July/August  2004 Page 2 

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Nebraska Library Commission Network Services News

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OCLC News  

OCLC PRODUCT OF THE MONTH : ILLiad

RESOURCE SHARING MANAGEMENT SOFTWARE

Reduce resource-sharing paperwork and let your users track their own loan requests with software that consolidates all ILL functions in one place.

The OCLC ILLiad Resource Sharing Management software provides a comprehensive ILL management system to automate routine interlibrary loan functions. You save time by managing all of your library's borrowing, lending and document delivery through a single, Windows-based interface.

OCLC ILLiad features a seamless, integrated interface to both WorldCat and OCLC ILL. Passport and the ILL Micro Enhancer are not required. Requests can be searched in WorldCat, then produced on OCLC ILL within ILLiad. ILL updates and request downloads are performed automatically through this seamless interface.

Library users can access and track their requests from a Web-based interface that allows them to access their ILLiad accounts from wherever they have access to the Internet and a Web browser. After completing an initial profile, users need only key in their user ID and password. Profile information is automatically inserted into their requests. Users can select the method and location of delivery of requested materials. OCLC ILLiad supports all of your library's delivery modes, including delivering electronic documents directly to your users' desktops.

Statistics let you track your workflow in real time and quantify lender performance. OCLC ILLiad generates detailed reports in real time that help you efficiently track your workflow and keep your administrators up-to-date. Lending reports allow borrowing institutions to view up-to-date tracking information about requests sent through online systems.

OCLC ILLiad software was developed by the interlibrary loan staff at Virginia Polytechnic Institute and State University, and has been expanded and further enhanced by Atlas Systems, Inc., the primary developer for OCLC ILLiad. OCLC ILLiad is the only ILL product created as a result of ILL staff review of the entire ILL operation. The result is a superior product which encompasses every action in the ILL process, producing a highly efficient and effective work environment. This environment enhances customer service while significantly reducing costs and staff workload.

Additional information can be found on the ILLiad web site at <http://www.oclc.org/illiad/>.

Please feel free to contact Christa Burns, NEBASE OCLC Member Services Coordinator, if you have any questions at 402-471-3107, 800-307-2665 or Christa Burns.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission 

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E-LEARNING SECTION ADDED TO OCLC

E-learning is an influential new force in education. Learn about and discuss the role of libraries in this growing educational platform through the community section of the OCLC Web site at <http://www.oclc.org/community/topics/elearning/default.htm>.

Visit the site to learn more about

  • Basics of e-learning
  • Role of academic libraries in e-learning and the larger e-learning environment
  • Best practices and examples of libraries' e-learning initiatives
  • Standards
  • Trends
[OCLC, edited]

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Reference   

LINK TO BARNES & NOBLE VIA WORLDCAT

As of Sunday, May 9th, 2004, FirstSearch libraries can enable a link from detailed records in WorldCat to Barnes & Noble <www.bn.com>, providing users with an additional means of obtaining sought-after books and materials.

To turn on this link, log on to the FirstSearch Administrative Module at <http://firstsearch.oclc.org/admin> and click on the "Resource Linking" tab. The "Online Booksellers" page will appear and present the option for linking to Barnes & Noble.

Andy Boyer [edited]
Product Support Specialist
WorldCat End-User Services

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LINK TO COPYRIGHT CLEARANCE CENTER IN FIRSTSEARCH STAFF VIEW
Link to Copyright Clearance Center will help improve resource sharing workflow

To make the copyright permissions process more convenient for librarians, OCLC and CCC have formed a partnership to provide direct access to the CCC's copyright permissions services from OCLC FirstSearch databases. The initial link connects library staff from bibliographic records and ILL request workforms to the main Web page of the CCC. Increasing levels of integration will be phased in over the next 10 months. The new functionality will assist library staff in the U.S. with copyright compliance and paying royalty fees.

As the OCLC cooperative celebrates 25 years of resource sharing in 2004, OCLC is planning changes to interlibrary loan that will help your library improve efficiency and workflow. "New directions in sharing" is your source for the latest news as OCLC ILL functionality migrates to the FirstSearch reference service - <http://www.oclc.org/ill/migration/>.

A list of the recent ILL enhancements to FirstSearch staff view can be found at <http://www.oclc.org/ill/migration/enhancements_new.htm>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Resource Sharing  


OCLC ILL FUNCTIONALITY ENHANCED IN FIRSTSEARCH STAFF VIEW

FirstSearch Staff View Now Includes ILL Lending Functionality
The FirstSearch staff view has been enhanced to save library staff time and help users obtain items more quickly with an improved, streamlined workflow. Library staff can search for materials in FirstSearch and complete borrowing and lending functions for ILL from within the FirstSearch interface.

New features include:
  • complete lending capabilities
  • A new look to the message file - now named Request Manager
  • A new tutorial: <http://www5.oclc.org/downloads/tutorials/firstsearch/sv/rsbasics/intro/index.html>
OCLC ILL in FirstSearch
OCLC is currently in the process of integrating their ILL service into FirstSearch. You will have access to many features in FirstSearch that are not available in the current ILL interfaces. Over the next year, you'll hear about many more changes designed to improve your workflow and service to your users.

All of this is leading up to the retirement of the current ILL interfaces - Passport for ILL, ILL ME and ILL Web. OCLC is committed to providing at least three months advance notice of this discontinuation. Specific dates have not been selected, but OCLC's goal is to retire the current platforms sometime between January 1, 2005 and June 30, 2005.

Direct access to ILL functionality is now available in the FirstSearch reference service. A special "resource sharing staff view" allows you to create ILL requests right from a FirstSearch resource citation.

The staff view is easy to activate and just as easy to use. If you haven't yet tried this feature, I encourage you to contact your reference administrator and ask for access to your FirstSearch account settings. Instructions for turning on the resource sharing staff view in FirstSearch can be found in this quick start guide - <http://www.oclc.org/ill/migration/quickstart_sharing_staffview.pdf>.

For up-to-date information about these changes and frequently asked questions about ILL integration in FirstSearch, check out OCLC's New Directions in Sharing web site at <http://www.oclc.org/info/newdirections/>.

For assistance or answers to your questions, please contact Christa Burns at Christa Burns, 402-471-3107 or 800-307-2665, or OCLC Customer Support <support@oclc.org> or 800-848-5800.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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TWO EASY WAYS TO SAVE TIME ON ILL

When your users initiate their own interlibrary loan requests directly from FirstSearch, they enjoy convenient, fast self-service and you spend less time on ILL activity. Turn on the link from FirstSearch to ILL, and you save time because online request forms pass accurate information about the requestor and the needed item-there are no handwritten forms to interpret.

Then save even more time with Direct Request, a feature that sends requests into the OCLC ILL system without staff intervention. Lending profiles let you designate which kinds of requests are automatically handled and which are moved to your ILL review file.

More features that personalize ILL are on the way. Users will be able to register their own FirstSearch account, with login and saved searches. And library staff will be able to customize some areas of the ILL staff view in FirstSearch.

Learn how to enable the FirstSearch-ILL link and Direct Request feature
at: <http://www.oclc.org/ill/migration/illuserrequests.htm>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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REVISED: GETTING STARTED WITH THE OCLC ILL POLICIES DIRECTORY

The quick reference guide, Getting Started with the OCLC ILL Policies Directory (REF1089), has been updated. The changes include:

  • Information about accessing the Policies Directory via OCLC's FirstSearch service has been added.
  • Information about entering lending policies based on group, consortial or reciprocal agreements has been added.
  • References to NAD (the OCLC Name-Address Directory) have been removed.
If you would like a printed copy of the revised Getting Started with the OCLC ILL Policies Directory, please send an e-mail request to <orders@oclc.org>. Please ask for:
  • REF1089, Getting Started with the OCLC ILL Policies Directory
For a complete list of quick reference guides available from OCLC, send an e-mail request to <peter_insabella@oclc.org>.

Peter Insabella
Product Documentation Content Dept.
OCLC, Inc.

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REVISED TECHNICAL BULLETIN 248: OCLC ILL POLICIES DIRECTORY

Technical Bulletin 248: OCLC ILL Policies Directory has been revised. The revised version is available at: <http://www.oclc.org/support/documentation/ill/tb/248/>.

The revisions to this technical bulletin include:

  • Authorization information has been updated. (The Policies Directory can now store authorizations and passwords.)
  • Information on session timeouts has been added. (This is a new feature of the Policies Directory.)
  • Information on group capabilities has been added throughout.
  • Information on changing ILL supplier status has been added. (This is a new feature in the Directory.)
  • All screen shots in this technical bulletin have been updated.
For a complete list of OCLC technical bulletins, with online links, please go to <http://www.oclc.org/support/documentation/technicalbulletins/>.

Have comments about OCLC technical bulletins? Please send an e-mail to <peter_insabella@oclc.org>.

Peter Insabella
Product Documentation Content Dept.
OCLC, Inc.

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Cataloging   

CONNEXION CLIENT MACRO SESSION RECORDING

Macro gurus Harvey Hahn and Joel Hahn presented a training session, "Your Passport to Connexion", over the Internet in early May. The live session was recorded and is now available at no charge.

Harvey Hahn, Arlington Heights (Illinois) Memorial Library, and Joel Hahn, Niles (Illinois) Public Library District, led this session for Passport macro users who wish to move their macros to Connexion.

The migration necessitates recreating macros manually or re-recording them for use with the client. Since the structure of Passport macros is different from those used with the client, the information in this recorded session may help you in this process.
Besides having some knowledge of Passport macros, we recommend that you look over Lessons #1, 5 and 6 of Joel Hahn's Connexion macro lessons prior to viewing the session - <http://users.rcn.com/aardy/oml/lessons/index.html>.

See the Connexion macro page for links to the recordings and other macro support materials - <http://www.oclc.org/connexion/support/macros.htm>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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CONNEXION USERS GROUP AREA NOW ON OCLC WEB SITE

OCLC has just added a Connexion Users Group (CUG) area to the OCLC Web site.

This includes some general information about the users group as well as information about upcoming meetings. It also contains links to the PowerPoint presentations used at the most recent CUG meetings (PLA and ALA Midwinter). As future meetings are completed those presentations will be linked from the site also.

Here is the link for the CUG area: <http://www.oclc.org/membership/usergroups/profile22.htm>.

Chris Grabenstatter and Jim Simms
OCLC Liaisons
Connexion Users Group

 

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OCLC CONNEXION BROWSER ENHANCEMENTS

The OCLC Connexion Browser quarterly enhancement installation for June was successfully installed on June 6.  More details on the functionality noted below can be found by reading the News item in Connexion titled "2004-06 Connexion Browser Enhancements".

Review Files:

  • Send your bibliographic and/or authority records to other institutions to review, a particularly convenient feature if you are part of a consortium.
  • Identify other OCLC institutions permitted to review bibliographic and/or authority records through access to your save file.
Authority Searching Enhancements:
  • Derived key searching is available, as is searching the authority file using the ISSN and ISBN.
  • These enhancements add more of the functionality of the older cataloging systems into the Connexion environment.
Bibliographic Keyword Searching moving to Oracle:
  • Bibliographic keyword searching has taken the first step to moving to the Oracle platform. This installation introduces no new indexes, and should be transparent to users except for some slightly larger results sets.
  • This enhancement also brings the subject/title/contents (st) index closer in line with the operation of most local systems.
URLs in field 856 created using Passport or CatME and viewed in Connexion:
  • Resolves the problem in which a URL in a record created using Passport or CatME was missing when viewed in Connexion on the same day.
Connexion larger record size:
  • Previously the system limited records to 50 occurrences of the same variable field. Connexion now supports creating bibliographic records without this limitation.
Bypass Active Records logoff warning:
  • A new preference that allows you to bypass the Active Records logoff warning and provides a faster system exit.
Display Holdings:
  • Under Display Holdings, a bar will appear beneath the command lists on the record screen, asking which level of holdings you wish to view. This change allows you to obtain holdings displays via the keyboard only, without using the mouse.
CatExpress LCCN searching:
  • If searching by LCCN on the Express Basic Screen, you will need to use the index label "nl:". No change is necessary if entering the LCCN on the Advanced Search screen, and choosing LCCN as the search.
Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission
 

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OCLC Digitization & Preservation  

COLORADO'S HISTORIC NEWSPAPER COLLECTION
Colorado first state to provide a statewide and local view of historic events and people

The Colorado State Library, the Colorado Digitization Program and the Colorado Historical Society have partnered to create "Colorado's Historic Newspaper Collection."

"For the first time, through the digitization of historic newspapers, Colorado's Historic Newspaper Collection is able to provide students, educators, historians and genealogists with full-text access to important resources that reveal the history, politics, social and economic development of Colorado and the surrounding region," said Lizbeth Bishoff, Vice President, OCLC Digital Collection and Preservation Services.

The newspapers were digitized from the microfilm version of the papers owned by the Colorado Historical Society. OCLC completed further processing using software specifically designed for historic newspapers by Olive Software Inc. to create the database.

Read the full story at <http://www5.oclc.org/downloads/design/abstracts/05172004/coloradoolive.htm>.

See Colorado's Historic Newspaper Collection at <http://www.cdpheritage.org/newspapers/>.

Learn more about Olive Historical Newspaper Collection Software at <http://www.oclc.org/olive/default.htm>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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RARE LEWIS AND CLARK JOURNALS AVAILABLE ONLINE
Wisconsin Historical Society uses CONTENTdm to share rare Lewis and Clark journals.

The Wisconsin Historical Society's "American Journeys" collection provides students, teachers, and anyone interested in American history with 160 firsthand accounts of history to supplement their educational experience. "American Journeys" was originally created for students exploring the National History Day 2004 theme, "Exploration, Encounter & Exchange," but is finding audiences of all ages around the globe.

"American Journeys" also contains nearly 4,000 pages of journals, reports and illustrations from the Lewis and Clark expedition, including original manuscripts. The bi-centennial of the famous expedition on May 4 only added to the celebrity of the collection.

The Wisconsin Historical Society used CONTENTdm Digital Collection Management Software, and worked with OCLC  to combine page images, electronic texts and metadata into an effective Web resource for students.

"The flexibility with which we could customize the metadata for American Journeys was very helpful. With CONTENTdm, we were able to do exactly what we envisioned for our target audiences," said Michael Edmonds, Deputy Director, Library-Archives Division, Wisconsin Historical Society.

Funded by the U.S. Institute of Museum & Library Services and by private donors, "American Journeys" is a collaborative project of the Wisconsin Historical Society and National History Day. "American Journeys" is used by roughly 600 unique visitors per day, from 70 different countries, and over half of the users identify themselves as high school students or teachers.

Read the full story at <http://www5.oclc.org/downloads/design/pr/03312004/WisconsinHistorical.htm>.

View the "American Journeys" collection at <http://www.americanjourneys.org/index.asp>.

Visit the CONTENTdm Web site to learn more about its features and functionality - <http://www.oclc.org/contentdm/default.htm>.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: </netserv/netserv.html>