Nebraska Library Commission
          Network Services
        News

                november/december 1998 vol.4 no.5 issn 1082-4383


NOVEMBER/DECEMBER Issue Highlights:

Books-In-Print Available
Enhancements Made to ILL
OCLC Symposium at ALA Midwinter Conference

NEBASE Batchload Project: Then, Now and in the Future

Background

While each Nebraska library is unique, I believe all Nebraska librarians share a common goal: we want to help every Nebraska citizen find the information and material he or she wants, anywhere, anytime. This may be achieved in part by accessing electronic databases and retrieving relevant information. But sometimes it just comes down to getting a book off a library’s shelf and into the hands of the person who wants it, whether that person is across the street or across the state.

This is the basis of the Batchload Project.

In the early 1990s, several small public and school (K-12) libraries came together and, under the direction and with the assistance of the System Administrators of the six regional library systems, they created a Union Catalog utilizing CD-ROM technology. This allowed libraries to share information about their holdings and to lend material to one another.

This was an excellent resource sharing project but had several drawbacks:

*As soon as it was produced, this Union Catalog was out-of-date

*Different versions of this product contained different libraries holdings

*Each time a new version of the CD-ROM was produced, we paid for many of the same records to be included, rather than just paying for new holdings

*This Union Catalog was separate from the online Union Catalog which was a subset of the OCLC Online Union Catalog (now known as WorldCat) and to which Nebraska libraries had been contributing their holding for more than a decade.

Opportunity Knocked

In 1996, the Nebraska Library Commission facilitated a trial for all Nebraska libraries of all the databases in OCLC’s Reference Service, FirstSearch. At the end of the trial, in June 1996, the Library Commission negotiated a contract for access to a suite of FirstSearch databases. In addition, as part of this contract, OCLC agreed to allow selected libraries of all types—public, school and academic—to add their collections holdings to OCLC WorldCat at no cost to the libraries. NEBASE staff worked closely with the System Administrators to get this word out to libraries across the state and to encourage librarians to take on this additional task. We knew this was going to be an exciting project but we were not sure of exactly what we might come up against. This was indeed a learning experience for all involved!

Participating libraries agreed to:

1) submit their records in MARC format, electronically, to the Library Commission. These were then sent by the Library Commission via the Internet to OCLC, at no cost to the library;

2) lend their library material to other Nebraska libraries;

3) continue to send their acquisitions in MARC format, on disks, to the Library Commission (at a cost per record submitted).

The libraries in this project are: Alice M. Farr Library, Aurora; Auburn Memorial Library; Bertrand Community Schools; Blue Hill Public Library; Broken Bow Public Library; Crete Public Library; Fairbury Public Library; Gering Public Library; Goodall City Library, Ogallala; Gothenburg Public Library; Grant County Library, Hyannis; Imperial Public Library; Jensen Memorial Library, Minden; John A. Stahl Library, West Point; LaVista Public Library; Lexington Public Library; Lydia B. Woods Memorial Library, Falls City; Mid-Plains Community College, North Platte; Morton James Public Library, Nebraska City; Neligh Public Library; O’Neill Public Library; Ord Township Library; Plattsmouth Public Library; Schuyler Public Library; Scribner Public Library; Seward Public Library; Southeast Community College, Lincoln; Southeast Community College, Milford; Superior Public Library; Sutton Memorial Library; and Sutton Public Schools.

All these libraries were already, or were willing to become, Selective Users in the OCLC Interlibrary Loan System. When they became lenders, they were also eligible for lender compensation, a program administered by the Library Commission using federal funds.

When the batchload was completed in early 1997 and the holdings of these 31 libraries were added to WorldCat, Nebraska libraries holdings were increased by more than 560,000 records! These libraries have lent more than 1450 items to each other and other libraries across Nebraska and, in some cases, to libraries outside Nebraska.

Now: Another Unique Opportunity

For some time there has been talk about the need for a system which would allow small libraries to attain MARC records at a reasonable price. And although the Batchload Project has been a success, it does not give the libraries records; it merely adds their holding symbol to the appropriate record. In addition, it is time-consuming and not altogether the most efficient way to add these libraries’ holdings to the Nebraska Union Catalog. Ideally a library should, with the material in hand, be able to search for and find the matching record, download it to the library’s local system and add holdings to the Union Catalog, all in the same system, at the same time.

For several years, as NEBASE director, I have served with several other OCLC Network Directors and OCLC staff on an OCLC Task Force on Small Libraries. Last year a product was developed and tested by a group of school libraries in Ohio, a product with the FirstSearch interface, which allowed school librarians to do copy cataloging very much as described in the previous paragraph.

The Library Commission has arranged with OCLC to allow our 31 Batchload Libraries to test this product from October 12, 1998 through December 31, 1998. This is a reward to NEBASE librarians and staff for being pioneers: no other state has used the batch process in this way prior to our undertaking. The librarians who participated in the Batchload Project took a chance with an unknown product and process. NEBASE staff took on a project which proved to be time-consuming and required more support than we initially realized it would. Most importantly, we enhanced resource sharing.

The Future

OCLC plans to have the "real" product ready to market on January 1, 1999. At that time, other libraries will be able to order this product and use it to acquire MARC records and to add their holdings to the Nebraska Union Catalog. (Please note: the Nebraska Union Catalog is a subset of WorldCat which is one of the databases in the Nebraska Package of FirstSearch Databases and is available to all Nebraska libraries at no cost.)

It is important to recognize the opportunities which we were presented and to recognize that some librarians were in a position to take advantage of these opportunities while others were not. It is also important to note that this project was not without its bumps and bruises. A lot of hard work went into learning how to download records from local systems some librarians have war wounds from battling their way through the process! Clearly NEBASE staff learned a great deal, the least of which was "Do not send all the records on a Sunday." We crashed OCLC’s processor.

While we might wish that all Nebraska libraries had been able to participate in the Batchload Project, we realize that not only would OCLC have been unable to accommodate this but also that NEBASE staff would NOT have been able to manage such a large number in this project! (We are very much aware of this as we attempt to add 590 libraries to our subscription to FirstSearch and provide training and support to that number!!)

The bottom line is this: we are presented with a different set of circumstances each day and new products to address old and new problems. With you, Library Commission staff look forward to meeting these challenges and finding new opportunities for all of us as we work toward providing the best possible library service to all our customers, the citizens of Nebraska.

If you are interested in how you might participate in these and other projects, please contact your System Administrator. We will arrange for a program so we can share information and answer your questions. We look forward to working with you.

—Jo Budler

NEBASE/Network Services Director

Nebraska Library Commission

BOOKS-IN-PRINT AVAILABLE TO NEBRASKA LIBRARIES AT NO CHARGE

As of November 1, all Nebraska Libraries and their users have access to Books-In-Print with Reviews. The subscription will have a renewal date of July 1 for future 12-month contracts. Register for this subscription, offered by Gale Group (formerly known as IAC), on the Commission home page form at </netserv/bip.html>. This subscription is funded through the Nebraska Library Commission with appropriations from the Nebraska Legislature and Governor. Please note: this database is not part of the OCLC FirstSearch Service.

FirstSearch Web Statistics

The Nebraska Library Commissions home page is set up to count the number of people that view pages on our home page. The FirstSearch Access page set up to be used with authorizations and passwords </netserv/fsaccess.html> was viewed 3,263 times during the month of September. During the month of August it was viewed 1,095 times. The FirstSearch Access page used with IP recognition </netserv/fsipaccess.html> was viewed 2,028 times during September. During the month of August it was only viewed 442 times. In total the FirstSearch Access pages were viewed 5,291 times in September that is significantly up from the 1,537 times in August.

—Allana Novotny

Nebraska Library Commission

OCLC

CatME Enhancements Coming in Early 1999

OCLC is currently working on Version 1.10 of the Cataloging Micro Enhancer for Windows software. This new version will include fixes to reported problems and several enhancements. With OCLC CatME 1.10, you will be able to:

OCLC CatME 1.10 will include Dewey Cutter Macros and the OCLC Four-Figure Cutter Tables which provide automatic cuttering of Dewey call numbers.

OCLC expects to release this new version in early 1999. As a component of the OCLC Access Suite, this new version will be available to all OCLC members at no charge. When available, you can download it from the OCLC Web site or request it on compact disc. OCLC no longer automatically ships upgrades to current users, so you must download it or request it.

To automatically receive e-mail notification when Version 1.10 is available, please see the URL-Minder Registration Form on the OCLC Access Suite download site (go to <http://www.oclc.org/oclc/menu/suite/index.htm> and select Download Software).

—David Whitehair

OCLC Collections and Technical Services Division

How to Access OCLC SERVICES via the Internet Using Non-OCLC Communications Software

The Internet is a network of telecommunications networks that connects many organizations. OCLC does not provide access to the Internet for members. If you want to access the Internet, contact your institution’s computer center or system administrator. Your non-OCLC telecommunications software must be capable of accessing the Internet. If you use such software, you may need to refer to the software manual.

Install and Configure

You must install and configure your telecommunications software to support a VT100 terminal emulation and other communications values (e.g., baud rate, parity, stop bits).

Manual Logon to Cataloging and Resource Sharing services:

1.Start your telecommunications software.

2.Connect to the Internet.

3.Type telnet connect.oclc.org and press <Enter>.

Or

If you do not use the "telnet" command, type the command your system uses to connect to a host on the Internet. The domain name to connect to OCLC is connect.oclc.org.

The system responds: OCLC IS ON LINE Please log on

4.Type c prismt*k1 and press <Ctrl><C>. The system prompts you to enter your authorization number.

5.Type your authorization number and press <Ctrl><C>. The system prompts you to enter your password.

6.Type your password and press <Ctrl><C>. The system connects you.

REMINDER: When logged on to Cataloging and Resource Sharing Services, you incur

telecommunications charges.

Manual Logon to FirstSearch

1.Connect to the Internet using your institution’s procedure.

2.Type telnet fscat.oclc.org and press <Enter>.

3.Type your FirstSearch authorization number and press <Enter>.

4.Type your FirstSearch user password and press <Enter>.

REMINDER: When logged on to Reference Services, you do not incur additional telecommunications charges. The charges are part of the fee for using Reference Services.

Note: This information was published in Technical Bulletin 203 (1994). TB203 is obsolete.

[OCLC, edited]

ENHANCEMENTS MADE TO OCLC INTERLIBRARY LOAN SERVICE

On Sunday, August 30, OCLC introduced several enhancements to the OCLC ILL Service. While most of these enhancements were to improve the functionality of the new ILL Direct Request Service, two new features will be available to all OCLC ILL Users.

1. The Online Produce category are those ILL request that your institution has "produced." This new category was developed to allow you to print or save your ILL requests that you had just created. Rather than print or save the request one at a time, you can now print or save your ILL produced request from this new category in the OCLC ILL Message file. Online Produce will appear as the last category in the Message File.

OCLC has made an OCLC Passport macro available on the OCLC Web site that will print or save the ILL records from the Online Produce category in a batch mode. The macro will also remove the records from that category so that you can keep track of new requests. To download this macro, go to <http://www.oclc.org/oclc/passport/download.htm> and look for illutil.mbk.

The remove command will only remove the request from the "Online Produce" category. The request will remain in the Lender’s "Pending" category. To issue the remove command, simply type "rem" or "remove" at the HOME position of the "Online Produce" request you wish to remove.

The next version of the ILL ME for Windows will also support the ability to download this new Message file category.

2. The second enhancement allows libraries the ability to search and retrieve Patron ID searches that are up to sixteen characters long. Some institutions have Patron ID numbers that exceeded the previous search limit of eight characters and would often get multiple responses to a single Patron ID search. By expanding the search limit OCLC ILL reduces the number of multiple hits the library would receive.

Tony Melvyn, OCLC [edited]

OCLC Receives ISO 9001 Registration

OCLC has met ISO 9001 quality standards and has received registration.

According to Donald J. Muccino, OCLC executive vice president and chief operating officer, OCLC sought ISO 9001 registration to promote continuous improvement in OCLC products and services.

"ISO 9001 works within OCLC’s current quality program to ensure excellence and stability in providing OCLC users with reliable services," said Mr. Muccino. "Attaining this prestigious registration adds even more credibility to OCLC’s reputation as a high-quality provider of services to libraries here in the United States and abroad."

OCLC’s registration is to ISO 9001, the International Standard for Quality Systems—Model for Quality Assurance in Design, Development, Production, Installation and Servicing.

OCLC’s quality management system was approved by Lloyd’s Register Quality Assurance, Hoboken, New Jersey, in accordance with ISO 9001: Design and Development of Automated Library Services, Databases and Telecommunications Facilities with provisions for User Documentation and Technical Support. The registration excludes OCLC conversion and contract cataloging services, which OCLC plans to add to the registration within the next year.

Richard Hale, director of Quality Assurance, was responsible for day-to-day management of activities leading to ISO 9001 registration.

The ISO 9000 certification procedure involves ongoing internal assessment of systems and procedures for conformity to the standard and third-party evaluations by an accredited outside registrar.

The International Standard for Quality Management and Quality Assurance Systems, ISO, was developed to equalize quality systems between companies. The standard has 20 elements for the basic management of a system of quality assurance.

[OCLC, edited]

Research Project to Automate Cataloging of Internet Resources Seeks Participants Worldwide

The OCLC Office of Research is seeking participants for a project to explore the cooperative creation and sharing by libraries of metadata—data about data. The Cooperative Online Resource Catalog (CORC) project is designed to help both libraries and OCLC cope with the vast amount of material becoming available on the World Wide Web.

Libraries, museums, archives, publishers and other institutions that face similar problems with the proliferation of resources on the Web are invited to participate. Additional information and applications are available via e-mail <corc@ oclc.org>.

"In the late 1960s, the convergence of technology and a good idea brought the library world into a new era of shared goals and resources," said Thom Hickey, chief scientist, OCLC Research and Special Projects. "The visionary dream of cooperative cataloging is now deeply embedded in library economics, and the result has been the most widely used academic database on the Internet, WorldCat (the OCLC Online Union Catalog)."

"Now, libraries need a system to create and share metadata for online resources to help automate resource selection, creation of the metadata itself and maintenance of links," said Dr. Hickey.

The CORC Research Project will explore the cooperative creation of a catalog of Internet resources. Among the goals of the project: producing HTML pages suitable for use on library portal sites, providing the ability to mix local and shared information, allowing easy upgrading of records, sharing and minimizing link maintenance, and providing automated support for metadata creation and maintenance.

The project will build upon OCLC’s prior activities in creating Internet resource databases through such projects as the OCLC NetFirst and InterCat databases, but the CORC project will rely more heavily on automated means to build its database. NetFirst, an authoritative directory of Internet resources, now includes more than 100,000 records input and maintained by OCLC staff members. Started as a operative research project in 1993, InterCat contains over 45,000 records contributed by more than 1,000 libraries. OCLC maintains InterCat as a proof-of-concept database and a ready resource to assist catalogers who are approaching the cataloging of Internet resources for the first time. Both NetFirst and InterCat records will be used initially to seed the CORC database.

OCLC’s pioneering work with metadata will also come into play in the project. Both full USMARC cataloging and an enhanced Dublin Core metadata mode will be used (the Dublin Core is a 15-element metadata set intended to facilitate discovery of electronic resources <http://purl.org/metadata/dublin_core/>).

The underlying engine of CORC, originally developed for the OCLC SiteSearch 4.0 software, will automatically catalog resources on the Web. It includes sophisticated harvesting and automated description capabilities developed in OCLC’s Scorpion research project.

OCLC [edited]

SULOP Orders

If your library participates in OCLC’s Union List and you would like a printout of your holdings, now is the time to order Serials Union List Offline Products (SULOP). These printouts are useful in verifying the accuracy of your entries. Updating your holdings in OCLC’s Union List can aid other libraries and patrons in tracking down that elusive issue and reduce interlibrary loan requests for volumes you do not own.

The paperwork for these printouts takes some time, so your initial order must be placed in early December for March production (Nebraska libraries may order printouts to be run in March and/or September). Please contact Devra Dragos at 402-471-4021 or 800-307-2665, e-mail: Devra Dragos .

—Devra Dragos

Nebraska Library Commission

Going to ALA Midwinter in Philadelphia?

Then mark your calendars! You are cordially invited to join OCLC on Friday, January 29, 1:30-4:00 p.m., for the OCLC Symposium on "New Directions in Resource Sharing." Learn how your library can adopt innovative workflows and technologies that have been proven to lower library costs. This program is free and open to all ALA Midwinter attendees. Watch for additional information on the OCLC Symposium in the ALA Midwinter preliminary program, in the mail, and at the OCLC Web site; <http://www.oclc.org/>.

—Tony Melvyn

OCLC, Reference and Resource Sharing Division

OCLC USERS COUNCIL DISCUSSES THE FUTURE OF THE INFORMATION INDUSTRY

The October 4-6 OCLC Users Council meeting focused on new technology and what it will mean to libraries and OCLC in the coming years. The topic of the meeting was

"Digital Libraries: Looking at the Future of the Information Industry." It was the first of three meetings under the 1998/99 annual theme "Digital Library Futures: Libraries, OCLC and New Models of Cooperation." The goals of the 1998/99 Users Council include: discussing the rapidly expanding variety of digital information resources and their impacts on libraries, networks and OCLC; studying how all types of libraries are balancing new and traditional collections and services; and reviewing OCLC’s activities in contributing to the development and deployment of the digital library.

The Users Council comprises librarians from networks and other partners whose contributions to WorldCat qualify them for membership. Representing the various interests of OCLC member libraries, delegates ratify amendments to the Code of Regulations and advise OCLC on strategic direction. The next OCLC Users Council meeting will be held January 10-12, 1999. Minutes from OCLC Users Council meetings, from October 1990 through the May 1998 meeting, are available on the Internet at <http://www.oclc.org/oclc/uc/meet.htm>. Minutes from the October 1998 meeting will be available by November 15.

[OCLC]

NEW FIRSTSEARCH TITLE RESOURCE NOW AVAILABLE

Improved periodical titles information for databases in the OCLC FirstSearch service is now available from a Web page, Periodical Titles in OCLC FirstSearch, on the OCLC Web site at <http://www2.OCLC.org/OCLC/fs/fstitle/index.asp>. Among the lists of titles included are those available via OCLC FirstSearch Electronic Collections Online. The new tool replaces the FirstSearch database title lists previously available on the OCLC Web site. Librarians can use it to evaluate FirstSearch databases and full text to determine which FirstSearch databases will complement library collections. In addition to providing title lists for individual databases, Periodical Titles in OCLC FirstSearch helps users to:

* find out which databases index a periodical title and which databases have full text

* navigate quickly through lists with a browse feature

* get a complete list of titles for individual databases

* manipulate and compare a list of all the periodical titles on FirstSearch

The total number of titles and the total number of full-text titles, if there are any, are provided for each database and for the complete list of titles. The producers of the databases provide the information in Periodical Titles in OCLC FirstSearch. A listing of the databases for which title lists is available and the date of the last update for each list is available from the "Title List Update Info" option. For FirstSearch databases that have a title list, information screens on FirstSearch will link to Periodical Titles in OCLC FirstSearch.

 

NEBASE SCHEDULE OF WORKSHOPS 1998

NOVEMBER

18 OCLC Cataloging II: Videotapes, 9:00 a.m. - 3:00 p.m., Nebraska Library Commission, Heron Room. Instructor: Carol Goebes, UNL. Registration Deadline: November 13.

DECEMBER

2 Navigating OCLC’s Passport for Windows, 9:00 a.m. - 12:00 noon MST, Panhandle Library System Office, Scottsbluff. Instructor: Devra Dragos.

2 ILL for New and Selective Users, 1:00 - 5:00 p.m. MST, Panhandle Library System Office, Scottsbluff. Instructor: Devra Dragos.

3 OCLC Cataloging II: Electronic Resources, 9:00 a.m. - 3:00 p.m., Nebraska Library Commission, Heron Room. Instructors: Ming Jian, Margaret Mering, Sue Ann Lewandowski, UNL. Registration Deadline: November 18.

To register for any of the training sessions listed above, please contact Jeannette Powell, 402-471-7740 or 800-307-2665, e-mail: Jeannette Powell.

 


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