July/August 2005 Page 2 

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Nebraska Library Commission Network Services News

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OCLC News  

OCLC PRICING - 2005/2006

The OCLC Products and Services Price List for the 2005/2006 Fiscal Year is now available on the NEBASE web page at /netserv/nebase/nebserv.html.

These prices, in effect from July 1, 2005 through June 30, 2006, apply only to NEBASE members.

If you have any questions, problems, or concerns related to these prices, please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC MEMBERS COUNCIL ON THE FUTURE OF LIBRARIES

 Under the direction of President Charles Kratz (PALINET), more than 175 delegates, alternates, Board members, network and service center directors, guests, and OCLC staff participated in the recent OCLC Members Council meeting on May 15-17 in Dublin, Ohio.

The theme for this meeting was "Future Patterns of the Library Landscape: Moving Libraries Beyond Their Comfort Zones" and focused on the future of libraries worldwide, strategic objectives, OCLC membership, and projects of the Office of Research.

OCLC Members Council discussed efforts to extend the cooperative worldwide, provide services that will help libraries thrive in a Web culture, and ensure that delegates continue to focus on global initiatives in the coming years by electing, for the first time, council leadership from outside the United States.

Presentation slides, webcasts, and minutes of various meetings are available on the OCLC Members Council website at http://www.oclc.org/memberscouncil/meetings/2005/default.htm

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Reference   

FIRSTSEARCH ADMIN MODULE TIP: HOW TO SKIP THE FIRSTSEARCH "HOME" PAGE

When institutions purchase more than one database on FirstSearch, their users are brought to the FirstSearch Home page to select a database to search. This is fine for users that are unfamiliar with the FirstSearch databases; but for users who already know which FirstSearch database they want to search, the FirstSearch Home page can be more of a hindrance than a help.

Now it is possible to bring users directly to the search screen of a specific FirstSearch database. To do this, an institution needs to set a default database in FirstSearch. This is done by using the FirstSearch Administrative Module and Following the steps below:

  • Access the FirstSearch Admin Module Web Site at http://firstsearch.oclc.org/admin.
  • Login with your institution's FirstSearch authorization and Admin Module password.
  • Click the Authentication/Access tab.
  • In the Default Database column, select the database you want your users to go to immediately after accessing FirstSearch.
  • Click Save Changes.
  • Click Exit.
Note: Although institutions can set up direct links to individual FirstSearch databases on their web pages, IP-access to FirstSearch and HTML-coding of web links is required.

[OCLC, edition by Joyce Rambo, Reference & digital Collections Librarian, Nylink]

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OPEN WORLDCAT-ENABLED WEB TOOLS

The Open WorldCat Web site now includes information about tools that can help you more conveniently search for library materials from your PC desktop. The three tools featured on this page are:

  • Yahoo! Toolbar. This special edition on the Yahoo! Toolbar provides always-there access to Open WorldCat records via Yahoo! Search, plus the full complement of Yahoo! services.
     
  • Google Toolbar with Autolink feature. The newest version of Google Toolbar enables always-there access to Open WorldCat records through its Autolink feature. Autolink detects the presence of specific kinds of information on the current Web page and-by pressing the Autolink button on the Toolbar-links to related or lookup information for that item.
     
  • Firefox search extensions. Add WorldCat searching to the Search Bar of the popular open-source Web browser Firefox. From an ever-present browser pane, you can enter your search terms and select the search engine to be queried.
Link to more information and download links for the Yahoo! Toolbar, Google Toolbar with Autolink and Firefox search extensions from http://www.oclc.org/worldcat/open/searchtools/

[OCLC, edited]

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Resource Sharing  


CHECK YOUR OCLC ILL POLICIES

Attention OCLC ILL Libraries!

The OCLC ILL Policies Directory is the Web-based source of lending and copying policies of libraries participating in WorldCat Resource Sharing. These policies are the key to the efficient day-to-day operation of the system-they let other libraries quickly determine if and how an item you hold can be borrowed. Inaccurate or blank policies can "gum up the works" - time is lost when requests are directed to libraries that cannot fill them, causing delays.

To maximize efficiency of the OCLC ILL process, your policies need to be present and accurate in the Directory. To access the ILL Policies Directory go to http://illpolicies.oclc.org.  Log on using your ILL Authorization number and Password. Once you are in the Policies Directory, click My Units at the top of the screen to view and edit your own library's records.

NEBASE held an online training session for the Policies Directory which was recorded and is available online for you to view at your leisure. To view the Policies Directory session, go to the Online Sessions Archive web site at /netserv/training/onlinesessions/archives.html#policies  The recorded session is viewable from a web browser. You will need a sound card and either earphones or speakers. There is no cost to view this recorded session.

Instructions for entering your information into the ILL Policies Directory can also be found in the reference card, Getting Started with the OCLC ILL Policies Directory, which is available from the Directory web site at http://www.oclc.org/support/documentation/ill/libpolicies/getstart/.

The OCLC ILL Policies Directory Quick Start Tutorial shows what information you'll need to know in advance and guides you through the ILL Policies Directory interface. You can view the PDF at http://www.oclc.org/ill/migration/quickstart_policies.pdf.

In addition, Technical Bulletin 248: OCLC ILL Policies Directory, available at http://www.oclc.org/support/documentation/ill/tb/248/, provides detailed information about the OCLC ILL Policies Directory, including instructions on using the Directory and screen shots.

For assistance with changes to your ILL Policies Directory record, please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC WORLDCAT RESOURCE SHARING QUICK REFERENCE UPDATED

The OCLC WorldCat Resource Sharing Quick Reference has been updated.

This eight-page quick reference is your guide to using OCLC's WorldCat Resource Sharing system for your interlibrary loan tasks. It covers:

  • Borrowing
  • Lending
  • Constant Data
  • Custom Holdings
  • Direct Request Profiles
  • Batch Updating
  • Usage Statistics Reports
  • Administrative Functions (e.g., logging on; linking resource sharing authorizations to FirstSearch authorizations)
  • Reasons for Saying No
  • Request Manager Interlibrary Loan Status Categories
Printed copies of the WorldCat Resource Sharing Quick Reference are available at no charge, upon request. Send your request to orders@oclc.org and include the product code: REF1101.

This publication is also available online, in PDF format, at:
http://www.oclc.org/support/documentation/resourcesharing
using/refcard/WCRS.pdf.

An HTML version will shortly be available, at: http://www.oclc.org/support/documentation/resourcesharing/default.htm.

Peter Insabella
Manager, Product Documentation Content
OCLC, Inc.

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OCLC WORLDCAT RESOURCE SHARING SEARCHING CHANGE

A few libraries have contacted NEBASE asking about a search that no longer seems to work in the OCLC WorldCat Resource Sharing system.

You used to be able to put '?' as a search key to get a list of ALL your active OCLC requests. This functionality still exists, but the way you run the search has changed.

OCLC changed the searching in the OCLC WorldCat Resource Sharing system the weekend of June 11.

Searching is now done as an exact match, which means only something that the system can match up will retrieve any results. The '?' search doesn't match up exactly with anything, so it doesn't work anymore.

BUT, this does not mean that you can't still get the results that you need! You just have to do it differently. Instead of putting in a '?', enter your own library's OCLC symbol in the search box. And when you choose Borrowing Library or Lending Library, the way it searches has switched, like so:

To retrieve all requests with your library as the borrower:
(This replaces the ? - Lending Library search: instead of asking "who has loaned to me?" you now ask "who have I borrowed from?")

  • Enter your OCLC symbol in the search box
  • Choose "Borrowing Library" from the drop-down list
  • Click the Search button
To retrieve all requests with your library as the lender:
(This replaces the ? - Borrowing Library search: instead of asking "who have I loaned to?" you now ask "who has borrowed from me?")
  • Enter your OCLC symbol in the search box
  • Choose "Lending Library" from the drop-down box
  • Click the Search button
If you have further questions, please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Cataloging   

CATEXPRESS ENHANCEMENTS

The June Connexion enhancement installation, completed this past weekend, has several changes for CatExpress users:

  1. Diacritics now display correctly in all views.

  2. Results sets are now returned in main entry order, rather than by the number of holdings.

  3. The 50-field limit has been removed. Users can now add their holdings to records with more than 50 fields with no problems.

  4. The title search on the Brief search screen has been replaced with the Title Phrase search. Both Title Keyword and Title Phrase are available on the Advanced search screen.

  5. Index choices on the Advanced search screen have been updated to remove obsolete indexes, and to include the index label in the display.
If you have questions about CatExpress or the Express tab, please email Christa Burns or phone 800-307-2665 or 402-471-3107.

Linda Gabel
Cataloging Product Management
OCLC Online Computer Library Center, Inc.

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CATEXPRESS LIBRARIES - CHECK YOUR MONTHLY TRANSACTION REPORTS

Are you wondering how many titles you have left in your CatExpress subscription? Do you need accurate statistics on your cataloging activity? The OCLC CatExpress Monthly Transaction Reports have what you need.

Every month OCLC mounts Monthly Transaction Reports detailing your library's CatExpress cataloging activity on the Product Services Web. The Reports list transactions for the Current Month's activity and Year to Date activity. Year to Date activity is for the current subscription year - July 1, 2005-June 30, 2006. Reports remain available for 90 days. There is no extra cost to access the Reports. They are included as part of your CatExpress subscription.

Why do you need to know how much of your CatExpress subscription you have used?
Libraries who exceed their subscription limit may be charged $.875 for each record over the limit. If you monitor your usage and don't go over your subscription limit, you can avoid having to pay any extra charges at the end of the subscription year.

For detailed information about the Monthly Transaction Reports and instructions on how to use them, see the NEBASE CatExpress web site at /netserv/nebase/catxreports.html.

If you have further questions, please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns .

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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JOIN THE NEBASE DEWEY GROUP PURCHASE

Join the NEBASE Dewey Group - save money on the print and web versions of the DDC!

Dewey in Print

The NEBASE Dewey Group has been expanded to include the print versions of the Abridged Edition 14 of the Dewey Decimal Classification (DDC) and the 22nd edition of the unabridged Dewey Decimal Classification.

OCLC is offering 10% off of the original price on the DDC 22 and Abridged Edition 14 in print.

If you are interested in ordering the DDC 22 or Abridged Edition 14 in print through our NEBASE group, please e-mail Jeannette Powell. Include the following information:

  • Your name
  • Institution
  • Mailing address
  • Which version(s) you would like to purchase - DDC 22 and/or Abridged Edition 14
  • How many copies you would like
For more information about the DDC, please visit http://www.oclc.org/dewey/.

Dewey on the Web

Now your library can benefit from web-based access to an enhanced version of the Dewey Decimal Classification (DDC) database through WebDewey or Abridged WebDewey. OCLC is offering a discounted price to users who join the NEBASE Dewey Group.

The current WebDewey & Abridged WebDewey Group subscription year runs from January 1, 2005 - December 31, 2005. Libraries may join the WebDewey & Abridged WebDewey Group at any time. Midyear subscriptions will be prorated. Orders must be received by the 15th of the month for a start date of the 1st of the following month.

WebDewey and Abridged WebDewey, which correspond to the unabridged and abridged print editions, are updated on a quarterly basis, bringing you ongoing updates implemented by the Dewey editorial team almost as soon as they occur. The Web versions also offer additional electronic functionality not available in the print editions to make your classification work more efficient.

If your collection holds less than 20,000 titles, Abridged WebDewey is for you. It gives you access to an enhanced version of the Abridged Dewey. Abridged WebDewey is based on the new Abridged Edition 14.

WebDewey has been based on the enhanced DDC 22 database since June 2003.

To see a hands-on demo of WebDewey, you can watch the NEBASE "Introduction to WebDewey" online session which was recorded and is available online for you to view at your leisure. The recorded session is viewable from a web browser. You will need a sound card and either earphones or speakers. There is no cost to view this recorded session. To view the WebDewey session, go to the Online Sessions Archive web site at:
/netserv/training/onlinesessions/archives.html#webdewey.

For more information about web access to the DDC, go to http://www.oclc.org/dewey/versions/default.htm.
 
If your library is interested in subscribing to WebDewey or Abridged WebDewey, you will find pricing information and the online Order Form at /netserv/nebase/deweyorder.html.

Libraries who wish to order any Dewey product do not have to be members of OCLC. Any library can subscribe - Dewey products are available to both OCLC member and non-member libraries.

If you have any questions about DDC 22, Abridged Edition 14, WebDewey, Abridged WebDewey or the NEBASE Group, please email Christa Burns, or phone 402-471-3107, or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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CONNEXION CATALOGING STATISTICS NOW AVAILABLE ONLINE

OCLC Connexion activity has been added to the OCLC Usage Statistics website at: http://www.stats.oclc.org/.

You can log on with any OCLC authorization number and password. You can also follow a link directly from Connexion browser useful links. (OCLC will be adding the link to the client useful links in July.)

You can view statistics by institution or by authorization number. Reports are available for both client and browser activity. Daily reports are available for the current month. Monthly reports will be available for 18 months.

You can set up an automatic email of reports, and you can download the reports into a spreadsheet for local manipulation.

If you have further questions, please contact NEBASE, 402-471-3107, 800-307-2665 or email: Christa Burns .

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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CONNEXION CLIENT 1.40 RELEASE MOVED TO JULY

Connexion client 1.40 release has been moved from June to July.

June was a very busy month for many of us, including libraries completing their migration, and support staff at OCLC regional service providers and in OCLC Customer Support helping staff with migration issues. Moving the client release from June to early July helped us to complete migration before introducing the client, so that support staff will be available to help with upgrades if needed.

For more information about the upcoming changes to client 1.40, please see http://www.oclc.org/connexion/interface/client/enhancements/future.htm.

The following updates have been made on this page recently:

Client 1.40 will now include:

  • updates to text string functionality; the cursor is now left at the end of the text, even if your text crosses cells.

  • a new "align-right" option for cataloging with the Arabic (and Hebrew) script.

  • a Chinese (Simplified) interface (previously Chinese (Traditional) and Japanese interfaces were announced).
The following enhancements were previously announced as "July-September", but they are now updated to "July":
  • Hebrew, Cyrillic, and Greek script cataloging.

  • Access to the HKCAN (Hong Kong Chinese Authority Names) database.
Watch for more information about the client release in the coming weeks.

David Whitehair
Connexion Client Product Manager
OCLC Cataloging and Metadata Services

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NOW AVAILABLE: SEARCHING WORLDCAT QUICK REFERENCE

The newest addition to OCLC's product documentation list is the Searching WorldCat Quick Reference. Whether you use the Connexion browser interface, the Connexion client interface, or both, this 8-page document will provide the essential information you need to use OCLC's Cataloging user interfaces effectively.

Some of the topics covered in this document are:

  • Command line searching and browsing
  • Guided searching and browsing
  • Numeric searches
  • Keyword searches
  • Derived searches
  • Guidelines for qualifying, combining and expanding searches
  • Links to additional documentation
  • Whom to contact for support with OCLC's Connexion service
The Searching WorldCat Quick Reference is available in both HTML and PDF formats at: http://www.oclc.org/support/documentation/worldcat/searching/refcard/.

Printed copies can be obtained (at no charge) by sending an e-mail to orders@oclc.org. 

Peter Insabella
Manager, Product Documentation Content
OCLC, Inc.

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PERMA-BOUND BOOKS ADDED TO PROMPTCAT VENDOR LIST

OCLC has added Perma-Bound Books, a division of Hertzberg-New Method, Inc. as a PromptCat vendor.

Perma-Bound serves K-12 schools and libraries, offering more that 43,000 titles from 400 publishers. Nearly all of the titles are pre-bound in Perma-Bound's patented bindings, renowned for their durability and recognized by the Library Binding Institute. The company's corporate offices are located in Jacksonville, Illinois, with additional facilities in Willowdale, Ontario, and 130 sales representatives located in the 50 states and abroad.

Additional services offered by Perma-Bound include online catalog ordering, complete cataloging and processing, and a collection development/analysis service for librarians. Perma-Bound is also a Renaissance Learning software distributor. With over 150 years in the binding industry, the company celebrated the 35th anniversary of the Perma-Bound line in 2004.

To find out more about Perma-Bound, visit their Web Site at
http://www.perma-bound.com .

Libraries may now sign up for PromptCat with Perma-Bound as a vendor.

To see a list of all PromptCat vendors, go to http://www.oclc.org/promptcat/about/vendors/.

For more information on the PromptCat service, see: http://www.oclc.org/promptcat/default.htm or contact NEBASE at 402-471-3107 or 800-307-2665.

[OCLC, edited]

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USING PASSPORT FOR UNION LISTING/LOCAL HOLDINGS MAINTENANCE

This message is for those users who have both Cataloging and Union Listing capabilities on their authorizations. As of June 4, Passport no longer allows Cataloging authorizations to log on.

You have two options to continue with Union Listing:

1. When prompted to enter your autho, type the number, a comma and "uls" for the system. For example: 000-000-000,uls

OR

2. Set up a new Passport session, specific to Union List. Click Session, Create, and let the Session Guide take it from there. Make sure to choose "PRISM Union List" from the list of options. You don't need to enter the "uls" for the authorization. The system will handle it automatically.

There is no need to change your authorization numbers.

Passport for Union Listing/Local Holdings maintenance will continue until local holdings maintenance functionality is available in the Connexion browser later this year. When we have established the date for that change, we will announce it. For ongoing information about the migration, please see http://www.oclc.org/migration/. 

If you have further questions, please contact NEBASE, 402-471-3107, 800-307-2665 or email Christa Burns.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC Digitization & Preservation  

NEW CONTENTdm 4 RELEASED IN JUNE

The new version of CONTENTdm was released June 22. New features of the CONTENTdm 4 software include:

  • Ability to import multiple documents
  • Ability to import EAD finding aids
  • Flexible administrative rights
  • Ability to control usage and access
  • Expanded reporting functions
  • New user interface
  • Web-based editor
  • Ability to support broader customizations
  • Improved harvesting and support
  • XML export enhancements
  • Ability to purchase an OCR extension
For more information about CONTENTdm, please visit: http://www.oclc.org/contentdm/default.htm.

Shannon Behrhorst
Network Services Director
Nebraska Library Commission

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: /netserv/netserv.html

 


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