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E-rate Timeline

This is a general timeline.  It does not cover the exact deadline dates for a specific E-rate funding year. 

Funding Year
July 1 through the following June 30 (non-recurring services through the following September 30).

FALL

Form 470
Starts request for services. Posted at least 28 days before the filing of the Form 471, keeping in mind (1) the timeframe for compliance with all competitive bidding requirements and (2) the Form 471 application filing window opening and closing dates. Usually file around October/November each year. Will receive Receipt Notification Letter (RNL) from USAC in the News section of your EPC account.

Wait at least 28 days before signing a contract and/or submitting your Form 471. USAC will email you an EPC Notification: Allowable Contract Date Reached notice, letting you know that you may now submit your Form 471.

WINTER

Form 471 window
Tells USAC what services you want, the provider, costs, library getting services, discount %, contract or MTM, etc. Form 471 can only be submitted during the Application Filing Window, usually early December to mid-March preceding the start of the Funding Year. Exact filing window dates are posted on the USAC web site. Must be submitted no later than 11:59 PM EST on the day of the close of the Form 471 application filing window. Will receive Receipt  Acknowledgement Letter (RAL) from USAC in the News section of your EPC account.

SPRING

PIA Review
USAC's Program Integrity Assurance (PIA) staff review all applications, which can take months. PIA will contact you with questions.

FCDL sent
Starting in late Spring, Funding Commitment Decision Letters (FCDL) sent to applicants. This continues for months.

SUMMER - July 1 - Start of Funding Year

FALL

Form 486
Confirms start of service. Must be submitted no later than 120 days after the date of the Funding Commitment Decision Letter (FCDL) or 120 days after the Service Start Date, whichever is later. 

Form 474 / Form 472
Invoice USAC to receive your discount. Form 474 (SPI) submitted by provider for discounts on bills. Form 472 (BEAR) submitted by applicant for reimbursements - must be submitted no later than 120 days after the date of the Form 486 Notification Letter or 120 days after the last date to receive service, whichever is later. Also must submit Form 498 Bank Account Information before submitting BEAR.  

Appeals
Received no later than 60 days after the date of the Funding Commitment Decision Letter (FCDL).


For more information, contact Christa Burns.