July/August  2004  vol.10  no.4 issn 1082-4383  





Highlights in this Issue

Michael LaCroix Elected to OCLC Members Council Executive Committee

NEBASE Members Council Delegate Michael LaCroix was elected by the OCLC Members Council Delegates as a Delegate-at-Large to the Members Council Executive Committee.

Nebraska Libraries Receive Grants for netLibrary Purchases

A total of $887.50 was received by 9 Nebraska libraries to assist them in their purchase of the new SOLINET/NEBASE netLibrary Shared Collection.

Registrations Still Being Accepted for 2004 Roadshow

Seats are still available in all remaining 2004 Database Roadshow sessions (Kearney, Nebraska City, North Platte, Omaha, Ord, West Point), but they're going fast.

Rare Lewis and Clark Journals Available Online

Wisconsin Historical Society uses CONTENTdm to share rare Lewis and Clark journals.


Table of Contents


  Michael LaCroix Elected to OCLC Members Council Executive Committee
  NEBASE Annual Meeting - West 2004
  Nebraska Libraries Awarded Grants for netLibrary Purchases
  It's Exhibit Time
  Additional MARC Records Available for 2003 netLibrary Collection
  ERIC Database Finds a New Home
  OCLC Research Activities and FRBR
  WebJunction Celebrates One Year!
  NEBASE Workshops
  Registrations Still Being Accepted for 2004 Roadshow
  NEBASE Online Sessions Scheduled
  Statewide Databases Renewed for the 2004-2005 Year
  Thanks for the Links!
  OCLC Announces Discontinuation of Union Lists of Periodicals Database on FirstSearch
  Oxford English Dictionary Online Update
  Multiple MARC Formats
  OCLC NEWS     
  OCLC Product of the Month: ILLiad
  E-Learning Section Added to OCLC
  Link to Barnes & Noble via WorldCat
  Link to Copyright Clearance Center in FirstSearch Staff View
  OCLC ILL Functionality Enhanced in FirstSearch Staff View
  Two Easy Ways to Save Time on ILL
  Revised: Getting Started with the OCLC ILL Policies Directory
  Revised: Technical Bulletin 248: OCLC ILL Policies Directory
  Connexion Client  Macro Session Recording
  Connexion Users Group Area Now on OCLC Web Site
  OCLC Connexion  Browser Enhancements
  Colorado's Historic Newspaper Collection
  Rare Lewis and Clark Journals Available Online

Past issues of N3





We are happy to announce that NEBASE Members Council Delegate Michael LaCroix, Director of the Reinert Alumni Library at Creighton University, was elected by the OCLC Members Council Delegates as a Delegate-at-Large to the Members Council Executive Committee during the May Members Council meeting in Dublin, OH.

Michael LaCroix is in the third year of his second term representing NEBASE on the OCLC Members Council. The OCLC Members Council Executive Committee is one of five standing committees and meets six times a year to guide the activities of the council.

OCLC Members Council meets three times a year in Dublin, Ohio, home to OCLC headquarters. The meetings are attended by OCLC management, members of the OCLC Board of Trustees and the elected sixty delegates and six transitional international delegates representing regional networks and OCLC service centers.

To find out more about the OCLC Members Council, please visit the OCLC web site at: <http://www.oclc.org/memberscouncil/default.htm>. Here you can read about upcoming and past meetings, as well as view a directory of the Members Council delegates.

Shannon White Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

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On May 13th, twenty-seven librarians and media specialists gathered for the 2004 NEBASE Annual Meeting-West at the Gering Civic Center. This year's meeting contained a morning session to update Panhandle members on the work of the Network Services department and an in-depth look at the new NebraskAccess web site. Six afternoon sessions provided information on a variety of topics including: netLibrary, Web Dewey, CatExpress, Patron Books in Print, the FirstSearch WorldCat database and a Panhandle Sharing Session with Bev Russell and Cherie Longmuir.

To help alleviate a full spring schedule in the Panhandle area the next NEBASE Annual Meeting-West will be held in the fall of 2005.




Shannon White Behrhorst
Network Services/NEBASE Director

Nebraska Library Commission

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The Nebraska Library Commission offered a limited amount of grant funding to assist small public and school libraries in their purchase of the new SOLINET/NEBASE Shared Collection.

This funding was available to those public and school libraries whose price fell below the $250 minimum cost for the netLibrary collection. This included public libraries with fewer than 5,000 registered borrowers and school libraries with fewer than 500 students. Libraries could apply for $125 or the difference in their calculated cost and the minimum purchase cost of $250.

Funds for the netLibrary grants were awarded on May 21, 2004 and libraries were notified by mail.  Libraries wishing to accept the award had to submit their netLibrary orders by June 10, 2004.

A total of $887.50 was received by the following libraries to assist them in their purchase of the new SOLINET/NEBASE netLibrary Shared Collection.

Battle Creek Public Library

    Leyton Public Schools
Bayard Jr/Sr High School     Lyman Public Library
Creek Valley Middle School     Mount Michael Bendictine High School
Fairbury High School     Seward Memorial Library
Fillmore Central High School      

Libraries that received funding are required to have a staff member attend a netLibrary training session.

To find out more about the new 2004 netLibrary collection of eBooks please visit: </netserv/netlibrary2004.html>. The new 2004 netLibrary Shared Collection will include new content in subjects suited for academic, public and secondary school libraries.

If you have questions about the netLibrary grant funding available please email Shannon Behrhorst or phone 402-471-4031 / 800-307-2665.

Shannon White Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission


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Do you plan on attending the 2004 Midwest Internet Institute (MII)? If so, don't forget to stop by the Nebraska Library Commission's Network Services booth. We will be exhibiting at the conference on Tuesday and Wednesday, July 26-27 at Lincoln's Southwest High School. For more information visit the MII web site at: <http://mii.lps.org/>.

We will also be at the Nebraska Council of School Administrators Conference on August 4th and 5th at the Holiday Inn in Kearney. Drop by with any questions you may have about the new NebraskAccess interface, training, database discounts, and more. We look forward to seeing you there.

Shannon White Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

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In May 2004 an additional set of 410 MARC records, describing titles in the 2003 netLibrary Shared Collection, were made available for downloading from the OCLC Product Services Web. This brings the total number of MARC record sets associated with the 2003 Shared Collection to 13 .

If your library purchased access to the 2003 Shared Collection, you are eligible to download these MARC records at no additional cost. Why download them? According to netLibrary, integrating netLibrary MARC records into your OPAC may increase usage by as much as 300-500%!

To request instructions on accessing and downloading these records, please email Network Services or phone 800-307-2665. For additional information on MARC Records for any Nebraska Library Commission netLibrary collection, including the Publicly Accessible eBook Collection, please visit: </netserv/netlibraryrecords.html>.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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The U.S. Department of Education has awarded a five-year, $34.6 million contract to Computer Sciences Corporation (CSC) of Rockville, Maryland, to develop and operate a new database system for the Education Resources Information Center (ERIC). With the new ERIC, individuals will be able to go to one web site to search a comprehensive database of journal articles, document abstracts and descriptions and, for the first time, directly access full text. The database will include as much free full text as possible, and links will be provided to commercial sources so that individuals can purchase journal articles and other full text immediately.

Read the full press release on the U.S. Department of Education web site <http://www.ed.gov/news/pressreleases/2004/03/03182004.html>.

[OCLC Abstracts - March 29, 2004 (Vol. 7, No. 13)]

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FRBR (Functional Requirements for Bibliographic Records) is a 1998 recommendation of the International Federation of Library Associations and Institutions (IFLA) to restructure catalog databases to reflect the conceptual structure of information resources. More technically, FRBR uses an entity-relationship model of metadata for information objects, instead of the single flat record conceptualization underlying current cataloging standards. If fully implemented, FRBR would produce the biggest change cataloging has seen in the last century.

FRBR conceptualizes three groups of entities:

  • Group 1 consists of the products of intellectual or artistic endeavor (e.g., publications).
  • Group 2 comprises those entities responsible for intellectual or artistic content (a person or corporate body).
  • Group 3 includes the entities that serve as subjects of intellectual or artistic endeavor (concept, object, event, and place).
The internal subdivision of Group One entities is important as well. FRBR specifies that intellectual or artistic products include the following types of entities:
  • The work, a distinct intellectual or artistic creation which is realized through one or more expressions.
  • The expression, the intellectual or artistic realization of a work, each of which is embodied in one or more manifestations.
  • The manifestation, the physical embodiment of an expression of a work, each of which is exemplified by one or more items.
  • The item, a single exemplar of a manifestation.
In traditional cataloging, bibliographic units are described out of context. With FRBR the items must be described in context in a manner sufficient to relate the item to the other items comprising the work. AACR2 is focused on the physical manifestation while FRBR uses the four-level bibliographic structure outlined above.

Why OCLC is conducting this research and how it helps libraries
  • Having resources brought together as "works" will help users sift through the myriad information resources available
  • Widespread adoption of FRBR will produce major changes to bibliographic databases, including OCLC's WorldCat.
The goals of OCLC's FRBR research are to:
  • Test the feasibility of implementing the FRBR structure in a large catalog database.
  • Examine the issues associated with the conversion of a set of bibliographic records to conform to FRBR requirements.
OCLC is investigating the uses of the FRBR concept through four research projects.
  1. Algorithm <http://www.oclc.org/research/projects/frbr/algorithm.htm>: OCLC has developed an algorithm for "FRBRizing" bibliographic databases and has made it available for downloading at <http://www.oclc.org/research/software/frbr/default.htm>. Use of the algorithm is governed by the OCLC Research Public License, an Open Software Initiative-approved license.
  2. FictionFinder <http://www.oclc.org/research/projects/frbr/fictionfinder.htm> is a FRBR-based prototype for searching and browsing bibliographic records representing fiction in WorldCat.
  3. Case Study: The FRBRization of Humphry Clinker <http://www.oclc.org/research/projects/frbr/clinker/default.htm>.  The work chosen as a case study was Tobias Smollett's The Expedition of Humphry Clinker (first published in 1771). The eighteenth-century Clinker is an epistolary novel, presenting a series of letters from members of a particular family as they travel about Britain.

    This work was chosen because:
    • It has been previously studied by the Office of Research.
    • It is considered to be of mid-level complexity and not atypical of works in the WorldCat database. It is widely held: there are 184 records in WorldCat with over 5,000 holdings.

  4. Extending the Case of Clinker <http://www.oclc.org/research/projects/frbr/works.htm>. Researchers believed that if serious difficulties were encountered in the process of FRBRizing Clinker, then such difficulties would be likely for many other works as well.
For more information about FRBR
IFLA Study Group on the Functional Requirements for Bibliographic Records. 1998. "Functional Requirements for Bibliographic Records: Final Report." München: K. G. Saur. Available online at <http://www.ifla.org/VII/s13/frbr/frbr.pdf>. (Downloaded 29 August 2002.)

Delsey, Tom. 2002. "Functional Analysis of the MARC 21 Bibliographic and Holdings Formats." (Paper prepared for the Network Development and MARC Standards Office, Library of Congress.) Available online at <http://www.loc.gov/marc/marc-functional-analysis/functional-analysis.html>. (Downloaded 29 March 2004.)

Tillett, Barbara B. 2001. "Bibliographic Relationships." In Relationships in the Organization of Knowledge, Carol A. Bean and Rebecca Green (eds.), Dordrecht; Boston: Kluwer Academic Publishers, pp. 19-35.

[OCLC, edited]

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Launched May 12, 2003, WebJunction has steadily grown into a vibrant community of nearly 8,000 librarians sharing resources for the work they do in libraries. Significant achievements for the first year include:

  • 183,000 visits to the WebJunction site from all 50 U.S. states, 12 Canadian provinces and territories and 40 other countries
  • 700 articles, handouts, lessons, worksheets and other content items published
  • 42 courses available at WebJunction's online learning center
  • 2,000 messages posted to WebJunction message boards
Visit the WebJunction Web site <http://webjunction.org/>to learn more about this exciting new community.

[OCLC Edited]

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NEBASE workshops have been scheduled for Lincoln, Omaha, and Hastings.

For a quick glance at what workshops are scheduled and where, see the NEBASE Training Calendar at </netserv/TrainingCal.html>.

The location and date, as well as a description of each of the workshops below, can be found at </netserv/nebase/oclcworkshopsdesc.html>. To register for any of the workshops, please complete the online registration form at </netserv/nebase/oclcworkshopform.html>. The workshop fee for NEBASE libraries is $10. If you are not a NEBASE library*, please check the registration form for your workshop fee. If you have any questions, please email a HREF="/scripts/mail/mail2staff.asp?Jeannette Powell"> Jeannette Powell or phone 402-471-7740 or 800-307-2665 or for registration fee.

*NEBASE libraries are Nebraska libraries who use OCLC cataloging or interlibrary loan services or who subscribe to FirstSearch. Although libraries who subscribe only to FirstSearch are eligible to pay the $10 workshop fee, they must pay by check.

  • OCLC Connexion: Browser Interface for Cataloging
  • OCLC Connexion: Client Interface for Cataloging
  • OCLC ILL Web Interface Basics
  • OCLC Cataloging Micro Enhancer: An Alternative to Passport
  • Advanced OCLC Interlibrary Loan

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This year the Database Roadshow has been expanded to include an introduction to NebraskAccess, the new home of the statewide database program. Come learn how to navigate the NebraskAccess web site, and find out what new resources are available to help you promote and administer the database program in your library! Discover the Librarian's Toolbox, with its wealth of ready-to-use promotional and training materials! Then, as in past Roadshows, see searching techniques demonstrated and spend hands-on time practicing in the following databases: Wilson OmniFile Full Text Select, Wilson Biographies Plus Illustrated, WorldCat, Books in Print with Reviews (both Patron and Professional interfaces), and eLibrary.

Seats are still available in all remaining 2004 Database Roadshow sessions (Kearney, Nebraska City, North Platte, Omaha, Ord, West Point), but they're going fast. To reserve a spot for yourself in the location of your choice, sign up today by filling out the online form located at </nebraskaccess/toolbox/roadshow.html>.

There is no cost to attend the Database Roadshow. Continuing Education credits of 5 hours can be earned by attending the Roadshow.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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NEBASE has scheduled more Online Sessions in the coming months.

These NEBASE Online Sessions include a live presentation, available at no cost, that you will access from your own computer via the Web. Audio will be available via a toll-free telephone conference call. You may ask any questions you have during the session. These sessions will be conducted by Christa Burns, OCLC Member Services Coordinator for NEBASE. Participants will receive CE credit. There is no cost to participate in these sessions.

The following new sessions have been scheduled:

FirstSearch Staff View for ILL - June Enhancements, July 13, 2:00 - 3:30 pm CDT

CatExpress Training, July 20, 2:00-4:00 pm CDT

To Register to attend a session, and to see full descriptions of the sessions, please go to our Online Sessions web site at </netserv/training/onlinesessions/index.html>.

If you have any questions, please email Christa Burns or phone 402-471-3107 or 800-307-2665.

Christa Burns
OCLC Member Services Coordinator
Nebraska Library Commission

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The following databases have been renewed by the Nebraska Library Commission for the 2004-2005 year:

  • FirstSearch Base Package of eleven databases
  • Wilson OmniFile Full Text Select
  • Wilson Biographies Plus Illustrated
  • Kiplinger Forecasts
  • Books in Print Professional and Patron Books In Print
  • eLibrary from ProQuest (public and academic libraries only)
To find more information on NebraskAccess, home to Nebraska's Statewide Database program visit: </nebraskaccess/>.

Shannon White Behrhorst
Network Services/NEBASE Director
Nebraska Library Commission

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The Nebraska Library Commission Network Services staff would like to extend a giant THANK YOU to all the libraries that have helped us promote NebraskAccess, the new home of the statewide database program, by linking to it from their web sites and announcing it in their newsletters!

If your library still hasn't linked to NebraskAccess, but you are contemplating doing so, do a Google search on NebraskAccess to see examples of what your colleagues have done! You may also wish to refer to the document titled "How to Add NebraskAccess Links to Your Library's Web Site," available through the Promotional & Marketing Materials area of the Librarian's Toolbox </nebraskaccess/toolbox/addlinks.html>.

And last but not least, for those of you who may be intimidated by the thought of creating your own web page, we have a new tool to help you: A simple web form you can fill out and submit in order to create a customized online resources page. This form is also available through the Promotional & Marketing Materials area of the Librarian's Toolbox </nebraskaccess/toolbox/yourownpage.html>.

Detailed instructions on how to fill out and submit the form and save your customized online resources page are provided. If you would prefer to have someone walk you through the process, however, please feel free to contact any member of the Network Services staff at 402-471-2045, 800-307-2665, or e-mail Nebraskaccess.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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Citing the availability of local data record information in WorldCat for over a year now, OCLC has announced plans to discontinue per-search and subscription access to the Union Lists of Periodicals database in OCLC FirstSearch on Tuesday, August 31. The database will also be removed from the OCLC Base Package on that day, reducing by one the total number of FirstSearch databases included in Nebraska's statewide subscription.

Nebraska libraries will continue to have no-cost access to the following 10 databases through the statewide FirstSearch subscription: ArticleFirst, ClasePeriodica, ECO, ERIC, GPO, MEDLINE, PapersFirst, ProceedingsFirst, World Almanac, and WorldCat. They will also continue to have access to detailed information about periodicals and the libraries that hold them. Now, however, instead of searching the Union Lists of Periodicals database to retrieve detailed library holdings information for periodicals, that information will be available exclusively through WorldCat (see screenshot below).

OCLC has carefully evaluated the availability of local data record information through both WorldCat and the Union Lists of Periodicals database, and believes that FirstSearch users will be well served by the availability of union list information in WorldCat where it will be significantly more visible, more complete, and more current. The discontinuation of the Union Lists of Periodicals database does not impact the Union listing service in any way.

If you have questions about this upcoming change, please feel free to contact a Network Services staff member at 402-471-2045, 800-307-2665,  or e-mail Nebraskaccess.

Susan Knisely
Online Services Librarian
Nebraska Library Commission

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Oxford University Press (OUP) is pleased to announce that the latest quarterly update to Oxford English Dictionary (OED) Online is now available at <www.oed.com>.

Explore over 2800 new and revised words
The latest alphabetical range to be revised is OLM to ORATURE. Coverage is, as ever, broad-everything from OMIGOD and OMIGOSH to OMBUDSPERSON and ONE-WORLDISM. The revisions for this update revealed an earlier origin than previously known for many words, including OPEN-MINDED (1748), OOH (as in oohs and ahs - 1602), and OPPORTUNISTICALLY (1915). See <http://www.oed.com/help/updates/olm-orature.html> for full update details.

The Latest Vocabulary
Do you wear JOHN LENNONs? Have you tried PILATES or KITESURFING? Do you spend too much time in TV LAND? Do you have any CYBERPETS? These are just some of the many new words and phrases which have been added to OED Online as part of the latest update. You can explore the full list of out-of-sequence new entries at <http://www.oed.com/help/latest.htm>.


Searchable Help Text
The OED Online Help pages <http://dictionary.oed.com/help/> are now fully searchable and allow users quick access to the in-depth help resources available on the site. The Help section is also now available to non-subscribers and has been redesigned with a frames-free format. Users accessing the general site search option at <http://dictionary.oed.com/general/search.html> now have the option to limit their search to the Help text by using a drop-down menu.

Counter-Compliant Usage Statistics
A new presentation of OED usage statistics in COUNTER-compliant format will soon be available. This is in addition to the existing detailed format and can be accessed by a separate link to a new display summarizing searches and sessions. All statistics are available from the Customer Service pages of OED Online at <http://dictionary.oed.com/services/>.

Author/Bibliography Linking Coming Soon
OUP is currently working on some new functionality that will offer a quick look-up from quotations to bibliography. Many author names will become hyperlinks, and, when selected, will launch a new window displaying the OED bibliography for that author. This means that the names and abbreviated work titles can be more easily seen in their full form in order to identify them for further research or library catalogue consultation.

New Issue of OED News
The June issue of OED News is now available at <http://dictionary.oed.com/newsletters/2004-06/> and can be downloaded as a PDF file. This month's features: read about a day in the life of the OED through contributions from a wide range of staff. As usual, the issue also includes an appeal for help with particular words: for example, can you help us track down pre-1989 examples of "plinky-plonky" or pre-1981 examples of "plank" (as in a stupid person)? If you can help, please e-mail <oed3@oup.com>.

Acclaim for Other New Oxford Online Products

Oxford Scholarship Online <www.oxfordscholarship.com> "…already has the making of a must-have online resource...The quality features, sophisticated search functionality, and additional online content that OUP is providing are numerous, and the content speaks for itself. It's a combination that works well." -Library Journal's netConnect

And..."For ease of use, user-friendly design, and quality texts, Oxford Scholarship Online is among the best... Academic libraries should think seriously about acquiring it. Highly recommended." -Library Journal

Oxford Reference Online: Premium Collection <www.oxfordreference.com>
"Run (virtually), do not walk, to the Oxford University Press web site and sign up for a trial of the new Premium Reference Collection....Both thumbs are way up for Oxford Reference Online: Premium Collection. It's bigger, it's better, the content is superb, and the design makes use of some of the best features we've seen in online reference publishing. Recommended for any and every library. This is a top-quality resource." -Library Journal

Free Trials Available!  If you haven't already registered for a trial of Oxford Scholarship Online or Oxford Reference Online: Premium Collection, please go to <http://www.oxfordonline.com/freetrials>. And for more information about all of the Oxford Online products, please visit <http://www.oxfordonline.com>.

For information on subscribing to Oxford University Press resources though the Nebraska Library Commission, please visit /netserv/pricing/oxford.html

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Catalog This!  


When MARC is mentioned, most of us think of MARC bibliographic records-records describing a particular item that usually resides in a library, although this definition is being stretched with e-journals, e-books, web sites, etc. Some library staff may also think of MARC authority records-records providing an authorized form of a name or subject. But how many of you think of MARC holdings, community information, or classification records?

In April, the Nebraska Library Association (NLA) Technical Services Round Table and the North American Serials Interest Group (NASIG) sponsored a workshop on MARC serial holdings records. Mike Wright, University of Iowa, spent the day showing us how MARC holdings records contain a wealth of information. Coded data may include local acquisition status, retention and lending policies, call numbers, enumeration and chronology patterns, frequency, and local holdings. These records can be used for predictive check-in, binding and labeling, circulation, interlibrary loan, union listing, and links to indexes. Standards allow for consistency and ease of use; records created with the MARC standard may be shared or purchased. One drawback to the MARC holdings format: so far only the larger, more powerful automation systems have implemented this format.

The community information MARC format may be used in more automated systems. Community information records may describe an individual, organization, program, service, event, facilities, or other community resource. These records have fields for such data as names, titles, addresses, hours, equipment, biographical notes, and subject headings. So, if your reference staff keeps a Rolodex of phone numbers for specific government agencies, institutions, or people, it might be useful to give patrons access to this information through your OPAC. It also can be another way to advertise community or library events.

The last MARC format, classification, is probably the least used by local automation systems. This format may be used for the development of classification schemes and the validation of classification numbers. MARC fields in classification records include classification number, see and see also references, valid and invalid number tracing, notes, index terms, and number building instructions.

More information about all MARC formats may be found on the Library of Congress MARC Standards web page at <http://lcweb.loc.gov/marc/>.

Devra Dragos
Cataloging Librarian
Nebraska Library Commission


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