small libraries which integrates a reference interface with copy cataloging capability. This service has been in a test pilot in Nebraska since October 1998. More than 30 Nebraska libraries will be subscribing to this service in the fiscal year beginning July 1.

Mr. Jordan briefly described other special projects being undertaken by OCLC which include: the digitization of special collections (including George Washington’s Papers, 1741-1799); archiving of Special Collections such as those housed at the Library of Congress and N.Y. Public Library; and the linking of electronic journal content and full text options through the new FirstSearch.

He also talked about the CORC Research Project, a cooperative project of which the Nebraska Library Commission is a participant (for more details, see related article on p. 4). The purpose of CORC is to "extend WorldCat to digital resources" including Internet resources. For centuries librarians have been organizing information so others might find the material they need. Who then is in a better position to help organize the Internet and digital information than these same professionals who have been doing this exact thing for centuries?

OCLC’s vision for the future includes being "the leading global library membership cooperative." Nebraska librarians have a long history as NEBASE/OCLC members and an even longer history of cooperation. This is one of our strengths. Upon this foundation we have built a great many rewarding projects, including most recently our statewide purchases of electronic resources. It is this strength we bring with our NEBASE membership to OCLC.

And as we enter the 21st century, it is indeed, as Mr. Jordan put it, "a GREAT time for libraries."

For more pictures see the Library Commission home page at </netserv/jordandialogue.html>.

—Jo Budler

Nebraska Library Commission

Three flavors of MEDLINE: A Review and Comparison

Many Nebraska librarians access MEDLINE, the world’s premier medical and health sciences database, through the Nebraska Package of FirstSearch Databases. Produced by the National Library of Medicine, MEDLINE indexes over 3,500 journals in the fields of clinical and experimental medicine, dentistry, nutrition, health services administration, nursing, pathology, psychiatry, toxicology, and veterinary medicine. While access through FirstSearch is convenient given our statewide subscription, it is worth noting that two additional versions of the database are available for free directly from the National Library of Medicine.

So why does anyone need three versions of MEDLINE? Although it may seem like overkill, each interface provides users with unique functionality worth taking advantage of. In this article, all three interfaces will be reviewed, with particular attention being paid to what is unique about each one. Depending on your searching style and situation, you may discover that one system works better for you than the others, or you may decide you like being able to switch back and forth between systems depending on your needs.

MEDLINE (FirstSearch): The primary reason to search MEDLINE through FirstSearch is the familiar interface. If you and your patrons have previously searched other FirstSearch databases, like WorldCat and Wilson Select, then you will already know how to construct search statements and navigate result sets in the FirstSearch version of MEDLINE. Another reason to search MEDLINE through FirstSearch is the ready availability of local holdings information. Any time you identify an article of interest using this interface, you can click on a "Libraries with Item" button to find out whether your library—or a library in your region—subscribes to the journal in which the article appears. A third reason to search MEDLINE through FirstSearch is its link to the OCLC ILL subsystem. If your library has turned FirstSearch ILL access on, patrons and staff can submit ILL requests for MEDLINE articles directly through the FirstSearch interface. These are all features that can’t be duplicated by either PubMed or Internet Grateful Med!

Another nice feature of the FirstSearch version of MEDLINE is the ability to limit searches to articles appearing in the following categories of journals: communication, nursing, dentistry, foreign, population, and Index Medicus. It is worth noting that the ability to limit a search to articles in nursing journals is especially useful if you have patrons who are nursing students. This particular functionality is not currently available through the PubMed or Internet Grateful Med interfaces.

PubMed (<http://www.ncbi.nlm.nih.gov/PubMed/>): One of the most useful features of the PubMed interface is automatic term mapping. Because the MEDLINE database relies so heavily on medical terminology and controlled vocabulary, people without medical backgrounds often have difficulty figuring out what terms or phrases to search for in order to retrieve citations on their topics. Automatic term mapping works behind the scenes to translate terms entered in the query box into appropriately formatted Medical Subject Headings (MeSH), journal titles, and author names. If you type in vitamin c as your query, for instance, PubMed looks for not only the phrase vitamin c in text word fields, but also for ascorbic acid in MeSH fields (ascorbic acid is the official MeSH term assigned to articles about vitamin c). This "new and improved" search will retrieve many relevant citations that would have been missed by your original query.

Other benefits of the PubMed interface include access to a MeSH Browser and a Journal Browser. The MeSH Browser lets users explore controlled vocabulary related to their topic prior to constructing a query, and the Journal Browser lets users look up journals indexed in MEDLINE by journal title, MEDLINE abbreviation, or ISSN. PubMed also offers a "Related Articles" feature. Any time you find an article that sounds like it will exactly meet your needs, you can click on its "See Related Articles" link to retrieve a "pre-calculated set of articles in MEDLINE that closely relate to the selected article." Relatedness is determined using an algorithm that looks at words from the title, abstract, and MeSH fields of the original article.

Internet Grateful Med (<http://igm.nlm.nih.gov/>): The Internet Grateful Med interface combines PubMed functionality with a look and feel reminiscent of the FirstSearch advanced search screen. The Internet Grateful Med interface includes three query term text entry boxes, each accompanied by a drop-down field menu that can be used to specify the type of search to perform (e.g. subject, author name, title word). After constructing search statements, users can select limits to apply to their searches using drop-down menus and year range text entry boxes located on the bottom half of the screen. Available limit categories include Languages, Study Groups, Age Groups, Year Range, Publication Types, Gender, and Journals. While many of the same limits are available through the PubMed interface, they are more difficult to apply in that environment because users must know how to incorporate them into their search syntax (e.g., in PubMed the search statement asthma AND review [pt] AND English [la] must be used to retrieve English-language review articles on asthma).

Like its PubMed counterpart, Internet Grateful Med offers both automatic term mapping and a "Related Articles" feature. Users may also check search terms against a controlled vocabulary list by clicking on the "Find MeSH/Meta Terms" button that appears at the top and bottom of the search screen. An additional unique feature is the ability to create Temporary Journal Lists. Users may access this functionality by clicking on the "Specify Journals" button. Once they do this they may scroll through or search a list of journals indexed in MEDLINE and select up to 15 to include in a Temporary Journal List. After a user has created a Temporary Journal List, it appears as an option on the Journal’s drop-down limit menu, and can be used during the current session to limit searches to just articles appearing in those journals. This is a great way for libraries to use MEDLINE as an index to a subset of their own periodical collections!

—Susan Knisely

Nebraska Library Commission

CD-ROM Group Purchase

The first cooperative CD-ROM group purchase of NEBASE and BCR members took place in February 1996. At that time Nebraska librarians took advantage of group discounts to purchase more than 140 CD-ROMs at $5,530, many of which were discounted up to 40% off list price. Since then we have given librarians across the state this opportunity every 6 months, usually in September or October and again in March. Since the inception of this program, nearly 100 libraries have purchased nearly 3,000 CD-ROMs!

Our latest order, which was just completed in March, broke all records: 26 libraries spent $22,931 and added 692 titles to their collections. Titles included children’s titles (Curious George Comes Home, The Magic School Bus series, and Reader Rabbit series), reference titles (The Complete National Geographic and Physicians Home Assistant), as well as general titles (House Beautiful, Home Gourmet, and Burpee 3D Garden Design). If you are interested in learning more about this group purchase or want to see a complete list of titles which were offered in March, 1999, you may go to </netserv/discount.aspx>.

—Jo Budler

Nebraska Library Commission

GUEST COLUMNIST

NNCF: Going Strong

This article is reproduced with permission from Laurie Brasile, editor of What’s Up, the state early childhood special education newsletter. This article will appear in the spring issue of that publication.

With continuing support from the Nebraska Health and Human Service System (NHHS), the Nebraska Network for Children and Families (NNCF) has a new look for 1999. The NNCF began in 1994 with a grant from the Federal Maternal and Child Health Program to serve 40 families from the Early Intervention and Katie Beckett programs along with their services coordinators. In 1996, support from the U.S. Department of Commerce, NHHS, and the Nebraska Department of Education allowed the NNCF to expand as the IDEAS Partnership to serve all families with children with disabilities, foster families, and services coordinators from a wide range of programs as well. Although this grant has ended, support from NHHS has allowed the NNCF to continue to serve all of these groups with both the World Wide Web information and support.

Several exciting changes have occurred. The IDEAS Library has been reorganized with a new look and a simpler address at <http://nncf.unl.edu/>. While all of the same information and more is available, the layout has been streamlined to make it easier to use. Each of the target groups has an easy to identify link on the front page, and a set of navigation buttons are a part of each page, making it easier to move through the information.

New e-mail discussion lists have also been started for each group.

These are now easier to join, and an archive is still available on the Web site. One new e-mail discussion group is called FAMILYTALK. It is for families of children with disabilities in Nebraska and for individuals who are interested in supporting these families. Joining the FAMILYTALK group is easy. After giving their names and e-mail addresses, potential users are asked to agree to some simple usage guidelines and will then choose their own passwords. This password will give access to the discussion group archives and other features including ASKRX, a question and answer service by the Nebraska Pharmacists Association.

In addition to FAMILYTALK, four more new discussion groups have been formed. The same easy sign-up and password procedures are available for all of the new groups at the NNCF Web site. FOSTERTALK provides a forum for Nebraska foster parents and individuals who are interested in supporting them. Here they will be able to meet with other foster parents and exchange ideas and support. SCTALK allows services coordinators from any Nebraska program to meet and find support and information from their peers.

Two new discussion groups extend the NNCF to the other end of the spectrum. ALZTALK is designed for caregivers of individuals with Alzheimer’s Disease and CARETALK is for caregivers of other older adults and adults with disabilities. The NNCF and NHHS will be working with the Lincoln and Greater Nebraska Chapter of the Alzheimer’s Association and other groups to develop Web information and support for these new groups.

We urge you all to try the new NNCF at <http://nncf.unl.edu/>.

Gregg Wright is the director of the Nebraska Network. He can be reached at The Center on Children, Families, and the Law, 121 South 13th Street, Suite 302, Lincoln, NE 68588-0227, phone: 402-472-8881; fax: 402-472-8412.

—Gregg Wright

 

NEBASE PARTICIPATES IN CORC

The Nebraska Library Commission is one of over 30 institutions participating in OCLC’s Cooperative Online Resource Catalog (CORC) research project. A major objective of the CORC project is to explore ways in which librarians can cooperatively create and share metadata records describing Internet resources. Its ultimate goal is to reduce the duplication of effort that currently exists as many individual librarians identify and describe the same Internet resources for inclusion in local web-based pathfinders and catalogs.

Based on the collaborative WorldCat model, participating librarians will be able to search the CORC database to see if a record describing a specific Internet resource already exists. If one does, they can use the existing record "as is" or enhance it to meet local needs. If a record doesn’t exist, they can create one and add it to the database to be used by themselves and shared with others.

The CORC approach to cataloging Internet resources is unique in that it is aimed at both reference librarians and catalogers. Records may be created and edited in either MARC format or a modified Dublin Core format which is mapped to MARC. A record is initially created by entering the URL of the resource to be cataloged. The CORC system "harvests" the specified site, extracting basic information about the resource and attempting to assign it to appropriate fields in an editing template. The librarian creating the record then cleans it up by adding, deleting, and modifying information as needed.

CORC records can be accessed and used in several ways. CORC can, of course, be searched as a database. To try out CORC using the default patron authorization (which lets you search but not create or edit), check out the CORC System link available through the CORC home page <http://www.oclc.org/oclc/research/projects/corc/>. (Click on the CORC System link, accept the default User ID and Password, indicate which browser you’re using, and click on "Go!") Authorized librarians also have the option of exporting CORC records in MARC format for inclusion in local catalogs. Finally, and possibly most intriguingly, librarians can use CORC to build pathfinders—web pages containing links to and descriptions of selected Internet resources.

Just like CORC records, Pathfinders built using CORC can be accessed and used in several ways. One option is to export your pathfinders in HTML format and store them on your local server. This guarantees that the pathfinders will always look the same as when you created them. If, on the other hand, you want to take advantage of the dynamic and cooperative nature of CORC, you can instead export a link to your pathfinder and include that link in a local web page. When patrons click on the link, the pathfinder will be retrieved from the CORC database, with any upgrades to the records in the pathfinder represented. Using a CORC query builder tool, it’s also possible to include dynamic searches in your pathfinders. When patrons click on the pathfinder link they will actually be searching the CORC database using a pre-formatted search strategy. (To see an example of a pathfinder that uses the query builder feature, check out <http://purl.oclc.org/corc/system/Pathfinder/309225910>.)

If you have questions about CORC, additional information is available through the CORC home page referenced above. If you would like to try CORC using a cataloging authorization (which lets you create and edit records and pathfinders), contact Susan Knisely at 402-471-3849 or 800-307-2665 to make arrangements.

—Susan Knisely

Nebraska Library Commission

OCLC Tidbit

Every 15 seconds an OCLC member library adds a record to WorldCat, which contained 41,144,208 records, representing 703,901,478 holding locations, as of April 10, 1999.

 

Metadata

Metadata: Cataloging by Any Other Name, Metadata Projects and Standard, and Sources of Metadata Information on the Web is a collection of articles written by Jessica Milstead and Susan Feldman detailing the need for, creation of, problems with, and future of metadata. Metadata and search engines are also addressed, as are metadata projects, standards, and systems. A list of resources completes this series which is available at <http://www.onlineinc.com/onlinemag/metadata/>.

—Kay Covert

OCLC

Reminder

As of the new fiscal year, OCLC is getting out of the hardware business. This means all orders for workstations, add-ons, upgrades, and other hardware must be received by OCLC by May 14, 1999. And all OCLC-contracted installations must be completed by June 30, 1999.

If you have any questions or wish to place an order, contact Devra Dragos, 402-471-4021 or 800-307-2665, e-mail: Devra Dragos .

 

Searching WorldCat

OCLC has released a new tutorial called "Searching WorldCat" to help you learn to search WorldCat, the OCLC Online Union Catalog, through OCLC Cataloging, Interlibrary Loan, Selection, and Union List services. This Windows-based product is available at no charge to OCLC members as an OCLC Access Suite component. For more information, to download the software, or to order the compact disc, please see <http://www.oclc.org/oclc/menu/tutorial.htm>.

—David Whitehair

OCLC

CatME Tips: Creating an Accession List

Did you know that you can create an accession list locally with OCLC CatME for Windows? You can create an accession list of your new acquisitions that you can distribute to your faculty or library patrons to keep them informed about new items available in your library.

When creating an accession list with CatME, you have some options to consider before you begin. You can print immediately or mark records and print later in batch. You can send the data to your printer or you can print to a text file that you can edit with your word processor. This method allows you to add your library name at the top of the document, resort the entries, and make changes in the accession list. Then you can print it, distribute it electronically, or add it to your Web site to inform your patrons about the new materials.

The accession list entry includes the call number, main entry, title, edition, place of publication, publisher, and publication date. The following is an example of an accession list entry:

ML 111 .W35 1990

Weitz, Jay, 1953-. Music coding and tagging : MARC content designation for scores and sound recordings. 1st ed. Lake Crystal, Minn. : Soldier Creek Press, 1990.

Setting Options

To print an accession list locally, you must set the record print format to accession list.

  1. Open the Tools menu, select Options, and go to the Record Print tab.

  2. Under Format for Bibliographic Records, select Accession List. Note that you must set this back to Full if you want to print full records during your cataloging process.

  3. While on this tab, check your setting for Form Feed Between Records. Turn this option off; otherwise, each accessions list entry will be printed on a separate page.

Next, decide whether to print the accession list to your printer or to a text file. To print to a text file,

  1. Select the Output to Text File option on the Record Print tab.

  2. Edit the file name if necessary.

Finally, decide whether to print the accession list immediately or in batch mode.

  1. Open the Tools menu, select Options, and go to the Batch Processing tab.

  2. To print immediately, uncheck Record Print under Local Transactions to Perform in Batch Mode.

  3. To print in batch, check the box next to Record Print. This will cause CatME to mark records "ready" when you select print and you can wait to run the batch at a later time.

Printing an Accession List Immediately

If you have record print set to print immediate, follow these instructions to print your accession list:

  1. Retrieve a local file list that contains the records to include in the accession list.

  2. Select the records for the accession list. Using the <Ctrl> key, you can click nonadjacent items to select them for inclusion in the accession list.

  3. If necessary, click the column heading to sort the list. The entries will print in the order they appear on the local file list.

  4. Select Print from either the toolbar or the Action menu. CatME prints the accession list containing the items selected.

Printing an Accession List in Batch Mode

If you have record print set to print in batch, follow these instructions to print your accession list:

  1. Retrieve a local file list that contains the records to include in the accession list.

  2. Select the records for the accession list. Using the <ctrl> key, you can click nonadjacent items to select them for inclusion in the accession list.

  3. Select Print from either the toolbar or the Action menu. CatME marks each record "ready" for batch printing.

  4. Or, while you have a record displayed for cataloging, select Print, and CatME will mark the record "ready" for batch printing.

  5. When you are ready to print the accession list, on the Action menu, select Local Processing. The Local Processing dialog appears.

  6. Under Transactions, click to select the Record Print check box.

  7. Click the arrow to open the Processing Order list. Click to highlight the order in which to print records in the accession list. Currently you cannot sort the entries by call number; however, sorting by call number is on the list of possible enhancements that may be included in a future version of CatME.

  8. Click Start to print the accession list.

OCLC-printed Accessions List

If you subscribe to the OCLC Accessions List service, Produces done using CatME are reflected in the accession list you receive from OCLC. The procedures described here are for printing a list locally. They have no impact on your OCLC Accessions List service. Using CatME is an alternative to subscribing to the OCLC Accessions List service. When you print the list with CatME, you have more control over which items you include in the accession list and the frequency in which you produce the list. Also, you can create an electronic version of the list which you can manipulate with a word processor and distribute electronically.

—David Whitehair

OCLC

Share CatME for Windows macros on the OCLC Web Site

Have you been creating macros for use with CatME for Windows? Do you think others might find them useful? Now you can share your macros with others on the OCLC Web site! To submit macros to share with others or to download macros that have been submitted by others, click "macros" on the CatME home page at <http://www.purl.org/oclc/catme/>.

[OCLC]

OCLC Access Services: Seconds into Minutes

How does OCLC convert seconds into minutes for dial access and Internet connect time reporting?

All connect time tracking starts after you enter your OCLC Cataloging, Resource Sharing, or Reference Services authorization number and password. Time spent entering a dial access user ID and password is not counted. Connect time tracking stops when you log off OCLC. Time spent hanging up a dial access modem is not counted.

For Cataloging and Resource Sharing

29 seconds and lower rounds down to the next minute. 30 seconds and higher rounds up to the next minute.

For example, 40 minutes and 29 seconds is reported as 40 minutes.

For Reference Services

Reference services tracks connect time in 100ths of an hour.

For example, 40 minutes and 29 seconds is 2,429 seconds. 2,429 seconds divided by 3,600 seconds (the number of seconds in an hour) equals .67 hours. In this example, .67 hours is reported.

—Sharon Knowlton

OCLC

ILL Direct Request Service

The History Command: Why Did I Fail?

Sometimes it is not easy to figure out why a particular request failed OCLC ILL Direct Request and ended up in your Review File. Using the history command can help. While looking at an ILL Direct Request in the Message File, type "h" and send the message. There is no charge for using the history command, which will display a list of three items.

Choosing item 1 displays profile data from that particular request, such as Patron status: faculty or Pub date: 1978.

Item 2 displays the same information as item 1, but also lists all the profiles. The list shows whether the request matched that profile, and if not, shows the first element that did not match. Users can then choose one of the profiles in the list. The system lists the request data on the top of the screen and all the profile data on the bottom. It is easy to see what did not match.

Item 3 displays bibliographic information from the request.

Remember to use the history command to understand why ILL Direct Requests sometimes fail.

—James Vincett

OCLC

NEBASE SCHEDULE OF WORKSHOPS 1999

MAY

24 NEBASE Annual Meeting 1999 - West, 8:30 a.m. - 4:00 p.m., Chadron State College, Student Center. Keynote Speaker: Liz Bishoff, CEO, The Bishoff Group. Presenters: Nebraska Library Commission staff, Susan Olson, OCLC. Afternoon sessions. MARC Cataloging; Ella Jane Bailey, UNO and CHIRS; Rebecca Satterthwaite and Marie Reidelbach, UNMC. Participants will be asked to choose an afternoon session to attend.

JUNE

8 OCLC Cataloging Micro Enhancer for Windows, 1:00 p.m. - 4:00 p.m., Nebraska Library Commission Heron Room. Instructor: Devra Dragos.

A minimum of six participants must be registered ten days before the scheduled date of the workshop or the workshop will be canceled.
Please watch the Library Calendar on the Nebraska Library Commission home page at </calendar/libcal.html> for a training session in your area. To register for any of the training sessions listed above, contact Jeannette Powell, 402-471-7740 or 800-307-2665, e-mail: Jeannette Powell


N3 (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information.

Circulation: 500. Published on PC software. Editor: Jo Budler. Word Processing: Jeannette Powell. Design and Production: Joanne Corson. ISSN 1082-4383

Send mail to:
N3 Editor
Nebraska Library Commission
The Atrium, 1200 N St. Suite 120
Lincoln, NE, 68508
Phone: 402-471-4031 or 800-307-2665
Fax: 402-471-2083
E-mail:[obsolete]
Home Page: /netserv/netserv.html

 


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