January/February  2003  vol.9  no.1 issn 1082-4383  





Highlights in this Issue

New netLibrary Shared Collection Offer Available for Nebraska Libraries
The Nebraska Library Commission and NEBASE are partnering with SOLINET, another OCLC network, to offer a new shared collection of netLibrary eBooks.

Books in Print Lists Makes Book Ordering Easier
Neligh Public Library discovers hidden treasure in Books in Print.

Vernon Library Supplies Offers Discount to Nebraska Libraries
Vernon Library Supplies is now offering direct discounts to Nebraska libraries through the Nebraska Library Commission for the 2003 year.

OCLC Web Information Sessions
Stress free Spanish language collection development.

OCLC CatExpress Offer for New Subscribers: 13 Months for the Price of 12
NEBASE is offering a free trial month of OCLC CatExpress access to new subscribers.


Table of Contents


  Two New NEBASE Full Cataloging Members
  New netLibrary Shared Collection Offer Available for Nebraska Libraries
  Serials Cataloging Basics Workshop Offered
  NEBASE Workshop Calendar
  Database Tips & Tricks: Searching for Biographies in WorldCat Using the Biographies Subtype Limit
  Books in Print Lists Makes Book Ordering Easier
  How to use the Books in Print List Feature
  Searching the OmniFile Full Text Database Using the New H.W. Wilson Interface
  Serials Solutions Announces Two New Linking Services
  H. W. Wilson Spring Promotion
  Vernon Library Supplies Offers Discount to Nebraska Libraries
  Ingram Library Services Extends Discounts to Public Schools
  OCLC NEWS     
  OCLC Product of the Month: Language Sets
  OCLC Members Council 2002-2003 Plan Available on OCLC Website
  OCLC Web Information Sessions
  OCLC Web Information Session Archive
  Put OCLC on Your ALA Midwinter Schedule
  OCLC FirstSearch Service Enhancements
  OCLC ILL "Lender LDR" Enhancement
  OCLC ILL Non-Supplier Status
  OCLC ILL Web Interface: Using Custom Holdings
  OCLC CatExpress Offer for New Subscribers: 13 Months for the Price of 12
  OCLC CatExpress User Guide, 4th Edition, Now Available
  End of Support for Passport for Cataloging
  OCLC-MARC Format Update 2002
  Change in Entry of Diacritics in Connexion Planned for February 2003
  OCLC Connexion Browser: An OCLC Tutorial - Revised
  OCLC Connexion Monthly Maintenance Installations
  Relieve Budget Worries with the OCLC PromptCat Service

Past issues of N3





Congratulations to our two new NEBASE full cataloging members:
St. Gregory the Great Seminary  (GEJ) and Our Lady of Guadalupe Seminary (OLDGD). Previously CatExpress members, both seminaries have moved up to full cataloging members of NEBASE.


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The Nebraska Library Commission and NEBASE are pleased to announce a new offer of netLibrary eBooksfor 2003. This year we are partnering with another OCLC regional network, SOLINET, in the purchase of a new and larger shared collection. The new Shared Collection will include new content from the top academic and trade publishers in subjects suited for academic, public and school libraries. The goal for this collection is 10,000 titles. As libraries purchase into the collection, titles will be bought and made available. The first part of the collection is expected to be available in spring of 2003.

As a subscriber, the following features will be available to you:

Orders for the Shared Collection III are now being accepted, and the offer is expected to remain open through Friday, June 13, 2003.

For complete information on the new collection please visit the Network Services web site at: </netserv/netlibrary2003.html>.

We have included answers to several questions libraries may have about netLibrary and the shared collection offer. Please feel free to read through to find out more about the new 2003 shared collection.

How many titles will be in the collection?
We estimate that the collection will close in 2003 with between 8,000 and 10,000 different titles. As money is collected from libraries that want to participate in the collection, and there is a pool of funds, the initial titles will be purchased for the collection. Titles will be added as more libraries join the collection. The more libraries participating in collection, the more titles the collection will have.

The last time SOLINET offered an eBook collection to its members was in late spring 2001. They purchased the first 2,000+ titles in September 2001, and continued to add titles through June 30, 2002, when the collection closed with 11,311 unique titles and 2,440 multiple copies of those titles.

How will eBook titles for the Shared Collection be selected?
SOLINET Library Products & Services staff work with netLibrary's collection development librarians to maintain a collection development profile that specifies acceptable publication dates, subjects, and publishers. A few of netLibrary's publisher partners will not sell their content to consortia.

In addition, SOLINET values input from all participants, and works closely with a Shared Collection Development Advisory Committee. The advisory committee is made up of seven librarians from academic, public, and special libraries in the SOLINET region. Any participant in the new collection can send content suggestions and feedback to Timothy Cherubini, Library Products & Services Manager, at <tcherubini@solinet.net>.

What is the cost?
The Shared Collection III provides participants with ongoing prepaid access, rather than annual subscription access. This means that rather than paying an additional access fee annually, participants will not have to pay any access fees for the collection for at least five years. At the end of five years, netLibrary has the option of charging an access fee for future use of the collection. A fee will be charged by netLibrary in the event that technology changes require netLibrary to significantly upgrade or modify its current technology. If netLibrary does not face a significant technology upgrade before 2008, then the fee will not be assessed until necessary. This fee would be divided up among participating libraries that opt to continue their access to the titles. At this time, netLibrary is unable to provide an approximate amount for this possible fee.

How was the pricing determined for this collection?
As with our other shared collections, SOLINET worked closely with netLibrary to forecast the amount of content in the coming year that will meet our collection development profile. Based on the amount of quality content and anticipated member participation, we set pricing that will provide members with affordable access to a large general collection of current eBooks.

Why do earlier netLibrary collections offer perpetual access with no additional fees, but the new collection only provides guaranteed five-year access with no additional fees?
After the purchase of netLibrary by OCLC, the access options provided to all netLibrary users replaced perpetual access with "prepaid ongoing access." For more information, please see "What is the cost" above.

What additional funding is available for small public and school libraries?
The Nebraska Library Commission has a limited amount of money to assist libraries in the purchase of the new netLibrary shared collection. This funding is available to public libraries with fewer than 5,000 cardholders or school libraries with fewer than 500 students. These libraries fall below the $250 minimum purchase requirement. Libraries can apply for $125 or the difference in their calculated cost and the minimum purchase cost of $250. For more details please visit </netserv/netlibraryfunding.html>.

When will the MARC records be available?
The initial set of MARC records should be available from OCLC for downloading within a month or two of the available eBooks. After the initial batch, there will be several additional files to download as titles are added to the collection.

How will I be notified when more titles or MARC records are available?
The primary contact listed on your Shared Collection order form will be automatically added to a netlib distribution list. All announcements and new title lists will be sent out on this list via e-mail. If you'd like to add additional contacts to the list, you can do so by sending an e-mail to Jeannette Powell .

How will users access the eBooks?
If your library orders and downloads the free MARC records for the collection, then users will be able to access the eBooks directly from your OPAC. Each eBook's OCLC MARC record will contain the book's URL in the 856 field. Users can click on the URL to be sent directly to the eBook, where they will be prompted to log in.

Each user must create a netLibrary account from an IP authenticated computer at your institution. To do this, users will go to <www.netlibrary.com> and click on "create an account" on the right side of the screen. Creating an account requires each user to provide his or her name and e-mail address as well as creating a user name and password for future access. Libraries without IP addresses will have an alternative method of access set up by NLC.

If your library does not have the MARC records loaded, users can go to <www.netlibrary.com> and log in. Once logged in, they can complete a search to access all eBooks owned by your library.

Will the netLibrary page have my institution name branded on it?
Yes, when your users log in to access an eBook, the top of the page will indicate that it is your library's eBook collection (i.e. "Hruska Memorial Library eBook Collection").

Can I change policy settings, such as checkout period, for my library?
No, all policy settings, including the four-hour checkout period, apply to the entire shared collection and its participants.

If a user from another participating library has an eBook checked out, will my patron be able to use the same title?
No, just like a print book, each copy can only be checked out by one user at a time. Multiple copies will be added to the collection based on usage of the titles. This should help eliminate the number of turnaways users will experience. Because the checkout period is set at four hours, and statistics show us that users get what they want and get out rather than browsing the eBooks, we have not experienced a high number of turnaways.

Does the shared collection provide remote access?
Yes, but with a caveat. Because netLibrary uses your institution's IP addresses to authenticate users, all users must create a netLibrary account from an IP authenticated computer at your institution. Once the user creates his or her account from the IP-authenticated computer, he or she will be affiliated with your library and can use the user name/password to access the eBook from any computer with internet access. Libraries that do not have IP addresses will have secure pages created by NLC staff to enable remote access.

Can users print from the eBooks?
Yes, users can print one page at a time. To print several sequential pages, users must print the current page, turn the page (with the "next" arrow), print the new page, and so forth.

Will training workshops be provided for libraries?
The Nebraska Library Commission Network Services Department will provide training workshops on how to use netLibrary in the spring and summer of 2003. Workshops will be held in each library system. Training information will be made available over the TRIAL mailing list, N3 newsletter, and the Commission Web Site.

Please contact a member of the Network Services Department at 402-471-2045 or 800-307-2665, or e-mail us at Network Services.

Shannon Behrhorst
Network Services Director
Nebraska Library Commission

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NEBASE has added two Serials Cataloging Basics workshops to its spring calendar. Margaret Mering, Principle Serials Cataloger at the University of Nebraska at Lincoln will teach the workshop on March 12 and again on March 28 at the Nebraska Library Commission offices in Lincoln.

This workshop will provide an introduction to the cataloging of serial publications. It will cover changes to serials cataloging rules found in the most recent amendments to AACR2. Workshop topics will include defining what is and is not a serial, reviewing the parts of a catalog record that are unique to serials, learning what are considered major and minor title changes, and cataloging electronic journals.

Cataloging staff who are new to cataloging serials on the OCLC system or wanting a refresher are the target audience for the 6 hour workshop.

To find out more about the workshop, prerequisites and how to register, please visit the NEBASE OCLC Workshop web site at: </netserv/nebase/oclcworkshopsdesc.html>.

Shannon Behrhorst
Network Services Director
Nebraska Library Commission

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The following workshops have been scheduled. The location and date as well as a description of each of the workshops can be found at </netserv/nebase/oclcworkshopsdesc.html>.  To register for any of the workshops,  please complete the online registration form at </netserv/nebase/oclcworkshops.html#reg>. The workshop fee for NEBASE libraries is $10.  If you are not a NEBASE library*, please check the registration form for your workshop fee. If you have any questions, please contact Jeannette Powell at 402-471-7740 or 800-307-2665 or e-mail Jeannette Powell for registration fee.

*NEBASE libraries are Nebraska libraries who use OCLC cataloging or interlibrary loan services or who subscribe to FirstSearch. Although libraries who subscribe only to FirstSearch are eligible to pay the $10 workshop fee, they must pay by check.

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Awhile back OCLC added three new Subtype limit menus to the WorldCat database. These menus, which appear immediately beneath the "Limit type to" area of the Advanced Search screen, include Audience subtype limits (any, juvenile, not juvenile), Content subtype limits (fiction, not fiction, biography, thesis/dissertation, music, non-music recording), and Format subtype limits (large print, Braille, manuscript, microform, not microform, CD audio, cassette recording, LP recording, VHS tape, DVD video).

Several of these new limit options have obvious value. If you're interested in juvenile fiction about divorce, for instance, being able to apply the juvenile and fiction limiters saves you from having to scroll through thousands of records for adult non-fiction books on the topic. Unfortunately, at least at first glance, it's easy to underestimate the value of some of the other new limit options. For example, when I first noticed the biography limit option, I dismissed it as something I'd probably never use. My thinking was, if you wanted to search for a biographical book about a person, wouldn't you just do a subject search on that person's name?

Of course, this works well when you know the name of the person whose biography you'd like to read. But what if you don't? What if you like to learn about history by reading biographies of people who lived through certain historical events? What if you're a student researching potential careers and you'd like to read about someone who worked in a particular field? What if you were recently diagnosed with a medical condition and you'd like to read about someone else who's suffered from the same thing? In these instances, the biography limit option comes in quite handy.

To search for biographies when you don't have a particular person in mind, try typing into the first "Search for:" box on the Advanced Search screen a word or phrase that describes a time period, a career, a medical condition, or some other topic that interests you. Select either Subject or Keyword from the corresponding drop-down index menu. Scroll down to the Subtype limits area of the screen and select Biography from the drop-down Content menu. Click on the Search button. This should retrieve a list of biographies and autobiographies that are in some way related to the terms you typed in the first "Search for:" box.

Here are some examples of searches you might perform:

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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The headline reads: "Eureka! Hidden treasure has been uncovered at the Neligh Public Library". Within the Nebraska Library Commission's free databases is a miracle program for our library and staff. Books in Print. With the help of Allana Novotny, we now use "lists" in Books in Print to do our book order.

Using the "lists" in Books in Print has greatly simplified our book ordering process and has nearly erased Works Database headaches. Each staff member enters the books he or she wants to consider ordering by choosing select. Books in Print provides the records, synopses, reviews, awards, book company availability, and even author biographies. From lists, we choose our selections. We can even tell how many copies of a selection our book company has in its warehouse. Next, the chosen titles are transferred to an order list, a brief record is chosen and we e-mail the book order to the jobber. Using "move list" we transfer the book order to a new books list, ask the program to include the synopses and e-mail our patrons informing them of the upcoming titles the library will receive. If a patron asks to be put on the waiting list for a new book, we add their request to "comments" found with each book record. This comment will show up whenever we check the record. "Comments" are also used when we enter a book to consider. For example: is it a patron request, does it go with a title we already own, is this selection of particular interest in our community, etc. So far, we have created three working lists on Books in Print, they are all active and are password protected. Books in Print has become our miracle solution.

Today I needed to contact our book company about some back orders. Thanks to Books in Print, I had the full record of each questioned selection literally at my fingertips. Thank you, Books in Print and thank you Nebraska Library Commission for making my day easier by providing this wonderful resource.

Kate Ostenrude
Neligh Public Library

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Lists is a feature in Books In Print (BIP) that allows you to save your search results from one or more searches over a period of time. A list can hold up to 200 titles and will remain on the system for a default of six months unless it is deleted or the "expires on" date is changed. Titles can be added, removed or even moved from one list to another. Comments can be added for a specific title or the complete list. You can also print, e-mail and downloaded the complete list or just selected titles.

To create a new list click on the Lists icon located on the top navigational bar. Click on Create New List button. Enter a list name. Make your list name something distinct yet easy to remember. At this point you can also enter comments about the list. For example you might want to note that this is a list of titles you would like to order.

In the List Type box select Password Protected. Enter your password twice and your e-mail address. If you forget your password you can have the system e-mail it to you; however you must enter the same e-mail address that you used when you created the list. Click on the Create List button. I would STRONGLY recommend that you password protect your list. Because we have a statewide license multiple libraries have access to the account. Password protecting the list prevents accidental deletions.

Now you are ready to add titles to your list. To do this you will need to perform a search. From the results screen you can add selected titles or add all of the results on the current page to the list at once.

To select a title click on the box in front of the title, a checkmark will appear in the box. (See arrow A).

To add selected titles or all titles on the current results page to a list go to the Add Selected Items to Your Lists: area at the bottom of the results page. (See arrow B) Use the Add menu to add either all titles or selected titles. (See arrow C) Next, select the list you would like to add the titles to. (See arrow D) At this point you can also select Create New List to begin a new list using your current search results. Click on the Add button. If your list is password protected you will need to enter your password. Keep in mind that you may have more than one page of search results. By default 25 records will be displayed per page. You can increase this number to 50, 75 or 100 by using the drop down Display box. (See arrow E) If you would like to continue to add titles to your Lists you will need to use the back button to return to your search results.

You can also add an item to a list from the Full Description screen. When you are viewing the full description of a record scroll to the bottom of the screen, here you will find an area labeled Add This Item To. In the dropdown box select the name of the list you would like to add the title to.

After you have created a list there are a number of actions that can be performed on the entire list. Under the Actions for the entire list: you can do the following:

You can also perform a number of different actions on selected titles in the List. The Actions for Selected Titles drop down box includes the following options: printing, e-mailing, downloading, add/edit Comments, deleting a title or moving titles from one list to another. To select one or more titles click on the box in front of the title you would like to select. Note: you can only select titles from one screen at a time. After you have selected one or more titles you can choose an action from the dropdown box.

When you are finished with a list please be kind to the rest of us and delete it. To delete a list select Delete this List in the Actions for the entire list drop down menu.

Allana Novotny
Network Services Librarian
Nebraska Library Commission

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When you access the H. W. Wilson OmniFile Full Text Select and Wilson Biographies Plus Illustrated, you will see a new interface. There have been a number of great enhancements that improve both of these databases. One of the major enhancements is how searching works in the OmniFile and the ability to search the full text of documents.

There are two types of searching available in the Wilson interface: Guided Search and Search. The Guided Search screen is sometimes referred to as the Advanced Search. It is designed to help users enter a search and is the default search screen. The options available for the Guided Search will depend on which database you are searching. When using the Guided Search in the OmniFile Full Text Select the default search "As" field is the All field. There is a set of rules the search engine follows when it performs an All search. A search in the All field will search for the term(s) entered and all stemmed alternatives of the term(s). As the search is processed it will first find matches in the Subject field and results that match will receive a 100% ranking. Next, it will use the database's Thesaurus to identify any preferred or used for subject headings. For example if you did a search on flu it would find the subject heading of Influenza since that is the subject heading that is used for flu. These results will receive a score of 90%. Any terms that partially match subject fields will receive an 80% score. At this point the search engine will start looking at the documents to see how often a word occurs in relation to the size of the document and the proximity of the search terms and assign scores to the results. These results will receive a score of 70% or below. The system will also sort each percentage category by date. For example all results that receive a score of 100% will be sorted by date with the newest records first. It will then sort all records with a score of 90% by date and so on.

Another useful search "As" field is the Journal Name. This will allow you to limit your search to a specific journal title. You may also notice that there is a Source field. The difference between the Journal Name and the Source field is that the Journal Name only contains the name of the journal, while the Source includes the journal name, volume number, publication date, and page numbers. A complete list of titles that are included in the database can be found in Help under the Journal Directory tab.

An additional improvement includes the addition of the "Text" field as a new field to search. This field will search the full text of the documents. To search for a phrase using the Text field enclose the terms in quotations. Other limiters that are available include dates, document type, physical description and subject area.

The Search screen, which is sometimes referred to as the Basic Search, can be accessed by clicking on the icon located on the left navigational bar. The Search screen is used for natural language searching and Boolean searching. When a natural language search is entered the search engine factors in a number of things including how often a word occurs in relation to the size of the document and the proximity of the search terms. Search terms are automatically stemmed and included in the search. To prevent automatic stemming enclose search terms in quotation marks.

The Search screen can also be used to construct searches using both Search and Boolean operators. In addition to the basic Boolean operators the Wilson Interface now provides users with a number of search operators. These operators will appeal to the advanced searchers who need precise control over their searches. Some of the unique operators include: paragraph, sentence and wildcard. The paragraph and sentence operators allow you to search for terms that must appear in either the same paragraph or sentence. The wildcard search allows you to find specific forms of a word. Performing the following search: <wildcard>'librar{y,ies,ian,ians}' for example would find: library, libraries, librarian, librarians but it would not find librarianship or librarianships. The syntax of the search has to be exact in order for it to work. The word wildcard must be in brackets and the rest of the search must be enclosed in single quotes. Lastly you can NOT put spaces between the commas and the word endings. For those advanced searchers who would like to learn more, a complete list of operators can be found in help under the heading of: Boolean Operators. More information about how searches are performed can be found in the InfoCenter in the document titled Search Rules.

Allana Novotny
Network Services Librarian
Nebraska Library Commission

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Journal Linker™ and Article Linker will provide new options for linking between electronic resources

Serials Solutions announced on December 5, 2002, the development of two new linking services: Journal Linker and Article Linker. Both services provide new options for linking between a library's electronic resources. Journal Linker is available to all Serials Solutions clients today. Article Linker will be released in early 2003.

Journal Linker enables patrons to link from an abstract or index to a list of all the library's full-text holdings for that journal. From there, patrons can link to the full-text in any of the library's electronic resources. In addition, Journal Linker will display local print and microform collections, and will link to the journal's MARC record in most OPACs.

"We're very excited to offer Journal Linker as a free service enhancement to our A-to-Z title lists and full MARC records service," commented Peter McCracken, MLS, Co-Founder of Serials Solutions. "Journal Linker provides the most important benefits of OpenURL resolvers at a fraction of the cost. Now every library can afford linking between their electronic resources."

For libraries interested in a full-featured OpenURL resolver, Serials Solutions will be releasing Article Linker in early 2003. Article Linker will accept OpenURLs and provide article-level links and extended services such as links to interlibrary loan services. Like Journal Linker, Article Linker will take advantage of Serials Solutions' accurate holdings data, hosting services and knowledgeable customer support.

"Serials Solutions has enjoyed tremendous success by providing real solutions to librarians and patrons," McCracken added. "Our A-to-Z lists help librarians and patrons manage and access their e-journal collections. Our full MARC records, Journal Linker and Article Linker services are natural extensions of our expertise in managing this complex data. These are powerful, easy-to-use, and affordable services for librarians and their patrons."

About Serials Solutions:
Serials Solutions LLC provides comprehensive e-journal access services to over 1000 libraries worldwide. Founded by a librarian for librarians, Serials Solutions helps librarians and patrons manage and retrieve electronic content through a variety of services. For more information, please visit <http://www.serialssolutions.com>.

Shannon Behrhorst
Network Services Director
Nebraska Library Commission

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The H.W. Wilson Company has announced an exciting Spring promotion. Academic libraries can take advantage of significant discounts on Education Full Text, Library Literature Full Text, and the new electronic version of the Bibliographic Index.

Public, Community College, and School Librarians will find attractive pricing on the Readers Guide Full Text Select, Readers Guide Full Text and more. This exceptional promotion ends March 24!

For more information:

Academic Librarians click here: <http://www.hwwilson.com/print/discounts_offers/discountpgms_academic.htm>

Community College Librarians click here:

Public Librarians click here:

School Librarians click here

Shannon Behrhorst
Network Services Director
Nebraska Library Commissio

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Vernon Library Supplies is now offering the following direct discounts to Nebraska libraries through the Nebraska Library Commission for the 2003 year:

The minimum order is $25.00.

Libraries must reference the Nebraska Library Commission when they order to receive the discount.
Orders can be placed by phone, fax, mail or on-line at the Vernon Library Supplies website, <http://www.vernlib.com>.

Vernon can supply libraries with a 2003 catalog upon request.

2851 Cole Court
Norcross, GA 30071
Toll free: 800-878-0253
Fax: 800-466-1165
E-mail: <vernon@vernlib.com>
Web site: <http://www.vernlib.com>

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NEBASE is offering a group discount to all Nebraska librarians who attend the Computers in Libraries 2003 conference. The conference is planned for March 12-14 at the Washington Hilton & Towers in Washington, DC. Detailed information about the conference can be found on the conference web page at <http://www.infotoday.com/cil2003/default.htm>.

The price of the conference with the discount is $155.00 for the three-day event (March 12-14). This is more than a 55 percent savings off the regular price. No discount rates are available for the pre- or post-conference seminars and workshops.

In addition, discount prices of $99.00 on the Computers in School Libraries conference and $185.00 for the combo of Computers in School Libraries and Computers in Libraries general conference are also available.

To register for the conference, print off the registration form located at <http://www.infotoday.com/cil2003/CIL2003Registration.pdf>. Mail the completed form to Jodene Glaesemann at the address below. Payment must accompany your registration form. Please make checks or money orders payable to Information Today, Inc. To receive the discount your registration MUST be sent to the Nebraska Library Commission. Completed registration forms must be received by February 1.

Jodene Glaesemann
Nebraska Library Commission
The Atrium
1200 N St., Suite 120
Lincoln, NE 68508-2023
Phone: 800-307-2665 or 402-471-4009

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Ingram Library Services has extended its discount program, previously available only to state-funded colleges, universities and public libraries, to all public school libraries in the State of Nebraska.


For more information on discount levels and how to order, please visit: </netserv/discount.aspx#ingram>

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