March/April 2005 Page 2 

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Nebraska Library Commission Network Services News

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OCLC News  

OCLC PRODUCT OF THE MONTH : OCLC OPEN WORLDCAT
 
FROM PILOT TO PROJECT

The Open WorldCat program makes records of library-owned materials in OCLC's WorldCat database available to Web users on popular Internet search, bibliographic, and bookselling sites. The result: OCLC member libraries are more visible on the Web, and their catalogs are more accessible from the sites where many people start their search for information.

The Open WorldCat program is the result of a successful pilot project that began in earnest in the summer of 2003. OCLC developed the pilot to test the concept of using the Web-specifically, bibliographic and search-engine sites-to boost library visibility to Web-based information seekers.

Users on various bibliographic sites could link to WorldCat to find libraries with items they could not find on the sites; OCLC also made limited WorldCat information available to search engines to see if WorldCat record data could be exposed within search results. The pilot successfully demonstrated this concept, as usage grew steadily into the millions of inbound links per month.

In the fall of 2004, OCLC made Open WorldCat an ongoing program that will benefit OCLC member libraries and their patrons.

When a Web user visits a site such as Yahoo! Search or Google, and enters a search phrase that matches the title of a library-owned item, the returned search results include a link to the Open WorldCat "Find in a Library" interface. Here they can enter geographic information that helps them locate the item at a library in their city, region or country.

Web users can also find Open WorldCat built into popular search applications. A special version of the Yahoo! Toolbar provides an ever-present browser pane with links to Yahoo! services and input box for direct search of WorldCat libraries.

"Opening" WorldCat records to the Web helps libraries and other institutions provide a fast, convenient service to current and potential users through familiar Web channels. Open WorldCat points more people-even those who don't typically visit libraries-to library collections as a first source of information. It promotes the value of libraries on a scale greater than any library or group could achieve alone.

To learn more about OCLC's Open WorldCat program, visit the web site at
http://www.oclc.org/worldcat/open/default.htm.

There you will find information on how Open WorldCat works, how to update the information about your library used in Open WorldCat, how to provide deep links to your libraries local catalog, a FAQ, and much more.

NEBASE has also scheduled an Online Session, "OCLC's Open WorldCat: From Pilot to Program", where you can hear more about the Open WorldCat project and see a live demo of it in action. Registration information can be found on the NEBASE Online Sessions web site at:
http://nlc.nebraska.gov/netserv/training/onlinesessions/index.html.

If you have any questions about the OCLC Open WorldCat project, email Christa Burns or call 402-471-3107 or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC MIGRATION REMINDER

Attention all OCLC Cataloging and ILL staff, the migration ends soon!

As of March 1, there are only two months left until the retirement of Passport for Cataloging, Passport for Interlibrary Loan, ILL Web, ILL ME and ILLiad 6.x.

By May 1, Passport for Cataloging users must migrate to Connexion, either the browser or the client interface. All OCLC Resource Sharing users must migrate to WorldCat Resource Sharing (previously known as the FirstSearch staff view) or upgrade to OCLC ILLiad 7.0.

CatME, CJK and Arabic interfaces will retire on July 1. All users of these interfaces must migrate to Connexion Client.

OCLC will retire Passport for Union Listing in August/September. Those who use Passport for Union List activities must migrate to the Connexion browser interface. The availability and timing for other interfaces beyond August/September is still under discussion.

Why is this happening?

Cataloging, Resource Sharing and Union Listing activities - previously available through a variety of applications - will be consolidated in three interfaces. As OCLC services are increasingly focused on the WorldCat database at their core, this change allows all member libraries to enjoy the same quality access to WorldCat. Streamlined workflows in the remaining interfaces will let you handle higher volumes without impacts on staffing. And OCLC can expand features, or introduce new services, to the widest possible group of users all at once.

Visit the OCLC Migration web site for links to helpful information, including timelines, tips on selecting a migration path, FAQs and more:
http://www.oclc.org/migration/default.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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UPDATE ON OCLC UNION LISTING MIGRATION TO CONNEXION BROWSER

Previously, OCLC announced that the functionality to maintain local holdings (LDRs) in the Connexion browser would be available in June. This date has changed.

In the August/September timeframe, libraries will be able to use the Connexion browser http://www.oclc.org/connexion/interface/browser/ to maintain holdings (LDRs), and OCLC will retire Passport for Union Listing at that time.

This date change will allow more time for OCLC to implement the browser interface for local holdings maintenance. A more specific timeframe will be provided in the next few months.

Deborah L. Bendig [edited]
Product Manager, FirstSearch WorldCat
OCLC Online Computer Library Center

 

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OPEN WORLDCAT DEEP LINKING TUTORIAL AVAILABLE

In order to help libraries get the most out of the Open WorldCat program and other OCLC services like FirstSearch, OCLC has posted a very useful tutorial on Deep Linking. Open WorldCat can help drive users to libraries and increase circulation if they are setup to support Deep Linking.

Deep Linking helps users navigate all the way to a specific record in the library online catalog after finding the item through internet search engines. Some libraries are already set up to support this, others just need to fill out a simple form which should just take a few minutes.

The tutorial is linked prominently at: http://www.oclc.org/worldcat/open/default.htm.

To learn more about the Open WorldCat program, register to attend the NEBASE Online Session, "OCLC's Open WorldCat: From Pilot to Program". Registration information can be found on the NEBASE Online Sessions web site at:
http://nlc.nebraska.gov/netserv/training/onlinesessions/index.html.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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NEW OCLC WEBCAST AVAILABLE

Gaming and the Significance for Information Literacy

How can you improve library service in the tech-centric, personalized, branded world of instant information?

Recorded at the January American Library Association Midwinter Meeting in Boston, Massachusetts, "Gaming and the Significance for Information Literacy", an OCLC Symposium, is an examination of how young people's social interaction and technology skills have created a seamless sphere fusing work, play and information-and what the impact is for the library. The dialogue begins with a definition of gaming and moves to the "experience society" and the library as the "third place."

View the webcast at http://www.oclc.org/membership/escan/default.htm.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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WATCH WORLDCAT GROW FROM YOUR WORKSTATION!

On average, a new record and 13 new holdings go into the world's richest database of library items every 10 seconds.

A new feature added to the Watch WorldCat Grow screen on the OCLC Web site now lets you view the number of holdings, as well as new records, as they are added to WorldCat.

The counter lists total holdings in WorldCat and the number of holdings added in the last 10 seconds. It also displays eight fields of the latest new record added to WorldCat-OCLC number, title, author, publisher, publication date, language, format and contributing institution.

To see the latest WorldCat record, go to [obsolete link removed].

To learn more about WorldCat, go to http://www.oclc.org/worldcat/.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Resource Sharing  



OCLC ILL SUBSCRIPTION PRICING - EVERYTHING YOU WANTED TO KNOW, BUT WERE AFRAID TO ASK!

Transaction-based OCLC resource sharing pricing ends June 30!

Effective July 1, all use of OCLC resource sharing will be on a subscription basis. As of that date, all OCLC resource sharing will be migrated to unlimited, subscription pricing.

Subscription pricing is the only pricing option for OCLC ILL after June 30.

Why is OCLC implementing this change?

  • To provide an equitable pricing model
    OCLC did not want to introduce a model that would result in a significant price increase for its members. Subscription pricing keeps pricing similar to what you are paying today, while still enabling OCLC to maintain and enhance the OCLC ILL system.
  • To provide a progressive pricing model
    Subscription pricing supports the move to end-user (unmediated) service by eliminating the barrier of per-unit costs.
  • To make it easy and predictable
    Subscription pricing is just much easier to understand - one price covers 100% of your activity!
How will this benefit your library?
  • More efficient workflows
    With subscription pricing, your monthly ILL costs are fixed, and your staff no longer has to worry about the cost of every ILL transaction. Library staff often develop complex workflows or ration service in order to control costs. Subscription pricing removes the barriers, allowing libraries to adopt more efficient workflows and to adopt patron-initiated resource sharing without risking large cost increases.
  • Simplicity
    Budgeting and account management is less complicated, because subscription pricing eliminates tracking a number of different product codes and related charges.
  • Predictable pricing
    Libraries will have unlimited access to OCLC's resource sharing and union list services for a predictable price. This lets libraries take full advantage of unmediated, patron-initiated requests without the concern of increased costs.
What does Subscription ILL include?

Subscription resource sharing pricing provides unlimited access to ILL online products for a flat annual fee. Subscription resource sharing pricing includes OCLC ILL, ILL Fee Management, Statistics, and online Union Listing activity. A list of all product codes covered by the Subscription ILL Service is available at https://www3.oclc.org/app/rssub/productcodes.htm.

What is my library's Subscription ILL Price Quote?

NEBASE mailed subscription price quotes to Directors and Heads of ILL at all OCLC ILL libraries in Nebraska during the first week of February.
  • The quote is based on your library's OCLC ILL usage of the past year plus 5% - 105% of total fees from the previous 12 months - January-December 2004.
  • Access and user support fees (ie. telecommunications fees) are frozen at their current levels for both ILL and cataloging once subscription ILL or subscription cataloging has been purchased.
As a result, your telecommunications becomes unlimited. For example, if you use Flat Fee Internet and have a limited number of cataloging and ILL simultaneous users, you will no longer experience turnaways or incur overflow fees.

The price is equal to your total Access and User Support for calendar year 2004. Your telecommunications (Internet Access and Support) fee will appear as a separate line item on your invoice.

NOTE: Cataloging usage is not included in an ILL subscription. The only part that relates to cataloging is the Access cost. For full catalogers, this is your connect time for both ILL and cataloging and is frozen at the 2004 cost. For CatExpress users, there are no connect time charges, so your Access cost is only for your ILL time.
  • Lending credits will continue to be transaction based and appear as a separate line item on your monthly OCLC bill.
  • Price increases will take effect annually, on the anniversary date of a subscription order. These annual price increases will be tied to OCLC's overall price increases for the OCLC Interlibrary Loan service, NOT your usage. So, increased usage does not translate into an increased price!
NEBASE membership fees are NOT affected by this change in OCLC pricing. You can find the current NEBASE Membership Fees on our pricing web page at http://nlc.nebraska.gov/netserv/nebase/pricelist0405/memfees.html.

How do I find out more?

On January 12, NEBASE held an online session explaining the new pricing structure for OCLC ILL. You can view the recording of the session, "OCLC ILL Subscription Pricing Q & A", at:
nlc.nebraska.gov/netserv/training/onlinesessions/archives.html.

If you have any questions about ILL Subscription Pricing, email Christa Burns or call 402-471-3107 or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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RESOURCE SHARING REPORTS IN NEW OCLC USAGE STATISTICS INTERFACE

OCLC is now offering Resource Sharing reports in the new OCLC Usage Statistics interface available at http://www.stats.oclc.org.

This statistics application is available to all Resource Sharing users - you access the interface by logging in with your OCLC authorization and password. Three of the existing Resource Sharing (ILL) reports have been implemented in this interface:

  • ILL Fee Management (Borrower and Lender) Reports
  • ILL Reasons for NO (Borrower and Lender) Reports
  • Strategic Union List Journals Report
These reports are automatically available to all Resource Sharing libraries free of charge. Further information about the reports is available via the online Help in the interface.

OCLC will be making further enhancements to this interface over the coming year.

Libraries who subscribe to the ILL Management Statistics and ILL Monthly Activity Report will continue to access them via OCLC Product Services Web at http://psw.oclc.org/frames.aspx. OCLC will be moving those reports to the new OCLC Usage Statistics interface in the coming months.

Along with the Resource Sharing reports, OCLC Usage Statistics also includes the FirstSearch Usage reports and a new Open WorldCat report - Open WorldCat Clicks to Libraries report.

To learn more about the OCLC Usage Statistics, register to attend the NEBASE Online Session, "OCLC Usage Statistics: Track Your Activity in WorldCat Resource Sharing, Open WorldCat and FirstSearch". Registration information can be found on the NEBASE Online Sessions web site at:
nlc.nebraska.gov/netserv/training/onlinesessions/index.html.

Please contact NEBASE, 402-471-3107, 800-307-2665 or email Christa Burns any questions regarding the OCLC Usage Statistics.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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Cataloging   

Migrating macros from CatME to Connexion client

Are you migrating CatME macros to Connexion client?

If yes, you will want to review the presentation and read the script for the Macro-Enhancing Connexion session recently conducted by Harvey Hahn, Arlington Heights Memorial Library, and Joel Hahn, Niles Public Library District.

The presentation and script are available from the Connexion macro site at http://www.oclc.org/connexion/support/macros.htm  (See the links at the bottom of the page.) We planned to include a recording of this session on the Web site, but unfortunately there were problems with the recording. We hope that having the presentation and script are helpful.

In the session, Harvey and Joel compare macro commands in CatME and Connexion client, focusing on what is identical, similar, different, similar and obsolete. They also share several tips!

OCLC would like to thank Harvey and Joel for presenting this information. We really appreciate their ongoing sharing of their wonderful macro expertise!!! We hope this information is helpful as you migrate to Connexion.

David Whitehair
Connexion client product manager
OCLC Cataloging and Metadata Services

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CATALOGING TIP: CONNEXION CLIENT, CATME AND SAVED RECORDS

Attention OCLC Catalogers. Time is running out to finish up your work in CatME!

If you are creating original records in CatME, you must finalize them in the old systems before they are retired. This is because you cannot export new workforms, those that say "new" and have not been added to WorldCat or the Authority File, from CatME until you add the record to WorldCat or the Authority File. You will need to finalize your original cataloging in CatME first. After you contribute them in CatME, they will be updated with the control number, and then you can export them from CatME and import them into Connexion.

After you have finalized your records, you can move them from your local (offline) file in CatME to the Connexion client by exporting the records from CatME to a file and then importing the file into the Connexion client. You can only do this with existing records (those with control numbers).

How to Move Saved Records from CatME to the Client

  1. First, set up a file in the CLIENT and choose it as your default (File-->Local File Manager).
  2. Go to CatME. From Tools-->Options-->Export, create an export destination file (e.g. you could create a file on your Desktop so it will be easy to find).
  3. Go to Tools-->Options-->Batch Processing. Make sure Export (under Local Batch Processing) is checked.
  4. Open your CatME bib file and from the list of records, choose the ones you want to move to the client. (NOTE: The record must have an OCLC number. Your NEW records-original cataloging-must be finished in CatME.)
  5. From the Action menu, click on Export. Your records are now ready to export.
  6. Go to the Batch menu, choose Local Processing, check the Export box and click Start.
  7. Now go back to the CLIENT. Under File, click on Import Records.
  8. From the Browse button, find your export file (unless it is already displayed in the File to Import box). Choose "Import to Online Save File" or "Import to Local Save File." Click OK.
  9. If you chose the Local Save File option, go to Cataloging-->Search-->Local save file. Click OK in the search dialog to retrieve the whole file and Voila! There are your records.
If and when you export these records from the client to your OPAC, you will not be charged for the export. OCLC doesn't charge for export of imported records.

Back in your CatME bib file, all the successful exports will have a "c' in the Export column, and any unsuccessful exports will have an asterisk ("*').

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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CHECK YOUR CATEXPRESS MONTHLY TRANSACTION REPORTS

Are you wondering how many titles you have left in your CatExpress subscription? Do you need accurate statistics on your cataloging activity? The OCLC CatExpress Monthly Transaction Reports have what you need.

Every month OCLC mounts Monthly Transaction Reports detailing your library's CatExpress cataloging activity on the Product Services Web. The Reports list transactions for the Current Month's activity and Year to Date activity. Year to Date activity is for the current subscription year - July 1, 2004-June 30, 2005. Reports remain available for 90 days. There is no extra cost to access the Reports. They are included as part of your CatExpress subscription.

Why do you need to know how much of your CatExpress subscription you have used? Libraries who exceed their subscription limit may be charged $.84 for each record over the limit. If you monitor your usage and don't go over your subscription limit, you can avoid having to pay any extra charges at the end of the subscription year.

For detailed information about the Monthly Transaction Reports and instructions on how to use them, see the NEBASE CatExpress web site at nlc.nebraska.gov/netserv/nebase/catxreports.html.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

 

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CONNEXION CLIENT 1.30 COMING IN MARCH

This new version includes searching WorldCat enhancements, support for cataloging with CJK and Arabic scripts, a Spanish interface, plus a lot more!!

The Future Enhancements page on the Connexion Web site has been updated to include additional information about what is coming in client 1.30 (and what is coming in 1.40 in June).

Check out the additional information at:
http://www.oclc.org/connexion/interface/client/enhancements/future.htm.

David Whitehair [edited]
Connexion Client Poduct Manager
OCLC Cataloging and Metadata Services

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OCLC CONNEXION CLIENT VERSION 1.10 ENDS MARCH 1

Attention Connexion client users!

Have you upgraded to the latest version, 1.20, which was released last November? OCLC will discontinue version 1.10 on March 1. All client 1.10 users must upgrade to 1.20 to be able to log on March 1. This impacts the Connexion client interface only; it does not impact the Connexion browser interface.

You can check your version number by going to Help, About OCLC Connexion Client. The first line of the data should be: "OCLC Connexion 1.20.1766.41394 2002-2004"

If you do not have this version installed, you must upgrade before March 1!

For more information about Connexion client 1.20, and to download the software, please see the Connexion client Web site at http://www.oclc.org/connexion/interface/client/.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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OCLC CONNEXION: TUTORIAL UPDATES

Connexion Client: Batch Processing Tutorial Now Available
The Connexion client tutorial has been updated to include a batch processing tutorial.

The client tutorials are available at
http://www.oclc.org/support/training/connexion/client/tutorial/default.htm.

Connexion Browser: Searching Module Updated
The Connexion browser tutorial has been updated to include the revised module on searching. This module now introduces the search enhancements that were released last November. It covers Boolean searching, keyword and phrase searching, toggling between truncated and brief lists, and much more.

Access the tutorial at http://www.oclc.org/support/training/connexion/browser/tutorial/.

This section of the tutorial will require Macromedia Flash Player to run. It is best viewed in 1024x768 screen resolution.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

                
  

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N³ (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information. Circulation: 600. Published on PC software. Editor: Shannon Behrhorst. Word Processing: Jeannette Powell. ISSN 1082-4383 Send mail to: N³ Editor Nebraska Library Commission, The Atrium, 1200 N St., Suite 120, Lincoln, NE, 68508 Phone: 402-471-4031 or 800-307-2665 Fax: 402-471-2083 E-mail: Shannon Behrhorst Home Page: nlc.nebraska.gov/netserv/netserv.html