Nebraska Library Commission
          Network Services
        News

                september/october  1999  vol.5  no.5 issn 1082-4383

September/October Issue Highlights:
Nebraska Library Commission’s Electronic Library
CD-Rom Group Purchase Expands
Library Networks to Sponsor Steve Coffman Teleconference

"The databases they are a-changing"

This is the season for change as well as choice. It seems that we no sooner get done with the renewals of database subscriptions, then we begin training and arranging for new trials of additional databases from which we must choose and change our subscriptions in the upcoming fiscal year (2000/2001).

Sometimes there are so many choices that it is difficult to choose at all!

In an attempt to provide training and develop a higher comfort level with these databases, we have been bringing the Database Roadshow to various sites across the state. The approach we are taking in this training is different from what we have done in the past: it is more of a "holistic" approach rather than database specific. We go from general ("how to search a database") to specifics (searching for answers in the individual databases during the hands-on time).

Those of you who attended the Roadshow know that we did not restrict use to only the commercial databases but instead encouraged use of all the databases found on our home page site <nlc.nebraska.gov/databases> including our Electronic Library and the State Government Publications Online.

The Electronic Library is a reference source maintained by Library Commission staff and may be accessed and used by anyone at no cost. This database of Web sites continues to grow as new sites are discovered, checked out, and, if found to be authoritative, added to the page as links. This database holds a wealth of information (and information-rich sites!). We urge you to check this one out. (For more information on this site, see the following article.)

—Jo Budler
Nebraska Library Commission


Nebraska Library Commission’s Electronic Library Health and Fitness Links

Need to know how much Atrazine is in your community’s water? If food has been unrefrigerated for three hours after it’s cooked, is it still safe? Is kale a good source of calcium? I’ve heard that Ginkgo improves your memory, but what is it? Is there someone you know trying to lose weight and having trouble gaining inspiration? You might want to try looking at the Nebraska Library Commission’s Electronic Library Health and Fitness Web page <nlc.nebraska.gov/nsf/healthfitness.html>.

The Electronic Library < /nsf/nel.html> could be thought of as Nebraska libraries’ portable bookmark file for the World Wide Web. If you know of a terrific Web site, let us know about it and we will try to add it to the Electronic Library!

We hope that you will view the sites linked here as an aid in navigating the Internet, and that you will evaluate each site and the information found at them with good critical thinking skills.

The question about Atrazine in drinking water can be answered at All You Can Eat <www.foodnews.org>. A handy list by state and community lists Atrazine levels in drinking water, and the age at which a person living in those communities would exceed the legal lifetime cancer risk. All You Can Eat provides data on pesticides and toxic chemicals in comestibles.

As for unrefrigerated food or other food safety questions the Food Safety Project Web site sponsored by Iowa State University <www.exnet.iastate.edu/Pages/families/fs/homepage.html> provides many culinary safety tips in a variety of formats including "Food Safety Lessons" and "Ten Steps to a Safe Kitchen."

The USDA Nutrient Database <www.nal.usda.gov/fnic/cgi-bin/nut_search.pl> is a searchable database of calorie, protein, carbohydrate, dietary fiber, vitamin, mineral, lipid, and amino acid contents of foods. According to this database, kale has, in a 100 gram edible portion, 135 milligrams of calcium, 447 milligrams of potassium, 3.3 grams of protein, and 2 grams of fiber.

One of my favorite new additions to the Health and Fitness Web page is myHealtheon <www. myhealtheon.com>. One of the most useful features is a searchable 4,000 article medical encyclopedia with images describing health conditions, procedures, and treatments. Special sections offer tips on nutrition and fitness, and information on drugs and herbs. There is even a healthcare directory, searchable by specialty, location, years of practice, and other indexes. I checked here for information on Gingko and found a nice article that described the health claims, plant origin, preparation, and possible side effects as well as an article entitled "Add a Dose of Caution to Herbal Remedies."

Weight loss sites abound here with Cyberdiet <www.cyberdiet.com>, Ways to Win at Weight Loss <www.fda.gov/fdac/reprints/weight.html>, Redbook’s Diet and Health <www.homearts.com/rb/toc/00rbhec1.htm>, and many of the more general health resources like Columbia University’s Complete Home Medical Guide <cpmcnet.columbia.edu/texts/guide> or National Institutes of Health Consumer Health Information<www.nih.gov/health/consumer/conicd.htm>.

These are only a few of the links from the Nebraska Library Commission’s Electronic Library Health and Fitness Web page. Please take time to browse the links at this site and suggest new links by clicking on the Information Services e-mail link at the bottom of the page.

—Julie Pinnell
Nebraska Library Commission

CD-ROM Group Purchase Expands

Librarians have new options to choose from the Fall NEBASE/BCR CD-ROM Group Purchase. BCR’s new partnership with Data Base Plus, Inc., now allows BCR to offer multi-use license packs, packages that may include a teacher’s edition, lab pack or site license, for some titles as part of the CD-ROM group purchase.

Librarians again will be able to choose from a list of more than 200 popular CD-ROM titles, some available as multi-use license packs. These titles always are carefully selected by BCR staff (see the BCR URL: <www.bcr.org/~ids/CD-ROM/cd-bibli.html> for the process used to select the titles) and are among the most sought after by libraries and school media centers. Through the NEBASE/BCR semi-annual group purchase, these titles are available to libraries and schools at up to 40 percent off the regular retail price.

Libraries may see additional savings. The large volume of orders in the past has enabled BCR staff to negotiate additional savings on top of the initial 40 percent. BCR is mailing the packets of information, including the list of available titles, to libraries and schools the week of August 23. If you do not receive a packet and order form you may go to the Nebraska Library Commission’s home page at <nlc.nebraska.gov/netserv/cd.html>and print the order form. The deadline for orders to reach NEBASE is October 14. Send your orders to Jeannette Powell, Nebraska Library Commission, The Atrium, 1200 N Street, Suite 120, Lincoln, NE 68508-2023, or fax it to 402-471-2083, attention: Jeannette. It is imperative that you send your library’s order quickly and not wait until the last minute.

—Laura Chittivej
BCR [edited]

BRITANNICA ONLINE DISCOUNTED FOR NEBRASKA LIBRAIRES

Britannica Online is available to all Nebraska libraries through a consortial agreement that Britannica has with the Bibliographical Center for Research (BCR), located in Colorado.

Because of the large consortia base, the BCR is able to add new members to its agreement with Britannica at a cost of just $.49 per weighted user.

Weighted users are determined as such:

4 Year Colleges/Universities = 100% of Full Time Equivalents (FTE)

2 Year Colleges/ = 75% of Full Time Equivalents (FTE)

K-12 Grades K-5 - Elementary Schools = 50% of enrolled students

K-12 Grades 6-12 - Middle/High Schools - = 100% of enrolled students

Public Libraries = 5% of Population Served Add 2% of Population Served for remote dial-in access for a total of 7%.

The Britannica Online / BCR agreement runs February 1, 1999 through January 31, 2000.

New members may be added anytime during the subscription period, with their cost prorated for the appropriate number of months.

EXAMPLE:

School ABC decides to join the BCR group on Sept 1. (That accounts for 5 months still within the BCR agreement Sept 1 through Jan 31.) The ABC school has a total of 2000 students. Grades K-5 = 1000 students, so their weighted user count = 500 (50% of 1000). Grades 6-12 = 1000 students, so their weighted user count = 1000 (100% of 1000). Total weighted users = 1500 * $.49 = $735 for the entire year. Prorated for 5 months = $735 /12 * 5 = $306.25

—Becky Henry
Account Executive

LIBRARY NETWORKS TO SPONSOR STEVE COFFMAN TELECONFERENCE

What if you ran your library like Amazon.com?

Steve Coffman, the author of the controversial article "Building Earth’s Largest Library" will discuss his library philosophy during a national satellite teleconference Thursday, October 28, 1999 at 2:00 Central Standard Time at INCOLSA, Indianapolis, Indiana. The teleconference will air live across the United States at 3:00 p.m. Eastern, 1:00 p.m. Mountain, and Noon Pacific time.

Coffman’s article has generated controversy and heated discussions among librarians, library staffs, library vendors, and even some patrons since it appeared in the March, 1999 issue of Searcher.

Coffman asks:

What if we dropped our local catalogs and allowed our patrons to select anything from the 40 million items in OCLC’s WorldCat?

Suppose we stock only the most commonly requested titles and rely on other libraries, wholesalers, and publishers to supply the rest?

What if we use the Internet, electronic delivery, and low-cost shipping to bring the library to our patrons rather than requiring our patrons come to us?

Coffman, who is director of FYI, a fee-based business information service at the County of Los Angeles Public Library, admits this approach raises fundamental issues about the purpose of libraries and how they should be funded and operated.

During the teleconference Coffman and a reactor panel of librarians will discuss and debate these issues. Audience members will be able to participate directly in the program through email during question and answer sessions and in a live chat session following the broadcast.

The live satellite teleconference is available on C-band and KU-band satellites at $100 per site. Satellite downlink site coordinators will receive packets with satellite information and handouts for the attendees. Participating sites may make one videotape copy of the program for use in their own building for the life of the tape. There are no limits on number of attendees at a participating site.

Downlink sites must register by September 15, 1999. To register your site, please go to <nlc.nebraska.gov/netserv/nst.html> and fill out the form. The Nebraska Library Commission will pay the downlink fee for each site. Additional information is available at the INCOLSA Web site at <www.incolsa.net/HTML/teleconf/coff.htm> or by contacting INCOLSA at (317) 298-6570.

The teleconference is produced by INCOLSA and sponsored by INCOLSA, AMIGOS, FEDLINK, MINITEX, MLC, MLNC, NEBASE, NELINET, NYLINK, OHIONET, SOLINET, and WILS.

—Margaret Mohundro
INCOLSA

FirstSearch Success Story Winners

Congratulations to the FirstSearch success story winners. Each institution will receive $50 towards attendance at the 1999 NLA/NEMA convention.

Mullen Public Schools: Through using FirstSearch we were able to find Wilma Rudolph’s autobiography, which we then ordered through the interlibrary loan.

Gothenburg Public Library: Picture this . . . 30+ students walking through the doors of the library with 30+ different reports on diseases for their Health class. There was farmer’s lung, sleep apnea, Alzheimer’s, malaria, bipolar, asthma, bulimia, anorexia, chicken pox, measles, lyme disease, migraines, and schizophrenia, just to name a few. If that wasn’t enough they needed 3-5 different references for each disease!

Enter Super FirstSearch Librarians! What an introduction we gave them to FirstSearch! We only had two computers so we rotated the students on them and did we make believers out of them.

What a great tool for research! A few months ago we would have been overwhelmed trying to find references for these kids, but not now. We are Super FirstSearch Librarians, able to leap tall obstacles...Well, we know we still have a lot to learn but we thank you for training us and thank you Nebraska Legislature and thank you Mr. Governor, from the Gothenburg Public librarians.

Sump Memorial Library in Papillion: A patron is taking a class and required reading includes an article in a magazine that we didn’t subscribe to nor could find in another electronic database. I found the article in FirstSearch for her by using the advanced search with keyword title and the year. She was very pleased to get the 19-page article!

Sump Memorial Library in Papillion: Since the Sump Memorial Library building is only two years old and very up-to-date with technology services to the community, our membership and circulation continue to grow.

Accompanying this growth are the number of reference questions asked by students of all ages and other patrons. I have been amazed at the information people have retrieved through FirstSearch after we tried other resources in the library. FirstSearch also assists students who need a variety of resources for their assignment—they found information in a book, on the Internet, and now they need a magazine article.

This electronic database has provided our patrons a wide variety of current magazine articles on various academic levels that we, otherwise, would not be able to offer.

Grand Island Public Library: The Grand Island Public Library took their show on the road and demonstrated the FirstSearch databases to the Grand Island Chamber of Commerce Leadership Tomorrow Group. This demonstration took place at city hall using a computer and projection unit. The group was impressed with the amount of resources now available at the library as well as the quality of the material. Much interest was generated and many have become regular users of the FirstSearch databases.

We had a patron looking for information on psychologist Insoo Kim Berg who was scheduled to speak in the area. He was looking for a list of her works including scholarly journal articles and books. He also was interested in obtaining biographical information. Using WorldCat, a list of published works was found and citations for articles were listed in ArticleFirst. Wilson Select provided full text articles as well as biographical information. Credible Web sites were also accessed through NetFirst. The patron was very pleased we could provide so much information on Berg.

OCLC

OCLC

New FirstSearch Arrives

The new version of FirstSearch is now available at <newfirstsearch.oclc.org>. The newest and the previous versions will both be accessible until December.

New features include:

For information on additional new features and when they will be available, see <www.oclc.org/oclc/fs_new/features.htm>.

If you have made any changes to administrative module settings since April, please verify these changes were copied over to the new version. Any additional changes made until December in the previous version must also be made in the new version.

Watch the Nebraska Library Commission’s Calendar <nlc.nebraska.gov/calendar/libcal.html> for upcoming workshops on how to customize FirstSearch for your library.

—Devra Dragos
Nebraska Library Commission

New ILL Response: Reasons for NO

In response to requests from interlibrary loan participants, OCLC has implemented a new Interlibrary Loan response. ILL staff will have the option of giving a reason for responding no to an interlibrary loan request. Reasons are coded according to the ISO ILL 10161 standard. Not all of the reasons are useful in the OCLC ILL system; in fact, OCLC would prefer that some of them not be used as Conditional or Future Date may be the preferred response. The chart to the right shows reasons for no whose use OCLC approves. See Technical Bulletin 233 for a complete list and instructions on their use.

In Interlibrary Loan Micro Enhancer version 2.0, the codes will be supplied in a drop down list. Giving a reason is OPTIONAL; ILL staff may still simply answer NO without a reason.

Borrowers may view a Transaction History display for each request that shows the lender’s symbol and the reason for not supplying. The Transaction History also shows Retry, Conditional, Referral and Aged to next lender activity. In ILL ME version 2, borrowers will have the option to download the Transaction History with their requests.

Subscriptions for downloading monthly Reasons for No reports for both Borrower and Lender activity from the Product Services Web are available at no extra charge. The reports can help borrowers to improve lender selection and/or Custom Holdings and lenders to correct holdings and Union List discrepancies.

All libraries should have received a print copy of Technical Bulletin 233; it is also available at <www.oclc.org/oclc/tb/tb233/frames_man.htm>. For questions, contact Devra Dragos at NEBASE, 402-471-4021 or 800-307-2665, e-mail: Devra Dragos .

OCLC [edited]

 

ISO Code ISO Code
Input Text
OCLC Optional
Input Text
Lender Situation
3 lost   Item declared missing and/or withdrawn from collection.
4 non circulating non circ Item held but not available for loan.
5 not owned   Item not owned.
9 lacking   The title owned but not component part or pages requested.
10 not on shelf nos Item owned but is not charged out and not on shelf.
11 on reserve reserve Item owned but restricted to local use.
12 poor condition condition Item owned but physical condition prohibits lending or reproduction.
18 locations not found   No potential lender has been identified. [For use by referral centers.]
19 on hold   Item requested by another institution or person and will be supplied to that institution or person as soon as available.
20 policy problem policy No policy in place to permit completion of request.

OCLC Interlibrary Loan Service User Guide 2d Edition

In August, one no-charge copy of OCLC Interlibrary Loan User Guide 2d edition was distributed to each current holder of the OCLC Interlibrary Loan User Guide (MAN8149). It was accompanied by the following reference cards:

OCLC Interlibrary Loan Service Reference Card
OCLC Union List Reference Card
OCLC ILL Document Supplier Reference Card
OCLC FirstSearch/ILL Direct Request Link Reference Card
OCLC Name-Address Directory Reference Card
Searching WorldCat Reference Card

The User Guide also includes the Passport ILL template, spine label, and tab set that divides the 4 major parts of the Guide:

I. ILL Basics
II. Borrowing
III. Lending
IV. ILL Administrative Support

Many changes and new features were introduced to OCLC Interlibrary Loan while the Guide was in production. All except those represented by Technical Bulletin 233 [Reasons for No] were incorporated.

An electronic version of the User Guide and the Reference Cards will be available on the OCLC Web site.

If your institution has not received its one free copy, please contact Jeannette Powell, 471-7740 or 800-307-2665, e-mail: Jeannette Powell.

—Deb Lewis
OCLC Quality Assurance [edited]

OCLC Authority Control Combined Under One Suite of Services

OCLC is combining the OCLC Authority Control service and the WLN MARC Record Service (MARS) as two separate options under the OCLC Authority Control suite.

"OCLC and OCLC/WLN have been meeting and working together to solve libraries’ authorities challenges," said Paul McCarthy, executive director, OCLC/WLN Pacific Northwest Service Center. "The Authority Control suite will offer libraries the unique strengths of both services."

"OCLC is committed to offering quality authority control services," said Gary Houk, vice president, OCLC Services. "This new suite of services will expand options from OCLC for libraries and allow us to look to the future of authority control."

OCLC/WLN has been providing quality authority control and database preparation services to all types of libraries for nearly 10 years. In addition to its highly customized authority control services, MARS may be used to upgrade, deduplicate, merge, and correct libraries’ bibliographic records. Item field creation, holdings conversions, and smart barcoding services are also available, as is access to the National Library of Canada Canadiana authority files and Library of Congress Children’s authority files.

OCLC’s Authority Control services provide a sophisticated method of correcting bibliographic records in addition to supplying associated authority records. Developed in 1996 to reduce manual review, and incorporating improved functionality within the past year, OCLC’s second option provides an automated alternative to the customized automated MARS service.

Both options provide libraries with the opportunity to obtain updated Library of Congress and National Library of Medicine Medical Subject Headings authority records following the initial process and may be used in conjunction with other OCLC services such as RetroCon, TechPro and PromptCat in addition to online cataloging.

More information about the OCLC Authority Control suite is available from Chris Mottayaw, OCLC Conversion and Authority Control Service marketing manager, at 614-764-6476 or from Sally Smith, manager, MARC Record Services, at 360-923-4000, ext. 4056.

OCLC and WLN merged on Jan. 1, 1999, and WLN became the OCLC/WLN Pacific Northwest Service Center.

[OCLC, edited]

Users Council Explores the Next Step for the Digital Library

"We rolled up our sleeves and worked five days into three," said Brad Baker—OCLC Users Council president and university librarian, Northeastern Illinois University, Chicago, Illinois (ILLINET)—in summing up the May 16-18 Users Council meeting at OCLC. With six guest speakers and panel discussions, delegates explored best practices in building digital libraries. They called for "bold collective action" to organize resources on the Web, and they reaffirmed their commitment as OCLC members to cooperation in building digital libraries. The meeting was the first held since October 1998. A meeting scheduled for January was cancelled due to inclement weather.

The meeting topic was "Digital Library Futures: Emerging Models and Best Practices for Libraries and Consortia." It was the final meeting under the 1998/99 theme "Digital Library Futures: Libraries, OCLC and New Models of Cooperation."

"This year of exploring ‘Digital Library Futures’ most definitely underscored the strategic role that OCLC must serve on behalf of libraries, consortia, and regional networks," said Mr. Baker. "OCLC has positioned itself well in its strategic plans to help libraries provide digital library services and thrive in this new environment. The resolutions passed by Users Council commend OCLC’s progress with R&D and implementation of digital library products while emphasizing that member libraries need and want OCLC to continue to proactively develop new library standards, products, and services. OCLC’s CORC research project is a good example of this, and the excitement in Users Council over the project is unquestionably as high as I have seen for any OCLC product or service."

By unanimous votes, delegates passed four resolutions:

A resolution from the Task Force on Shared Commitments to the WorldCat Principles of Cooperation reaffirmed the principles and endorsed a new set of guidelines. The Principles of Cooperation ensure the continuing viability of WorldCat and related services to the library and information community. The resolution urges increased support and options to help libraries contribute to WorldCat, and improved compliance with the principles through education.

A resolution on Extending the WorldCat Cooperative Model to the Digital Library encouraged OCLC to apply the original cooperative development model and expanded partnering approaches to the development of digital library resources and help its members evolve in the global digital community.

A resolution on Scholarly Publishing Initiatives encouraged OCLC to support the Scholarly Publishing and Academic Resources Coalition (SPARC) and similar initiatives and encouraged libraries and networks to participate in such projects and to promote them among faculty and other library users.

A resolution from the Resource Sharing Interest Group urged OCLC to re-establish a high priority for article-level delivery in ILL Direct. (During discussion, Connie Zuga, vice president, OCLC Marketing—Reference Services and Resource Sharing, announced that the enhancement is scheduled to be introduced during the third quarter of 1999.)

Minutes from the May 1999 meeting [and other information] are available on the OCLC Users Council Web site <www.oclc.org/oclc/menu/uc.htm>. For a summary of speakers’ points, see <www.oclc.org/oclc/press/19990618.htm>.The next Users Council meeting is scheduled for Oct.3-5.

The Users Council supports OCLC’s mission by serving as a key discussion forum and communications link between member libraries, regional networks and other partners, and OCLC management. By providing a channel for recommendations and questions from Users Council delegates, approving changes in the Code of Regulations, and electing six members of the Board of Trustees, Users Council helps shape the future direction of OCLC.

[OCLC, edited]

CatME and CJK Label Printing Software Update

Some CatME for Windows version 1.10 and CJK software version 3.00 users have reported problems with printing labels. The LabelPrinter.ocx software update is available on the OCLC Web site to update your software. This update is included with the OCLC Cataloging Label Program version 1.20. If you install the new version of the Label Program, it automatically updates your CatME and CJK software, too.

This software update resolves the following problems:

When using the default font size of 12, the horizontal spacing between characters is too large which causes the label text to be too wide for the stock. This patch resolves the spacing problem so the characters are closer together and the spacing fits correctly across the label stock.

Some users with dot matrix printers reported problems with form feeds between pin-feed labels. This patch resolves form-feed problems. Some users, though, might need a new printer driver to resolve these problems.

When printing labels to a laser printer using the prompt to specify which column and row to begin printing, some users have reported that subsequent pages in the same batch also begin at the column and row specified for the first page. This patch resolves this problem. Subsequent pages in a batch begin at the top of the page.

Please Note: Some users with dot matrix printers have reported that they cannot change the font size; the printing only works correctly with the default setting of 12. Many dot matrix printers do not work with different font sizes; thus this enhancement cannot be supported. You can try different printer drivers to see if one resolves the problem. If not, you must use the default size of 12 when printing labels.

For more information about this software update and to download the software, see the CatME home page at <www.purl.org/oclc/catme> or the CJK home page at <www.oclc.org/oclc/menu/cjk.htm>.

—David Whitehair
OCLC Product Management and Implementation

Cataloging: Field 994 Questions and Answers

Question: How will field 049 change?

Answer: There are no plans to change field 049 in the immediate future. It will function exactly as it does now until OCLC symbol expansion is implemented. Further notice and documentation will be distributed well in advance of changes.

Question: How will field 049 change after symbol expansion?

Answer: When symbol expansion is implemented, 4-character holding library codes will no longer be unique across the entire system. They will be unique only in relation to the OCLC institution symbol in tag 994.

Question: What should I do with tag 994?

Answer: Currently, most libraries and systems can safely ignore or delete tag 994 during processing. It has no meaning until symbol expansion is implemented.

Exception: Z39.50 Cataloging. An announcement to Z39.50 Cataloging users is forthcoming.

Question: When are changes going to be made to Leader/22?

Answer: There are no detailed plans to change Leader/22 at this time. Implementation is planned for the distant future. We will announce changes far in advance of implementation since systems rely heavily on Leader/22 to process records from OCLC. Changes to Leader/22 will be made to align OCLC-MARC more closely with USMARC (also known as MARC21).

Question: May I have an example of tag 994?

Answer: This is not so simple as it seems. Tag 994 cannot be entered into a record and displayed. It will only be "seen" in OCLC-MARC products such as export, MARC tapes, etc. It will conform to the MARC structural conventions—e.g., the tag number is in the Record Directory, leading or trailing blanks are in subfields, etc. However, IF the tag 994 were to be displayed in the OCLC online system, it would appear as:

994 Z0 ‡b OCC

Example: Z39.50 Cataloging record retrieved by institution OCC.

Technical Bulletin 232 OCLC-MARC Processing Field 994 Added describes field 994. Installation date was June 13, 1999.

—Rich Greene
OCLC Product Management and Implementation

Winners of the OCLC Interlibrary Loan Essay Contest Named

Barbi G. Lehn, director of library services, Sinte Gleska University, Mission, South Dakota, is the grand prize winner of the "What the OCLC Interlibrary Loan Service Means to Me" essay contest, sponsored by OCLC and its U.S. regional networks and international distributors in honor of the 20th anniversary of the OCLC Interlibrary Loan (ILL) service.

Receiving $500 prizes were: Voit Gilmore, writer/lecturer, Pinehurst, North Carolina; Gretchen Hamlett, reference librarian, Delta Public Library, Delta, Colorado; Marc A. Olshan, professor of sociology, Alfred University, Alfred, New York; and Jemima Perry, circulation supervisor, City of Calabasas Library, California.

Ms. Lehn was presented with the $1,000 prize at the OCLC President’s Luncheon on June 28 in New Orleans in conjunction with the 1999 American Library Association Annual Conference.

As director of library services at Sinte Gleska University, which is located on the Rosebud Sioux Reservation, Ms. Lehn delivers library and information services to American Indians. Her library is affiliated with the MINITEX Library Information Network, the South Dakota State Library, and the South Dakota Library Network.

In her essay, Ms. Lehn paid tribute to the role OCLC plays in building pride in the university’s students about their Indian heritage.

"As part of automating the library, the 12 collection codes had to be entered into OCLC," wrote Ms. Lehn. "I took advantage of this to rename the ‘Indian’ and ‘Indian Reference’ special collections. Young people had been objecting to these terms. I went to Albert White Hat, a Lakota language instructor, and asked him for the Lakota words for the phrase ‘we remember ourselves.’ He rendered it as ‘Unkiciksuyapi.’

"Now, when I take tour groups through the library, and I show them the special collections, I explain what the name of the collection-Unkiciksuyapi-means. I tell the story of how it is in a worldwide database, how next century’s technology can be used to preserve the past centuries’ culture. This makes people around here proud again. This is what the OCLC Interlibrary Loan service means to me."

Mr. Gilmore said that the efficiency and thoroughness of the OCLC ILL service, coupled with the support of the Moore County Public Library, inspired him to participate in the essay contest.

"It is clear that the OCLC network works well and smoothly-and it is equally clear that the knowledge, dedication and skill of Library Technician Diana Belvin and her colleagues combine to produce pleased patrons such as me," wrote Mr. Gilmore. "This then is a resounding salute to the 20 years of invaluable OCLC service to our literary life and a deep bow of gratitude to the network team who make the service so valuable to our lives."

The Moore County Library, Carthage, North Carolina, is a member of the Sandhills Regional Library System, which is affiliated with the Southeastern Library Network.

Ms. Hamlett said that the OCLC ILL service helps her small, rural library better serve the community. "OCLC Interlibrary Loan service means we have access to materials far beyond our own limited scope. It means our small staff has capabilities extending beyond our own collection and that we may speak confidently with our customers, knowing our resources are varied and wide."

The Delta County Public Library is affiliated with the Bibliographical Center for Research.

Mr. Olshan uses the OCLC ILL service to help him in his research. "OCLC delivers the information that allows me to move from inspiration to finished product. Every article or chapter I’ve written was constructed on a foundation of some key source, some necessary reference, some vital piece of information uncovered through OCLC."

Alfred University’s regional network is Nylink.

Ms. Perry said that the OCLC ILL service helped her rediscover the books she read growing up in London after World War II. "What does OCLC mean to me? It means the whole world of books is mine again. It means I have been given back my childhood."

A panel of regional network directors and OCLC staff chose the winning essays from over 300 entries received from five countries.

"It was extremely difficult to choose these winners from among the wonderful essays submitted for this contest," said Phyllis B. Spies, vice president, OCLC worldwide sales. "We appreciate the creativity, thought, and time all of the entrants put into their compositions."

The winning essays will be printed in the July/August issue of the OCLC Newsletter and in a monograph that will be published later this year.

Since the OCLC ILL service began operation in 1979, libraries and OCLC have built it into one of the world’s foremost interlibrary loan networks. More than 6,000 libraries have used the ILL service to arrange 91 million interlibrary loans. Last year, 8.2 million interlibrary loans were conducted using the OCLC ILL service.

[OCLC]

Non-English Language Cataloging in WorldCat

As OCLC grows in worldwide access, more libraries where English is not their first language are contributing cataloging to WorldCat. This international cooperation can be seen in several different ways. Notes fields may be in languages other than English, and subject headings may be present from thesauri and subject schemes other than LCSH, Sears, etc. The source of the subject heading will be indicated by a code in the ‡2 of the 6XX field when the second indicator value is "7."

As a courtesy to all OCLC users, OCLC asks that you do not remove these subject headings from the master record by lock-and-replace. Different local systems vary in their ability to suppress fields from indexing or displaying. Catalogers always have the option to delete (or add) fields from the local copy of the MARC record before taking a final action such as export, produce, or update. By leaving these headings on the master record, you are ensuring the usefulness of the record for the global community. If you have questions about lock-and-replace or database enrichment, please contact your Network or OCLC service center. For more information about the enhance program, please see <www.oclc.org/oclc/cataloging/enhance/outline.htm>.

—Linda Gabel
OCLC Product Management and Implementation

OCLC’s ILL Document Supplier Program: Access Russia, Inc.

Each month OCLC profiles a participant in the ILL Document Supplier Program. This month’s [July] participant is Access Russia, Inc. (OCLC symbol A4R). The following details Access Russia’s collection, along with some ILL policies.

Access Russia, based in the San Francisco bay area, is able to deliver almost any published document from any of the countries of the former Soviet Union, including newspaper and journal articles, books, conference proceedings, deposit documents, patents, dissertations, and standards. Access Russia also utilizes a number of Russian databases to obtain needed documents. By utilizing their own special machine translating system, they are able to provide translations of these documents into English.

Access Russia has access to a number of Russian databases, specifically, Russian Science and Technology, to obtain needed documents. Charges are detailed on Access Russia’s Document Supplier Summary Sheet.

For additional information on Access Russia, see NAD record :102676, the ILL User Guide, OCLC’s Web site, or contact: Access Russia, Inc., 1000 Washington Avenue, Suite C, Albany, CA 94706, phone: 510-528-0536, fax: 510-558-9118, e-mail: <info@arussia.com>, URL Address: <www.arussia.com>

—Tony Melvyn
OCLC Reference and Resource Sharing

Editorial Policy Committee Looks Ahead to Next Editions

The Decimal Classification Editorial Policy Committee (EPC) held its 112th meeting in Washington, D.C., May 2-4.

"Meeting 112 of the Editorial Policy Committee was pivotal," said Joan S. Mitchell, editor in chief, Dewey Decimal Classification, and executive director, OCLC Forest Press. "EPC explored the needs of abridged edition users, embarked on several interim updates, and approved the first updates for the 22nd edition of the Dewey Decimal Classification."

The three-day meeting opened on Sunday evening with an address by Joseph Miller, editor of H.W. Wilson Company’s Sears List of Subject Headings. Mr. Miller presented his views on the abridged edition of the Dewey Decimal Classification.

On Monday, the committee considered a report on a survey of abridged edition users by consultant George D’Elia, professor, School of Information and Library Studies, and director, Center for Applied Research in Library and Information Science, State University of New York at Buffalo. The survey was designed to gauge how well the abridgment meets user needs, and to suggest areas in which it might be improved. "The surveys of abridged and full edition users provide a firm foundation for the continuing work of the committee," said David Balatti, director, Bibliographic Services, National Library of Canada, and chair of the Decimal Classification Editorial Policy Committee.

EPC discussed several interim updates and editorial exhibits pertaining to the unabridged 22nd edition of the Dewey Decimal Classification, scheduled for publication in 2003. The committee approved the introduction early next year of period notation for affiliated literatures, and agreed to an interim update of Table 2 -44 France in collaboration with representatives of the Bibliothèque nationale de France, the Association pour l’avancement des sciences et des techniques de la documentation (ASTED), and other French-speaking colleagues. The committee also approved updated versions of Table 1 (Standard Subdivisions) and 800 Literature for inclusion in the 22nd edition. It also approved draft schedule 540 Chemistry for review by outside experts.

EPC welcomed two new members: Lucy Evans, head of West European and Open Access Cataloguing, British Library; and Richard Baumgarten, cataloger, Johnson County Library (Overland Park, Kansas), and reference librarian, Longview Community College Library (Lee’s Summit, Missouri).

At a farewell dinner on May 3, EPC paid tribute to Susi Woodhouse, the previous United Kingdom representative; Peter Paulson, who retired as executive director of OCLC Forest Press on Dec. 31, 1998; and Judith Greene, Forest Press house editor, who retired on June 30 when the OCLC Forest Press office in Albany, New York, closed and its functions transferred to the OCLC campus in Dublin, Ohio.

The next meeting of the Editorial Policy Committee will take place on Nov. 7-9, 1999, at the Library of Congress.

The Decimal Classification Editorial Policy Committee is a joint committee of OCLC Forest Press and the American Library Association. The committee works with the editors of the Dewey Decimal Classification and advises OCLC Forest Press in matters relating to the general development of the classification. The committee’s 10 members include public, special, and academic librarians, and library educators.

OCLC Forest Press, a division of OCLC since 1988, publishes the Dewey Decimal Classification, the world’s most widely used system, and a variety of related materials.

[OCLC]

NEBASE SCHEDULE OF WORKSHOPS 1999

SEPTEMBER

10 NEBASE Annual Meeting, 8:30 am – 3:30 pm, Clifford Hardin Nebraska Center for Continuing Education, 33rd & Holdrege Streets, Lincoln, NE. Cost: $15.00 includes lunch. (This fee is non-refundable.) Participants earn 6 Continuing Education Credit Hours. For meeting agenda and registration form, please go to <nlc.nebraska.gov/netserv/nam.html>. 
Registration deadline:
August 31, 1999. You may also register by e-mailing Jeannette Powell at Jeannette Powell.


N3 (Ncubed) Newsletter is published bimonthly by the Nebraska Library Commission Network Services team. It is the intent of Network Services to promote and support libraries in their cooperative efforts to share resources and information.

Circulation: 600. Published on PC software. Editor: Jo Budler. Word Processing: Jeannette Powell. Design and Production: Joanne Corson. ISSN 1082-4383

Send mail to: N3 Editor Nebraska Library Commission The Atrium, 1200 N St. Suite 120 Lincoln, NE, 68508
Phone: 402-471-4031 or 800-307-2665
Fax: 402-471-2083
E-mail: [obsolete] Home Page: /netserv/netserv.html

         

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