Introduction to Participating in Nebraska Memories
Participation in the Nebraska Memories Project is open to any library or cultural institution
in the state. The Nebraska Library
Commission does not charge participants any fees to be part of the project. In order to have items added to Nebraska Memories, the library or
institution must own or permanently house the items and retain copyright
ownership/permission. At this time we are not accepting items
owned by individuals. Participants will need to complete the
Copyright Ownership Statement
and the Rights Statement and Information about
the participant forms.
The following is a brief overview of the steps involved in participating. The exact process may vary slightly depending on the participant and the
type of items being added.
- A visit from the Nebraska Library Commission
One of the first things we like to do is come out and visit.
Having us out to visit is in no way a
commitment to participate. The visit just gives us a chance to
explain what's involved, see the type of materials you own and answer any
questions you may have. During the visit we are happy to meet with all
interested parties including institution directors and board members.
- Items are selected by the holding institution
Items included in Nebraska Memories should be primary source materials, that is, original
Nebraska-related historical (pre-1972) and cultural material only, not printed material
or reproductions of original documents held by other cultural institutions
the library might have purchased for reference purposes. Materials for
inclusion into the database must be owned by or permanently housed at the
Primary source materials do not include county histories
or printed genealogical tracts. Materials specifically excluded are most government documents,
newspapers, and yearbooks or other items with numerous small pictures per
page. These materials may be considered in subsequent years of this
Types of primary source materials include:
- photographic negatives, photographic prints, movie film
- archival materials, manuscripts, diaries, personal journals
- sheet materials such as handwritten musical scores, maps, posters, drawings, prints, postcards
- sound recordings such as oral histories and tapes
The Library Commission can help you with the selection process and retains
the right to refuse items that do not fit the purpose or standards of the
Nebraska Memories Project.
- The holding institution collects information for each item
Participants will need to provide as much
information as possible for each item. How this information is gathered and
delivered to the Commission will vary depending on the participant, type of
materials and the amount of information that is known about the items. Look
sample EZ Metadata forms
to see examples of the type of information that will be needed; data may
also be submitted using an Excel spreadsheet template.
This information may be collected by staff or volunteers. Feel free to bring
in members of your community to help identify people, locations, and events,
and to narrow down timeframes.
- Digitizing the items
The process of digitization may vary depending on the type and
physical size of the items. There are specific requirements and
guidelines that must be followed for scanning. Basically, items are scanned
to TIFF (Tag Image File Format) for archival purposes, then lower-resolution JPEG files are
created from the TIFFs to load into Nebraska Memories.
Generally speaking there are three options available to digitize flat,
Commission staff will come to your library, and using a mobile scanning
center, will scan up to 50 images for you. Copies of the archival TIFFs will be given to you.
There is no charge for this service.
- Participants can do their own scanning. Scanning guidelines can be
found on the Scanning Archival Materials page.
- Items may be brought to the Library Commission to
be scanned by the owning institution or by Commission staff. The mobile
scanning center cannot handle items larger than 9 in. by 12 in. (or
negatives larger than 2.7 in. by 9.3 in.)
- Adding the items to the database
Once the Commission has the digital files and the metadata forms, we will
take the information you provided and create a complete metadata record.
Then metadata records and images will be loaded into Nebraska Memories.
Search Nebraska Memories to see images
and records already in the database.
We hope that after reading this you are interested in participating. The
value of Nebraska Memories increases as more institutions from across the state
participate. Putting items from your collection online also creates awareness of
your institution and makes you more visible.
To learn more or arrange a
time for a visit, please contact
Devra Dragos, Technology
and Access Services Director.